SAP - Satisfactory Academic Process
Satisfactory Academic Progress Policy
Sacramento State is required by federal law to reasonably measure a students Satisfactory Academic Progress (SAP) in determining eligibility for financial aid. The SAP policy governs eligibility for all Federal and State aid programs. When accepting financial aid, the student acknowledges their obligation to maintain SAP according to the standards established by Sacramento State. Students who do not meet SAP are disqualified from receiving financial aid, unless they are eligible to file an appeal (see SAP Appeal Conditions) and the appeal is approved.
SAP is reviewed on a term (semester) basis for probation students who were conditionally approved by appeal. SAP is reviewed annually after Spring grades post for all other students.
SAP is measured in three areas and all three standards must be met.
1.Minimum Cumulative GPA Standard
Students must meet the annual minimum cumulative GPA based on their career program.
|Doctoral, Graduate, 2nd Masters (with an approved SAP Appeal), Unclassified Graduate, and Credential||3.0|
|Second Bachelor (with an approved SAP Appeal)||2.5|
2.Overall Degree Progress Standard
Students are required to complete their degree/certificate within 150 percent of their program degree objective.
All graded coursework are counted, including transfer units, repeats, in-progress and withdrawals. SAP review also incorporates all unsuccessful coursework attempted at Sacramento State (i.e. “F”, “I”, “NC”, “W”, “WU”).
Students who have completed 120 percent of attempted coursework will receive a warning notification. This early warning enables the student to seek academic advisement for degree completion.
3.Satisfactory Pace Standard
The satisfactory pace standard is an overall ratio of Sacramento State units earned to Sacramento State units attempted. Students must pass at least 75 percent of all units attempted.
All graded coursework are counted, including repeats, in-progress and withdrawals. SAP review also incorporates all unsuccessful coursework attempted at Sacramento State (i.e. “F”, “I”, “NC”, “W”, “WU”). Transfer units are not included in this calculation.
Probation as defined as a status a school assigns to a student who is failing to make satisfactory academic progress and who successfully appeals. Eligibility for aid may be reinstated for one payment period.
A student who is placed on probation, is a student who has appealed and eligibility for aid has been conditionally reinstated and reviewed on a term basis. Once on probation status, you are eligible to receive grants, work study and loans for the probationary term, which is one semester.
For example: If you filed an appeal in Fall and it was approved, your probation term is Fall. Likewise, if you did not file an appeal in Fall, but did so in Spring and it was approved, your probation term is Spring.
Probation students may be awarded aid for the academic year, but MUST show SAP progress at the end of their probation term, before the student can receive aid for the following term.
SAP Progress Probation Check
Federal regulations require that you make SAP progress at the end of your probation term, before you can continue to receive aid. Students on a probation status, must pass the following grade check review:
1. Pass at least 75% (Satisfactory Standard Pace) of the courses attempted during the Probation term.
For example: If you enrolled in 12 units for fall and received passing grades for 9 units, you will have passed 75% of the attempted coursework.
2. Of your attempted courses during the probation term, you must receive grades that meet the minimum GPA specific to your academic plan.
- Undergraduate students must have a minimum term GPA of 2.0
- Second Bachelor must have a minimum term GPA of pass the probation term with a minimum of a 2.5
- Doctoral, Graduate, 2nd Masters, Unclassified Graduate and Credential, must have a minimum term GPA of 3.0
Failing to comply with these standards will result in the ineligibility of aid for the subsequent term. Appeals will not be considered. Due to the processing time between terms students must pay spring registration to avoid enrollment cancellation.
Spring SAP probation students who have applied for Summer Aid will have their summer aid disbursement delayed to ensure they meet the (cumulative) GPA standard for the term and successfully complete 75 percent of attempted units at the end of their spring probation period. Failing to comply with these standards will result in the ineligibility of Summer aid. Appeals will not be considered.
Students seeking a second bachelors, second masters and/or second credential are automatically disqualified from financial aid. Students who have completed one degree program and are admitted for the purpose of seeking a second degree program within the same academic career (i.e., bachelors, masters, credential), are considered to have exceeded the overall SAP degree progress standard having completed their first degree program. See SAP Conditions for the appeal process.
Other SAP Provisions:
- Students who enroll in classes not required for degree completion or exceed the university’s policy related to change of major, will be held to the maximum unit cap without exception. This includes students who enroll in unnecessary full-time units for the sole purpose of obtaining full-time financial aid.
- Students who exceed the University limit for repeated coursework are subject to review. Repeated coursework is not eligible for financial aid funding. See Financial Aid Repeat Coursework Policy.
- Students who complete all degree program requirements and are eligible to petition to graduate, but do not, are ineligible for continued funding. No exceptions.
- Academic progress can be evaluated at any time during the academic year as identified by Financial Aid & Scholarship staff, academic personnel or school administrators
Regaining eligibility applies to the following:
- Students whose appeal for not meeting the Minimum Cumulative GPA and/or Satisfactory Pace Standard was denied
Eligibility for the Spring term may be regained by:
- Enrolling without the benefit of financial aid assistance;
- Receive passing grades to improve and meet the Minimum (Cumulative) GPA Standard at the end of the Fall term; and
- Complete the Fall term with passing grades to meet the Satisfactory Pace Standard.
Please note: An undergraduate student that graduates in the fall term (degree has posted) and is now admitted into a Masters or Credential program for the Spring term must notify the Financial Aid Office of their status change to receive aid for the Spring term.
NEW: Grade changes affecting SAP review effective 2013-2014. If you have been disqualified for not meeting the Cumulative GPA Standard and/or the Satisfactory Pace Standard due to a non-passing grade, that has changed to a passing grade, you must notify the Financial Aid Office in writing on or before the following term deadline:
- Fall 2013: November 22, 2013 - This deadline applies to students who are requesting consideration of aid for the Fall 2013 term
- Spring 2014: April 25, 2014 - This deadline applies to students who are requesting consideration of aid for the Spring 2014 term
Instructions - Your signed and dated statement must include:
- Your name and Sac State ID;
- The name of the course and course number (i.e. ANTH 02) you received a non-passing grade for;
- The term you attempted this course in and the non-passing grade received;
- The passing grade it has been changed to on your records. Note: We will only consider grades changes reflected on the students official academic record.
- Submit your signed statement to the Financial Aid Office by the applicable deadline above for review. Allow up to 3 weeks for processing. You will be notified of the results, at the email address on file with the University.