Student International Travel

Addressing Risk Issues for International Travel

The following guidelines should be adhered to for any University-sponsored international travel.

The trip leader should coordinate the trip with the Office of Global Education as early as possible to ensure that proper preparations and arrangements are made. Global Education will provide guidance, as appropriate, for the country involved.

Every trip should require attendance at one orientation meeting (minimum) where – at a minimum – the following information should be covered:

  • Discuss arrangements for any out-of-country visas, immunizations, etc.
  • Discuss travel and packing tips, medical and health concerns, modes of transportation, hours of departure and return.
  • Review background information pertaining to upcoming cultural differences that a student may experience while visiting foreign countries.
  • Obtain waivers and health forms. Participants should file a waiver for medical treatment and a health questionnaire explaining any special medical problems or needs to the trip leader. A CSU-approved Release of Liability Waiver can be found here. The trip leader should fill in the blanks at the top of the form.
  • Remind participants to carry sufficient personal medication supplies and physician documentation for medication to last the length of travel or to replace medication lost during the trip.
  • Review emergency preparedness processes and the crisis response plan.
  • Provide current health and safety information to participants (i.e., prophylactic precautions, viral infections carried by insects and how to protect themselves against known infectious disease breakouts – check with the World Health Organization).
  • Provide information about emergency medical assistance, emergency evacuation, and repatriation procedures. Review options for medical insurance coverage for foreign travel.
  • Identify health and safety products or services that may not be available at overseas locations.
  • Review international programs policies and procedures.

Conduct orientation briefings once the destination is reached, to include information on health and safety, and legal, environmental, political, cultural and religious conditions in the host country.

Communicate codes of conduct for staff and students, addressing such issues as fraternizing, consuming alcohol, controlling activities, and conduct during “free time.” Advise participants of the consequences of non-compliance, and take appropriate action when aware that participants are in violation.