Master Calendar - 2013 to 2014

Date Due Deadline
July 1, 2013 Deadline for submission of 2012-2013 Departmental Assessment Report to the Office of the Vice President for Academic Affairs. x85933
July 1, 2013 Call for Minor Capital Outlay Proposals 2013/2014 to Facilities Services. x86421
July 1, 2013 First day to submit requisitions through CFS for purchase, service, and travel orders for the 2013-2014 fiscal year. x87322
TBA Deadline to identify Fall 2013 instructional materials to facilitate timely access and meet Accessible Technology Initiative requirements; direct questions to: ati@csus.edu.
TBA Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used in Fall 2013 courses, to ensure captions are received in time for the first day of the semester. To set up a captioning account, visit the Captioning Self-Service website; direct questions to: ati@csus.edu.
Aug 1, 2013 Personnel Transaction Forms (PTF's) for the following actions (Deans to Human Resources). x86326

• Full-time temporary faculty appointments for Fall 2013 only or 2013-2014 academic year.
Aug 1, 2013 Course Reserve Book List for Fall 2013 semester (Faculty to Library, User Services Department). x86708
Aug 23, 2013 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on September 10, 2013 (Colleges to Academic Affairs). x85933
Sept 10, 2013 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted August 27, 2013. x85933
Sept 13, 2013 Fall 2013 Assigned and Reimbursed Time Request Forms (Colleges to Institutional Research). x87419
Sept 16, 2013 to Oct 11, 2013 Annual CalPERS and CSU Open Enrollment for Health, Dental, Dependent Care Account/Health Care Reimbursement Account, Flex-Cash, Tax Advantage Premium Plan, and Metlaw Legal Plan (Faculty and Staff to Office of Human Resources - Benefits Office for effective date: January 1, 2013). x86213
Sept 20, 2013 Fall 2013 Instructor Workload Report (Deans to Institutional Research). x87419
Sept 20, 2013 Deadline for Course and Program Proposals for inclusion on the web list to be reviewed on October 8, 2013 (Colleges to Academic Affairs). x85933
Sept 20, 2013 Last day for submission of Course Change Proposals for inclusion in the Spring 2014 Schedule of Classes on the web. x85933
Sept 27, 2013 Application deadline for Sabbatical Leaves that will be taken during 2014/15 academic year (Faculty to Human Resources). x86169
Oct 1, 2013 Deadline for faculty on Fall 2013 LWOP to indicate intention to return at beginning of Spring 2014 semester (Faculty to Department Chairs). x86169
Oct 2, 2013 Last day to submit a course for G.E. approval in time for inclusion in the 2013-2014 Schedule of Classes. x85344
Oct 8, 2013 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted September 24, 2013. x85933
TBA Wintersession 2013 and Spring 2013 textbook and supply requisitions due at the Hornet Bookstore. x86446
Oct 25, 2013 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on November 12, 2013 (Colleges to Academic Affairs). x85933
TBA Winter Intersession 2013 and Spring 2013 textbook and supply requisitions due at the Hornet Bookstore. Textbook information can be submitted to textbooks@fndmail.csus.edu, by calling 278-6445, or check the Hornet Bookstore website for more information @ www.hornetbookstore.com
Nov 12, 2013 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted October 29, 2013 (Academic Affairs). x85933
TBA Deadline to identify Spring 2014 instructional materials to facilitate timely access for students who need alternative formats and meet Accessible Technology Initiative requirements; direct questions to: ati@csus.edu.
Nov 22, 2013 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on December 10, 2013 (Colleges to Academic Affairs). x58933
TBA Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Wintersession 2013 and Spring 2013, to ensure captions are received in time for the first day of the semester. To set up a captioning account, visit the Captioning Self-Service website and; direct questions to: ati@csus.edu.
Dec 2, 2013 Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources). x86326

• Spring 2014 FERP faculty (appointment and separation);
• Spring 2014 Leaves without Pay (LWOP) (appointment and separation);
• Spring 2014 Sabbatical and Difference-in-pay (appointment and separation)
Dec 10, 2013 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted November 22, 2013. x85933
Dec 20, 2013 Last day to complete Fall 2014 and Spring 2015 schedule building process for review by Academic Affairs and Space Management. x86160
Spring semester due dates (1/22/14 - 5/28/14)
Jan 2, 2014 Course Reserve Book List for Spring 2014 semester (Faculty to Library, User Services Department). x86708
Jan 3, 2014 Faculty retention files 2013/2014 academic year due (Deans to Human Resources). x86169
Jan 24, 2014 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on February 11, 2014 (Colleges to Academic Affairs). x85933
Jan 31, 2014 Last day to submit Minor Capital Outlay Proposals for 2013/2014 to Facilities Services. x86421
Feb 7, 2014 Spring 2014 Assigned and Reimbursed Time Request Forms (Deans to Institutional Research). x87419
Feb 11, 2014 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted January 28, 2014. x85933
Feb 14, 2014 Spring 2014 Instructor Workload Report (Colleges to Institutional Research). x87419
Feb 14, 2014 Faculty retention letters are mailed from Academic Affairs. x86331
Feb 21, 2014 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on March 11, 2014 (Colleges to Academic Affairs). x85933
Feb 21, 2014 Deadline for submission of Course Change Proposals for inclusion in the Fall 2014 Schedule of Classes on the web (Colleges to Academic Affairs). x85933
Mar 3, 2014 Requests to participate in Faculty Early Retirement Program (FERP) or Pre-retirement Reduction in Time base Program (PRTB) beginning 2014/2015 academic year due (Faculty to Human Resources via Department Chairs and Deans effective Fall 2014). x86326
Mar 3, 2014 Last day to submit hard copy requisitions for 2014/2015 renewal contracts as requested by Procurement (formal contracts only, not service order renewals). x87322
Mar 11, 2014 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted February 25, 2014. x85933
Mar 14, 2014 Campus Departments to verify validity of outstanding encumbrances (purchase orders) using the PO Open Encumbrance Report in SacVault (Cognos) This is an ongoing task all year, but critical at year end.
TBA Summer 2014 and Fall 2014 textbook and supply requisitions due at the Hornet Bookstore. x86446
Mar 21, 2014 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on April 8, 2014 (Colleges to Academic Affairs). x85933
Mar 26, 2014 Annual evaluations period begins for permanent and temporary staff. x85579
Mar 28, 2014 Conflict of Interest Statements due to Human Resources. x86169
Mar 28, 2014 Last day to submit Work Order Requests for current fiscal year to Facilities Services. x86421
Apr 1, 2014 Deadline for faculty on LWOP for either 2013/14 academic year or Spring 2014 to indicate intention to return at beginning of Fall 2014 semester (Faculty to Department Chairs). x86169
Apr 4, 2014 Faculty tenure and promotion files due (Deans to Academic Affairs for Human Resources). x86169
Apr 4, 2014 Last day to submit, through CFS, requisitions for any purchase or service over $50,000 for the 2013/2014 fiscal year. x87322
TBA Summer 2014 and Fall 2014 textbook and supply requisitions due at the Hornet Bookstore. Textbook information can be submitted to textbooks@fndmail.csus.edu, by calling 278-6445, or check the Hornet Bookstore website for more information at www.hornetbookstore.com
Apr 8, 2014 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted March 25, 2014. x85933
 Apr 17-25, 2014 CFS 9.2 Upgrade Downtime (Projected)
Apr 25, 2014 Final deadline for Course and Program change proposals for inclusion on the web list this fiscal year to be reviewed on May 13, 2014 (Colleges to Academic Affairs). (Course and Program Change Proposals received after this date will be posted on the first list of 2014/2015 academic year.) x85933
May 13, 2014 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted April 29, 2014. x85933
May 16, 2014 Last day to submit orders through the Stockless Office Supply program for 2013/2014 fiscal year. Orders after this deadline will be billed in the 2014/2015 fiscal year. x87322
May 22, 2014 Last day for procurement credit card charges to be applied to the 2013/2014 fiscal year. Credit card charges not posted on May's statement and for the month of June will be billed in the 2014/2015 fiscal year.
May 23, 2014 Faculty tenure and promotion letters are mailed from Academic Affairs. x86331
May 23, 2014 Last day to submit approved Release Time Requests to Budget Office for credit in 2013/2014 fiscal year.
May 30, 2014 Jobs submitted to Reprographics must be completed by this date to be billed to fiscal year 2013/2014. All jobs completed after this date will be billed to next fiscal year 2014/2015. x86198
May 30, 2014 Last day to incur 2013/2014 charges for photocopy, postage, and OneCard x87878 (credit copy accounts only).  x86783 for postage
May 30, 2014 FINAL Chargebacks billed in 2013/2014 fiscal year due to IR&T from Service Providers for charges through May 2014 (please note - June 2014 will be billed in 2014/2015 fiscal year).
May, 30 2014 Last day, by 12:00pm to submit Direct Payment Requests to Accounts Payable to ensure payment in 2013/2014. Submit by 12:00 Noon
June 2, 2014 Last day to submit 2013/2014 Personnel Transaction Forms (PTFs) to Human Resources for staff reappointments ending June 30, 2014. x86326
June 2, 2014 Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources) x86326

• Sabbaticals and Difference-in-pay for Fall 2014 and 2014/2015 academic year (appointment and separation);
• Fall 2014 FERP faculty (appointment and separation);
• New and reappointed Department Chairs;
• Fall 2014 or 2014-15 Leaves without pay (LWOP) (appointment and separation);
• Faculty promotions effective Fall 2014
June 6, 2014 Last day, by 4:00pm for ProCard Statement (4/23-5/22) reconciliations and on-line adjustments. Send reciepts to Procurement Office.
June 6, 2014 Last day to submit 5/01 - 5/19 Federal Work Study (FWS) attendance reports. Submit by 3:00pm.
June 6, 2014 Last Day to submit 5/01 - 5/31 student assistant reports. Submit by 3:00pm.
June 6, 2014 Last day to submit through CFS requisitions for all purchase orders and service orders up to $50,000.00 for the 2013/2014 fiscal year (including requests for payment in Advance-PIA). x87322
June 6, 2014 Last day, by 4:00pm to submit all travel requisitions to encumber funds in 2013/2014 for trips (with or without advances) ending on or before August 31, 2014. Reminder - travel ending by June 30, 2014 must be encumbered by this date as well. Submit by 4:00 p.m.
June 6, 2014 Last day to submit requests for invoices to the Student Financial Services Center for 2013/2014.
June 10, 2014 Last day, by 4:00pm for ProCard Statement (4/23-5/22) with receipts to Procurement Office.
June 11, 2014 Last day to submit request for Cash Posting Order (CPO) reimbursement to Accounting Services for reimbursement from Chancellor's Office. (e.g. travel reimbursements)
June 13, 2014 Last day to submit manual payroll adjustments/corrections for payroll occurring through May 31, 2014 to the Budget Office.
June 13, 2014 Last day to submit travel justification forms for previously entered travel requisitions.
June 13, 2014 Last day to submit Petty Cash reimbursement to the Student Financial Services Center by 4:00pm.
June 20, 2014 Docked time/pay due to Payroll Office.
June 20, 2014 Last day for Program Center Contacts to submit budget transfers.
June 23, 2014 Last date to submit manual chargebacks & expenditure transfers for processing in 2013/2014 fiscal year.
June 26, 2014 Last day to submit invoices, Travel Expense Claims, or other items requiring payment by June 30, 2014 to the Accounts Payable office. After this date, all invoices must still be submitted as soon as possible for audit purposes. Direct Pay Requests (5/30/14) and Travel Advance payments (6/6/14) are on previous due dates for 2013/2014 fiscal year.
June 27, 2014 Final A/P checks printed for 2013/2014 fiscal year. No new entries into Accounts Payable on this date. 
June 27, 2014 All Cashiering Locations will close at 3:00pm for fiscal year end processing.
June 27, 2014 Annual evaluations for permanent and temporary staff due in Human Resources. x85579