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SPACE REQUESTS FOR USE OF UNIVERSITY FACILTIES

Two forms are available for the campus community to request use of University facilities - The Web Form and The Standard Form. Note: When you submit a request to use University facilities, you agree to Terms and Conditions (PDF) for use of University facilities. Please view Use of University Facilities Process and Deadlines (PDF) for important information.

Space requests will be held on file until the appropriate time for event scheduling AFTER academic classes have been scheduled. Requests are processed in the order they are received. Event Scheduling Timeline: After February 1st for summer requests; After June 1st for fall requests; and after October 1st for winter and summer requests.

Faculty should contact their department support staff to submit space requests.

Student organizations/groups should contact the University Union Event Services Office for all space requests.

Community organizations should contact the Office of Space Management directly at (916) 278-6507 or spacemgt@csus.edu for further information and to request facilities for events. To see if your group qualifies for use of University facilities, please visit Use of University Facilities.

The Web Form

The Standard Form (SRF)

The Web form is appropriate to use to request space for a University meeting under the following conditions:

  • Requesting classroom or conference room only.
  • Requesting no more than four event dates and four room assignments per date.
  • Event occurs Monday through Thursday, 7:00am-10:00pm and Friday until 5:00pm (during normal business hours only).
  • No event services are requested/required.
  • No food is being served.
  • Attendance is less than 100.
  • Note: If all conditions noted above do not apply, use the Standard Form.

The Standard Request Form (SRF) is appropriate to use to request space for a University meeting or event under the following conditions:

  • Requesting outdoor areas or special facilities: University theatres, Music Recital Hall, activity rooms, computer and department labs, gyms, etc. (this includes IRT pc labs).
  • Requesting classroom or conference room with more than four meeting dates.
  • Event occurs after 5:00pm on Friday through 7:00am on Monday (and/or during normal business hours).
  • Event services requested/required (custodial, grounds, trades, police, event manager, etc.).
  • Food is being served.
  • Attendance is 100 or more.
  • External group is involved with event.

Processing Time

Allow at least 3 business days to process the web space request form. See Use of University Facilities Process and Deadlines (PDF) for more infomation.

Processing Time

Allow at least 10 business days to process the SRF space request form. For large and complex requests, additional advance notice may be required. See Use of University Facilities Process and Deadlines (PDF) for more infomation.

Important

Web space requests received for reservations in less than a 24-hour turn around period may not be accommodated. Please plan ahead and submit your web space request at least 3 days in advance.

Phone requests for space reservations are not accepted.

Important

Only electronic SRF space requests received via email will be processed. Do NOT fax SRF space requests or send hard copy requests.

Incomplete forms will delay the scheduling process. All SRF space requests submitted without a chartstring will be returned unprocessed. If you have event charges assessed, you will be informed of the charges prior to billing and before your event is confirmed.

Access Web Form

Please click here to use the Web form.

Download SRF Form

Please save the SRF form (XLS), fill it out, and E-mail as an attachment to spacemgt@csus.edu. Please refer to instructions (PDF) for completing the SRF form, if necessary.