Office of Academic Affairs

Master Calendar - 2012 to 2013

Date Due Deadline
N/A Deadline for submission of 2011-2012 Departmental Assessment Report to the Office of the Vice President for Academic Affairs. x85933
July 2, 2012 First day to submit requisitions through CFS for purchase, service, and travel orders for the 2011-2012 fiscal year. x87322
July 9, 2012 Deadline to identify Fall 2012 instructional materials to facilitate timely access and meet Accessible Technology Initiative requirements; direct questions to: ati@csus.edu.
July 27, 2012 Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used in Fall 2012 courses, to ensure captions are received in time for the first day of the semester. To set up a captioning account, visit the Captioning Self-Service website; direct questions to: ati@csus.edu.
Aug 1, 2012 Personnel Transaction Forms (PTF's) for the following actions (Deans to Human Resources). x86326

• Full-time temporary faculty appointments for Fall 2012 only or 2012-2013 academic year.
Aug 1, 2012 Course Reserve Book List for Fall 2012 semester (Faculty to Library, User Services Department). x86876
Aug 24, 2012 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on September 11, 2012 (Colleges to Academic Affairs). x85933
Sept 7, 2012 Fall 2012 Assigned and Reimbursed Time Request Forms (Colleges to Institutional Research). x87419
Sept 10, 2012 to Oct 5, 2012 Annual CalPERS and CSU Open Enrollment for Health, Dental, Dependent Care Account/Health Care Reimbursement Account, Flex-Cash, Tax Advantage Premium Plan, and Metlaw Legal Plan (Faculty and Staff to Office of Human Resources - Benefits Office for effective date: January 1, 2013). x86213
Sept 11, 2012 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted August 28, 2012. x85933
Sept 14, 2012 Fall 2012 Instructor Workload Report (Deans to Institutional Research). x87419
Sept 21, 2012 Deadline for Course and Program Proposals for inclusion on the web list to be reviewed on October 9, 2012 (Colleges to Academic Affairs). x85933
Sept 21, 2012 Last day for submission of Course Change Proposals for inclusion in the Spring 2013 Schedule of Classes on the web. x85933
Sept 28, 2012 Application deadline for Sabbatical Leaves that will be taken during 2013/14 academic year (Faculty to Human Resources). x86169
Oct 1, 2012 Deadline for faculty on Fall 2012 LWOP to indicate intention to return at beginning of Spring 2013 semester (Faculty to Department Chairs). x86169
Oct 3, 2012 Last day to submit a course for G.E. approval in time for inclusion in the 2013-2014 Schedule of Classes. x85344
Oct 9, 2012 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted September 25, 2012. x85933
Oct 10, 2012 Call for Minor Capital Outlay Proposals 2013/2014 to Facilities Services. x86421
TBA Wintersession 2013 and Spring 2013 textbook and supply requisitions due at the Hornet Bookstore. x86446
Oct 26, 2012 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on November 13, 2012 (Colleges to Academic Affairs). x85933
Nov 1, 2012 Winter Intersession 2013 and Spring 2013 textbook and supply requisitions due at the Hornet Bookstore. Textbook information can be submitted to textbooks@fndmail.csus.edu, by calling 278-6445, or check the Hornet Bookstore website for more information @ www.hornetbookstore.com
Nov 13, 2012 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted October 30, 2012 (Academic Affairs). x85933
Nov 16, 2012 Deadline to identify Spring 2013 instructional materials to facilitate timely access for students who need alternative formats and meet Accessible Technology Initiative requirements; direct questions to: ati@csus.edu.
Nov 26, 2012 Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Wintersession 2013 and Spring 2013, to ensure captions are received in time for the first day of the semester. To set up a captioning account, visit the Captioning Self-Service website and; direct questions to: ati@csus.edu.
Nov 26, 2012 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on December 13, 2012 (Colleges to Academic Affairs). x58933
Dec 3, 2012 Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources). x86326

• Spring 2013 FERP faculty (appointment and separation);
• Spring 2013 Leaves without Pay (LWOP) (appointment and separation);
• Spring 2013 Sabbatical and Difference-in-pay (appointment and separation)
Dec 13, 2012 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted November 28, 2012. x85933
Dec 21, 2012 Last day to complete Fall 2013 and Spring 2014 schedule building process for review by Academic Affairs and Space Management. x86160
Spring semester due dates (1/23/13 - 5/30/13)
Jan 2, 2013 Course Reserve Book List for Spring 2013 semester (Faculty to Library, User Services Department). x86876
Jan 4, 2013 Faculty retention files 2012/2013 academic year due (Deans to Human Resources). x86169
Jan 25, 2013 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on February 12, 2013 (Colleges to Academic Affairs). x85933
Jan 27, 2013 Last day to submit Minor Capital Outlay Proposals for 2013/2014 to Facilities Services. x86421
Feb 8, 2013 Spring 2013 Assigned and Reimbursed Time Request Forms (Deans to Institutional Research). x87419
Feb 12, 2013 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted January 29, 2013. x85933
Feb 15, 2013 Spring 2013 Instructor Workload Report (Colleges to Institutional Research). x87419
Feb 15, 2013 Faculty retention letters are mailed from Academic Affairs. x86331
Feb 22, 2013 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on March 12, 2013 (Colleges to Academic Affairs). x85933
Feb 22, 2013 Deadline for submission of Course Change Proposals for inclusion in the Fall 2013 Schedule of Classes on the web (Colleges to Academic Affairs). x85933
Mar 1, 2013 Requests to participate in Faculty Early Retirement Program (FERP) or Pre-retirement Reduction in Time base Program (PRTB) beginning 2013/2014 academic year due (Faculty to Human Resources via Department Chairs and Deans effective Fall 2013). x86326
Mar 1, 2013 Last day to submit hard copy requisitions for 2013/2014 renewal contracts as requested by Procurement (formal contracts only, not service order renewals). x87322
Mar 12, 2013 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted February 26, 2013. x85933
Mar 15, 2013 Campus Departments to verify validity of outstanding encumbrances (purchase orders) using the PO Open Encumbrance Report in SacVault (Cognos) This is an ongoing task all year, but critical at year end.
TBA Summer 2013 and Fall 2013 textbook and supply requisitions due at the Hornet Bookstore. x86446
TBA Faculty members elected to Professional Leave Committee, University ARTP Committee, General Education Course Review Subcommittee, and Research and Creative Activities Subcommittee. x86593
Mar 22, 2013 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on April 9, 2013 (Colleges to Academic Affairs). x85933
Mar 27, 2013 Annual evaluations period begins for permanent and temporary staff. x85579
Mar 29, 2013 Conflict of Interest Statements due to Human Resources. x86078
Mar 29, 2013 Last day to submit Work Order Requests for current fiscal year to Facilities Services. x86421
Apr 1, 2013 Deadline for faculty on LWOP for either 2012/13 academic year or Spring 2013 to indicate intention to return at beginning of Fall 2013 semester (Faculty to Department Chairs). x86169
Apr 5, 2013 Faculty tenure and promotion files due (Deans to Academic Affairs for Human Resources). x86169
Apr 5, 2013 Last day to submit, through CFS, requisitions for any purchase or service over $50,000 for the 2012/2013 fiscal year. x87322
Apr 9, 2013 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted March 26, 2013. x85933
Apr 12, 2013 Last day to submit online requisitions for purchase or services of Electronic & Information Technology (E&IT) requests over $2,500 or high impact items identified in the E&IT policy established on 11/15/11 for the 2012/2013 fiscal year. For a list of high impact items visit the Accessible E&IT Procurement Web site at www.csus.edu/accessibility/procure.html. x87322
Apr 15, 2013 Summer 2013 and Fall 2013 textbook and supply requisitions due at the Hornet Bookstore. Textbook information can be submitted to textbooks@fndmail.csus.edu, by calling 278-6445, or check the Hornet Bookstore website for more information at www.hornetbookstore.com
Apr 19, 2013 Final deadline for Course and Program change proposals for inclusion on the web list this fiscal year to be reviewed on May 7, 2013 (Colleges to Academic Affairs). (Course and Program Change Proposals received after this date will be posted on the first list of 2013/2014 academic year.) x85933
May 7, 2013 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted April 23, 2013. x85933
May 17, 2013 Last day to submit orders through the Stockless Office Supply program for 2012/2013 fiscal year. Orders after this deadline will be billed in the 2013/2014 fiscal year. x87322
May 22, 2013 Last day for procurement credit card charges to be applied to the 2012/2013 fiscal year. Credit card charges not posted on May's statement and for the month of June will be billed in the 2013/2014 fiscal year. Any questions, please contact Michelle Bianco at x87322.
May 24, 2013 Faculty tenure and promotion letters are mailed from Academic Affairs. x86331
May 24, 2013 Last day to submit approved Relaese Time Requests to Budget Office for credit in 2012/2013 fiscal year.
May 31, 2013 Jobs submitted to Reprographics must be completed by this date to be billed to fiscal year 2012/2013. All jobs completed after this date will be billed to next fiscal year 2013/2014. x86198
May 31, 2013 Last day to incur 2012/2013 charges for photocopy, postage, and OneCard x87878 (credit copy accounts only).  x86783 for postage
May 31, 2013 FINAL Chargebacks billed in 2012/2013 fiscal year due to IR&T fron Service Providers for charges through May 2013 (please note - June 2013 will be billed in 2013/2014 fiscal year).
May, 31 2013 Last day, by 12:00pm to submit Direct Payment Requests to Accounts Payable to ensure payment in 2012/2013. Any questions, please contact Karen Robinson at x85857
June 2, 2013 Last day to submit 2012/2013 Personnel Transaction Forms (PTFs) to Human Resources for staff reappointments ending June 30, 2012. x86326
June 3, 2013 Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources) x86326

• Sabbaticals and Difference-in-pay for Fall 2013 and 2013/2014 academic year (appointment and separation);
• Fall 2013 FERP faculty (appointment and separation);
• New and reappointed Department Chairs;
• Fall 2013 or 2013-14 Leaves without pay (LWOP) (appointment and separation);
• Faculty promotions effective Fall 2013
June 6, 2013 Last day, by 4:00pm for ProCard Statement (4/23-5/22) reconciliations and on-line adjustments.
June 6, 2013 Last day to submit 5/01 - 5/19 Federal Work Study (FWS) attendance reports. Submit by 3:00pm.
June 6, 2013 Last Day to submit 5/01 - 5/31 student assistant reports. Submit by 3:00pm.
June 7, 2013 Last day to submit through CFS requisitions for all purchase orders and service orders up to $50,000.00 for the 2012/2013 fiscal year (including requests for payment in Advance-PIA). x87322
June 7, 2013 Last day, by 4:00pm to submit all travel justifications to encumber funds in 2012/2013 for trips (with or without advances) ending on or before August 31, 2013. Reminder - travel ending by June 30, 2013 must be encumbered by this date as well. Please contact Leah Davis at x87810
June 7, 2013 Last day to submit requests for invoices to the Student Financial Services Center for 2012/2013.
June 11, 2013 Last day, by 4:00pm for ProCard Statement (4/23-5/22) with receipts to Procurement Office.
June 11, 2013 Last day to submit request for CPO reimbursement to AS for reimbursement from CO. (e.g. travel reimbursements)
June 12, 2013 Last date to submit manual chargebacks & expenditure transfers for processing in 2012/2013 fiscal year.
June 14, 2013  Last day to submit manual payroll adjustments/corrections for payroll occurring through May 31, 2013 to the Budget Office.
June 14, 2013 Last day to submit Petty Cash reimbursement to the Student Financial Services Center by 4:00pm.
June 14, 2013 Last day to submit travel justification forms for previously entered travel requisitions.
June 17, 2013 HR to forward final PTFs to Payroll.
June 20, 2013  Docked time/pay due to Payroll Office.
June 21, 2013  Last day for Program Center Contacts to submit budget transfers.
June 21, 2013 Last day to submit invoices, Travel Expense Claims, or other items requiring payment by June 30, 2013 to the Accounts Payable office. After this date, all invoices must still be submitted as soon as possible for audit purposes. Direct Pay Requests (5/31/13) and Travel Advance payments (6/7/13) are on previous due dates for 2012/2013 fiscal year.
June 28, 2013 Final A/P check run for fiscal year 2012/2013 from final items keyed on June 27, 2013. There will be no entries made into CFS Accounts Payable on this date. x85857
June 28, 2013 All Cashiering Locations will close at 3:00pm for fiscal year end processing.
June 28, 2013 Annual evaluations for permanent and temporary staff due in Human Resources. x85579