Files Management: Purging
Records which have reached the end of their retention period and are not archival can be considered obsolete. Obsolete records should be purged on a regular basis.
Purging serves several purposes:
- reduces the number of files in an office
- facilitates the retrieval of information as there are fewer files to search
- avoids last minute crash programs to clean out office or storage areas
- ensures compliance with records retention schedules
- reduces the risk of litigation loss
- reduces the risk of unfavorable audit findings
Duplicates and other material that may be disposed of without a specific records retention period can be purged at any time. Confidential records must be shredded.