Class Scheduling Manual
Schedule of Classes
Overview
This manual covers the following topics:
- Catalog Search & Summary
- Schedule New Course
- Class Associations
- Update Sections of a Class (used to view scheduled sections)
- Maintain Schedule of Classes
- Special Sessions/Irregular Meeting Patterns
- Graduate Weighted Units
- Class Associations/Groupings
- Equivalencies and Combined Sections
- Instructor/Advisor Information
- Reporting – PeopleSoft Query and the Data Warehouse
- Appendix A – eLearning Courses
Table of Contents
Figure 1: Search screen
Figure 2: Warning message
Figure 3: Course details
Figure 4: Search screen
Figure 5: Search results
Figure 6: Multiple results for one Catalog Nbr
Figure 7: Course details
Figure 8: Search screen
Figure 9: Search results
Figure 10: Basic Data tab
Figure 11: Existing CCE section error
Figure 12: Class Attributes
Figure 13: Meetings tab
Figure 14: Instructors For Meeting Pattern
Figure 15: Enrollment Cntrl tab
Figure 16: Notes tab
Figure 17: Exam tab
Figure 18: Basic Data tab
Figure 19: Search screen
Figure 20: Class Associations tab
Figure 21: Class Components tab
Figure 22: Class Requisites tab
Figure 23: Search screen
Figure 24: Class Status tab
Figure 25: Class Enrollment Limits tab
Figure 26: Search screen
Figure 27: Basic Data tab
Special Sessions/Irregular Meeting Patterns
Figure 28: Search page
Figure 29: Basic Data tab
Figure 30: Meetings tab
Figure 31: Meetings tab
Figure 32: Meetings tab
Variable Credit Courses (Graduate Level)
Figure 33: Search page
Figure 34: Basic Data tab
Figure 35: Enrollment Cntrl tab
Single Component Class Example
Figure 36: Single Component Class
Single Discussion & Lab Example
Figure 37: Single Discussion and Single Lab
Single Discussion & Multiple Lab Example
Figure 38: Single Discussion and Multiple Labs
Figure 39: Multiple Discussion and Lab Groupings
Multiple Discussion & Multiple Lab Example
Figure 40: Multiple Discussion and Lab Options
Three Component Example (Lecture/Lab/Activity)
Figure 41: Three Component Example
Equivalencies and Combined Sections.
Figure 42: Search page
Figure 43: Combined Sections Table
Figure 44: Adding new Combined Sections ID
Figure 45: Saved data
Figure 46: Search page
Figure 47: Search results
Figure 48: Identify Combined Sections page
Figure 49: Look Up Class Nbr page
igure 50: Class Sections Identified
Figure 51: Capacities entered
Instructor/Advisor Information
Setting up Instructor/Advisor Table
Figure 52: Search page
Figure 53: Instructor/Advisor Table
Figure 54: Approved Courses tab
Updating and Inactivating Instructor Information
Figure 55: Search page
Figure 56: Existing instructor data
Figure 57: Search page
Figure 58: Instructor Schedule
Figure 59: Instructor Schedule 2 tab
Reporting-PeopleSoft Query and Data Warehouse
APPENDIX A – eLearning Courses
Meeting Pattern Issues and Setup Examples
Figure 60: Example 1 - Online Course with no classroom time
Figure 61: Example 1 - Online Course with no classroom time
Figure 62: Example 2 - Online Course with partial classroom time
Figure 63: Example 2 - Online Course with partial classroom time
Figure 64: Example 3 - Online Courses with weekly classroom time
Figure 65: Example 3 – Online Courses with weekly classroom time
Academic Structure
The diagram below presents a visual model of the Academic Structure arrangement within PeopleSoft. Notice that under each heading an example is listed. Definitions of these terms can be found in the Academic Structure Glossary at the back of this manual.
Flow of Information
The diagram below illustrates the flow of the Course Catalog and the Schedule of Classes within PeopleSoft.
Course Catalog Search
The Course Catalog Search provides access to all active courses in the catalog. This feature can be helpful for looking up descriptions of active courses (descriptions include pre-requisites, co-requisites, class note information and more).
-
Navigation: Curriculum Management > Course Catalog > Course Catalog Search.
Figure 1: Search screen.
2. Select "Sacramento State" in the Institution field.
3. Enter the Subject Area. If necessary, use the magnifying glass to look up the value.
4. The Catalog Nbr field is optional. If you know the desired catalog number, you can enter the value in this field.
Note: You can select "Exact Match" or "Wildcard" from the dropdown next to the Catalog Nbr field. The wildcard option will find any course numbers containing the value you entered.
5. Click the Search button.
Figure 2: Look Up Subject Area
6. The system will display a list of courses that match your search criteria. Scroll down the page to see the entire list.
Figure 3: Course details.
Course Catalog Summary
The Course Catalog Summary provides access to all active and inactive courses with records in the catalog. This feature can be helpful for looking up information about individual courses.
- Navigation: Curriculum Management > Course Catalog > Course Catalog Summary.
Figure 4: Search screen.
2. Enter "SACST" in the Academic Institution field.
3. Enter the desired Subject Area. If necessary, use the magnifying glass to look up this value.
4. You can leave the Catalog Nbr field blank to look up a list of all courses in a particular Subject Area or you can look up a specific course by entering a Catalog Nbr.
5. Click the Search button.
Figure 5: Search results.
6. Your search results will appear at the bottom of the screen. Click on a course to display related information.
Figure 6: Multiple results for one Catalog Nbr.
7. Notice that there can be multiple rows listed under a single Catalog Nbr. Since the Catalog Summary displays both active and inactive courses, you may be looking at older inactive courses as well as the current (active) rows of course data. Looking at the Course ID, Status and Effective Date will help you determine the nature of the information you are viewing.
Figure 7: Course details.
8. Once you are viewing data for a particular course, you can click the "Next in List" button at the bottom of the page to view the next course that appeared in your search results.
9. Click the "Return to Search" button to perform a new search.
Schedule a New Course
This process will take you through the basic steps for scheduling new sections of a course. (See the Advanced Scheduling manual for details on scheduling courses with multiple components or complex meeting patterns.)
Navigation & Search
- Navigation: Curriculum Management > Schedule of Classes > Schedule New Course.
Figure 8: Search screen.
2.Enter "SACST" in the Academic Institution field.
3. Enter the appropriate term code in the Term field. If necessary, use the magnifying glass to look up the term value. (See the Term Codes section in the back of this manual for a description of Term values.)
4. Enter the desired Subject Area. If necessary, use the magnifying glass to look up this value. (All other fields can be left blank.)
5. Click the Search button.
Figure 9: Search results.
6. The system will return a list of all active courses. Click on a course to begin scheduling sections.
Basic Data
General course information will be displayed at the top of every tab when you are scheduling sections of a course.
Course ID: Unique ID assigned by the system at the Catalog level.
Course Offering Nbr: Will always default to one (1).
Academic Institution: Sacramento State.
Term: Displays academic term.
Subject Area: Displays both abbreviation and long subject area name.
Catalog Nbr: Displays catalog number and title.
Figure 10: Basic Data tab.
Much of the key information on the Basic Data tab will default. There may be a few cases where you'll need to override this data.
Session: Displays the academic Session.
Class Nbr: Unique number for the class section (generated by system).
Class Section: Unique class section number (generated by user).
Start/End Date: Displays the beginning and end dates for the session.
Component: Displays the primary course component. (For multi-component courses, this value will change to schedule the additional components.)
Class Type: "Enrollment". (For multi-component courses, this value may change to "Non-Enroll" on some class components.)
Associated Class: This value defaults to "1". The Associated Class number should always match the Class Section number (unless you are dealing with a course that has multiple components).
Campus: Defaults to "MAIN".
Location: "Campus – CSU Sacramento".
Course Administrator: Blank.
Academic Organization: Displays the appropriate department.
Academic Group: Displays the college.
Holiday Schedule: Displays Student Admin Holiday Schedule.
Instruction Mode: "P – In Person".
Primary Instr Section: Same as Class Section.
7. Enter your section number in the Class Section field (begin with "01"). Your section numbers should always be two digits; the system will not automatically insert a zero if you enter a single digit.
Note: If the Class Section number is already filled in (a CCE class may already be scheduled), you will need to click the plus (+) button before scheduling your first section.
8. Click the Save button.
Figure 11: Existing CCE section error.
9. If a CCE section of a class exists, a warning message may appear. Click OK and continue. (This may happen because CCE and Stateside now share classes within the same Term but use different sessions.)
10. Upon saving, the system will automatically generate a Class Nbr.
Note: Class Nbr's are 5 digits long and begin with a number that designates the term you are scheduling in (e.g., 8XXXX represents a fall class).
11. Make sure that the Associated Class number is correct. This value should always match the Class Section number unless you are dealing with a multi-component course. (See Advanced Scheduling manual for details on handling Associated Class numbers for courses with multiple components.)
Note: The Associated Class defaults to "1" so it should automatically be correct for your first section. When adding further sections, you will have to adjust the Associated Class number (e.g., Section 02 should have an Associated Class number of "2").
12. Verify that the checkboxes for Schedule Print and Generate Class Mtg Attendance are checked (these selections should default).
Note: You can uncheck the Schedule Print box if you do not want this class section to display for students in the schedule.
13. The Student Specific Permissions checkbox should be unchecked (turned off) for most courses.
Note: Student Specific Permissions allow you to control which individual students can register for a class. Detailed instructions on how to use Student Specific Permissions for enrollment will be covered in registration training.
14. Sacramento State is not using Class Topics.
15. The Equivalent Course Group is a system generated number that identifies course equivalencies and/or combined sections.
Figure 12: Class Attributes.
16. Attributes of a course are identified using the Course Attribute field to enter a general category (e.g., Class Level – CLEV) and the Course Attribute Value field to enter a specific value (e.g., Upper Division – 2). Additional Class Attributes can be assigned by clicking the plus (+) button and inserting another row.
Note: Service Learning and eLearning classes need to be identified using the Course Attribute and Attribute Value fields.
17. Once all of the information on the Basic Data tab is complete, click the Meetings tab.
Meetings
18. Use the Pat field to select a standard meeting pattern, if applicable. Use the magnifying glass to look up the appropriate value if necessary.
Note: Codes have been set up for the most common class meeting patterns to facilitate data entry. Letters in the codes represent the days of the week and numbers represent the unit value of the class (e.g., MWF3 identifies a 3-unit class that meets on Monday, Wednesday and Friday).
19. Enter the start time for the class in the Mtg Start field.
20. Enter the desired end time for the class in the Mtg End field. If you selected a standard meeting pattern, this value will default.
21. Select checkboxes to indicate which days of the week the class meets. If you selected a standard meeting pattern, this information will also default.
Note: Courses that are to be intentionally offered without a room assignment (CMS Facility ID field left blank) should NOT have a day and time meeting pattern. If day and time are established, and the course is NOT WEB ONLINE or OFF CAMPUS, please enter TBAARR
22. The Start/End Date fields will default to match the beginning and end dates for the term. Override these values if necessary.
23. Click the plus (+) button in the Meeting Pattern section to insert additional meeting patterns. (See the Advanced Scheduling manual for details on scheduling special sessions.)
24. In the Instructors For Meeting Pattern section, enter the instructor's ID or click the magnifying glass to select from a list.
Note: You can click the headings in the lookup table to sort the instructor information.
26. Verify that the Empl Rcd # field has the correct value and that the Job Code associated with the Empl Rcd # is a faculty Job Code (e.g., 2358, 2399). It is very important that the correct Empl Rcd # is used for faculty who may also have Empl Rcd #’s for other non-faculty positions on campus. If the non-faculty Empl Rcd # is used, this will cause problems in how faculty workload is reported. If you are not certain if the Empl Rcd # is correct and matches a faculty Job Code, click on the magnifying glass and select the Empl Rcd # associated with the faculty Job Code.
27. Click the plus (+) button in the Instructors For Meeting Pattern section to add multiple instructors, if necessary.
Figure 14: Instructors For Meeting Pattern.
28. If you add multiple instructors, you will need to designate Primary/Secondary instructors using the Instructor Role field. You will also need to click the Workload tab and change the Load Factor field to match the percentage of the load each instructor will carry (Load Factor defaults to 100). If the course should not be included in workload calculations for an instructor, change the Assign Type value from "IFF" to "Not Includ".
29. If you need to change an instructor assignment, delete the existing instructor by clicking the minus (-) button before adding the new instructor assignment.
30. After all information has been completed on the Meetings tab, click the Enrollment Cntrl tab.
Enrollment Cntrl
Figure 15: Enrollment Cntrl tab.
31. The Class Status field should default to "Active"; change this value if necessary. (Other possible values include Cancelled Section, Stop Further Enrollment and Tentative Section.)
Note: When cancelling a class section, turn on the Cancel if Student Enrolled checkbox and change the Class Status field to "Cancelled Section". If students are enrolled, a warning message will display. The yellow Cancel Class button will become available. Generate a list of students to notify by printing a class roster before cancelling a class. Click the Cancel Class button to dis-enroll students.
32. The Consent field will default to "No Consent". Change this value to "Dept Cnsnt" or "Inst Cnsnt" if consent will be required for enrollment in the class.
33. Enter a value in the Enrollment Capacity field. This field should at least be set to “1” in order for a search in Astra Schedule to work correctly. (The Requested Room Capacity field will not be used.)
34. Enter a value for the Wait List Capacity. (Refer to the Wait List Guidelines for further details.)
35. If the Wait List feature is being used, the Auto Enroll from Wait List box must be checked.
36. After Enrollment Cntrl information has been completed, click the Notes tab.
Notes
Figure 16: Notes tab
37. The Print Location should default to “After”. Accept this default value.
38. Click the Note Nbr magnifying glass to select from a list of standard class notes.
Note: If you do not find the note you are looking for, contact Academic Affairs. Any new note must be approved; do NOT add notes to the Free Format Text field without approval.
39. Click the plus (+) button to insert additional notes.
40. Click the Save button.
Exam
41. After completing the Notes information, click the Exam tab.
Figure 17: Exam tab.
42. The Exam tab allows you to find information about the scheduled time and place for a final exam. This is a view only screen. You will not be able to make changes.
Note: The information on this tab will not be filled in at the time class sections are scheduled. The Exam tab will not contain data until the process for scheduling final exams is complete.
Additional Sections
Figure 18: Basic Data tab.
43. To continue scheduling additional sections, click the Basic Data tab.
44. Click the plus (+) button to insert a row and continue with the Basic Data instructions.
Note: When scheduling additional sections, you will need to assign unique Class Section numbers. You will also need to match the Associated Class number to your Class Section number unless you are dealing with a course that has multiple components. (See the Advanced Scheduling manual for further details on Associated Class numbers and courses with multiple components.)
Class Associations
Under the Adjust Class Associations menu option, you can verify the units, components and requisites for the classes you have scheduled. All of the tabs available under Adjust Class Associations are "view only" (i.e., you will not be able to update information here).
Navigation & Search
- Navigation: Curriculum Management > Schedule of Classes > Adjust Class Associations.
Figure 19: Search screen.
2. Enter "SACST" for the Academic Institution.
3. Fill in the appropriate Term.
4. Enter the Subject Area.
5. Enter the Catalog Nbr.
Note: If you just left the Schedule New Course option, the information on the search screen will automatically default to match the course you were working with.
6. Click the Search button. (You may have to select a class from search results at the bottom of the screen depending upon the criteria you entered.)
Class Associations Tab
General course information will be displayed at the top of every tab under Adjust Class Associations.
Figure 20: Class Associations tab.
7. Verify the Minimum and Maximum Unit values for the class.
8. Click the Class Components tab.
Class Components Tab
Figure 21: Class Components tab.
9. Verify the Grading Basis.
10. Verify the Graded Component (defaults from the Course Catalog).
11. Verify information in the Class Components section. This area will display information about each component of a class (e.g., the lecture and laboratory portions of a lecture/lab course).
12. Click the Class Requisites tab.
Class Requisites Tab
Figure 22: Class Requisites tab.
13. Requisites recorded at the Catalog level will display on this tab. Verify that the requisite information is correct.
14. If additional requisites are necessary for a particular section at the Schedule of Classes level, contact Academic Affairs.
Update Sections of a Class
The Update Sections of a Class menu option provides a quick and easy way to view all sections of a class you have scheduled.
- Navigation: Curriculum Management > Schedule of Classes > Update Sections of a Class.
Figure 23: Search screen.
2. Enter "SACST" for the Academic Institution.
3. Fill in the appropriate Term.
4. Enter the Subject Area.
5. Enter the Catalog Nbr.
6. Click the Search button.
Note: You may have to select a class from search results displayed at the bottom of the screen.
7. The Update Section of a Class page displays with two tabs in the Class Sections area: Class Status and Class Enrollment Limits.
Figure 24: Class Status tab.
Class Status – This tab can be used to audit all of the sections scheduled for a class. The information displayed is particularly useful in verifying Class Associations.
Figure 25: Class Enrollment Limits tab.
Class Enrollment Limits – This tab can be useful in auditing Enrollment Capacity and Wait List Capacity for all scheduled sections of a class.
Maintain Schedule of Classes
As revisions to scheduled class sections become necessary, you can make changes using the Maintain Schedule of Classes option.
- Navigation: Curriculum Management > Schedule of Classes > Maintain Schedule of Classes.
Figure 26: Search screen.
2. Enter "SACST" for the Academic Institution.
3. Fill in the appropriate Term.
4. Enter the Subject Area.
5. Enter the Catalog Nbr.
6. Click the Search button.
Note: You may have to select a class from search results displayed at the bottom of the screen.
The pages and information available through Maintain Schedule of Classes will look like the information available under the Schedule New Course option. However, after a class has been scheduled, changes can be made using the Maintain Schedule of Classes option. Listed below are some examples of changes where you may use Maintain Schedule of Classes:
Changing Meeting Patterns
Changing Enrollment Capacity
Changing or adding course instructors
Changing, adding, or deleting Class Notes
Cancelling Class Sections
Figure 27: Basic Data tab.
7. Make any necessary changes to class data.
8. Click the Save button.
Term Code Structure
|
Year |
Semester |
|
2010 = 210 |
Winter = 1 |
|
2011 = 211 |
Spring = 3 |
|
2012 = 212 |
Summer = 5 |
|
2013 = 213 |
Fall = 8 |
Sample Term Codes
|
Term Value |
Semester |
|
2108 |
Fall, 2010 |
|
2111 |
Winter, 2011 |
|
2113 |
Spring, 2011 |
|
2115 |
Summer, 2011 |
Academic Structure Glossary
|
Item |
Definition/Explanation |
Example(s) |
|
Academic Structure |
A group of set up tables that define your institution to the PeopleSoft Student Administration. This group of tables is the foundation for all components of the PS-SA system. Represents the institution’s logical structure and physical structure. Also represents the student’s academic objective(s). Defining an institution’s Academic Structure is the 1st step in the implementation. |
See Flowchart |
|
Academic Institution |
A separate college or university. Each academic institution operates independently, has a separate course catalog and schedule, unique transcripts and student statistics and does not share course work. |
SACST |
|
Campus |
Physical & administrative unit which students & courses may be associated-belong to a single institution & use the same course catalog. |
Main |
|
Academic Group |
At a university – typically the schools or colleges that offer courses and academic programs. The highest level breakdown of an institution. Can be used to separate courses for unique reporting needs. |
College of Arts and Letters |
|
Academic Organization |
Defines how an institution is organized from an administrative perspective. At the lowest level an Academic Organization may be compared to an Academic Department. Tree Manager is used to identify the levels of the organization and to define the relationships between Academic Organizations in the hierarchy. Controls operator access to Course Catalog data. Each academic organization can be linked to one or more Financial Organizations and HR Departments on a percentage ownership basis. These relationships are used to report, analyze and distribute revenue and work-load. |
Department of Biology |
|
Academic Program |
The layer between Academic Career and Academic Plan; entity into which a student applies and graduates from. Typically, there are only a few programs at the undergraduate level, but there may be a different one for every area of study and degree offered at the graduate/professional school level. This level allows you to attach rules and controls to students such as academic standing, honors and awards, repeat checking, and degree audit. Also controls financial aid eligibility. |
Postbac 2nd Masters, Postbac Credential |
|
Academic Plan |
A student’s area of study, typically a major, minor, or specialization. This information appears on a student’s diploma and transcript. |
COMS (major), ART (minor) |
|
Academic Sub-Plan |
An area of specialization linked to a specific Academic Plan. This information does not appear on a student’s diploma or transcript. |
COMS with an emphasis in Criticism & Public Comm. |
|
Academic Career |
Organizes student academic work into single unit/set of statistics. |
Undergraduate, Post baccalaureate |
|
Subject |
Specific area of instruction within an Academic Organization, tied to an Academic Organization tree and linked to the course catalog. For example: a course identified as English 101 would have English as the subject. |
English (ENGL) |
|
Term |
Administrative time period within which sessions are defined, students are billed, and statistics are accumulated for individual students as well as for the entire school. Different academic careers within a school may have totally different Academic Term structures. Term values are numeric codes, which are sequential in order for sorting and reporting purposes. Within an academic career, the various Term start and end dates may not overlap. |
Fall 2010 (term value like 2108) |
|
Session |
A subdivision of a Term representing a time period within the term used for offering courses. Every term must have at least one session. Terms may have several sessions. |
Regular, Early Summer, Late Summer |
Schedule of Classes Glossary
|
Item |
Definition/Explanation |
Example(s) |
|
Course ID |
A unique ID generated by the system when a course is added to the Catalog, 6 numeric characters. |
100231 |
|
Course Offering Nbr |
A system generated number indicating which offering of the course the data represents. |
1, 2, or 3 |
|
Catalog Nbr |
The Catalog number for a course – up to 10 alphanumeric characters. |
ENGL 001A |
|
Class Nbr |
A system generated number identifier used when enrolling students in the class for a term/session, 5 numeric characters. |
e.g.; 81468 |
|
Class Section |
A unique number within a course offering and session. |
01, 02, or 03 |
|
Component |
A component refers to the type of course offering. |
Lecture, Lab, Seminar, etc. |
|
Class Type |
Indicates whether sections are open to manual enrollment or non-enrollment, system driven enrollment sections. |
Enrollment, Non-Enroll |
|
Associated Class |
A number used to link all class sections with multiple components that constitute a single course offering. |
1, 2, or 3 |
|
Equivalent Course Groups |
Two or more courses equal to one another. Primarily used for requisite checking, repeat checking, and degree audit. |
|
|
Course Attributes |
A general characteristic of a course offering for displaying Course Catalog or Schedule of Classes information. |
Course Level, Course Suffix, GE Course |
|
Pat |
Class meeting patterns. |
MWF3 = MWF 3 units TR3 = TR 3 units |
|
Class Status |
The current status of a class section. |
Active, Cancelled Section, Tentative Section |
|
Class Notes |
Used to link existing class notes or create free-form text notes for class sections. |
Fee Course |
|
Minimum Units |
The minimum units of a course offering. |
1 – 3 units |
|
Maximum Units |
The maximum units of a course offering. |
1 – 3 units |
|
Grade Basis |
The grade basis used for grading students in the class. |
Graded, Crd/No Cred |
|
Requirement Groups |
Requirement groups are used to identify courses that satisfy a particular requirement. |
Pre-requisite, Co-requisite |
|
Combined Sections |
A means of combining sections within or across subject areas or both. |
HIST 168/HRS 168 |
|
Session |
The Session code will automatically default to "01" (Regular session) when you are scheduling new classes. Warning: Your classes will be scheduled in the same Term as CCE classes but they will exist in separate Sessions. Please be sure NOT to modify any data within the following Sessions: OS – Overseas Studies |
01 – Regular |
Special Sessions/Irregular Meeting Patterns
Classes with non-standard meeting dates are defined as Special Sessions. These are generally 5 or 8 week classes, but there are others. After you have followed the instructions in the Basic Scheduling manual to set up your class, follow the instructions below to accommodate a special session.
- Navigation: Curriculum Management > Schedule of Classes > Schedule a New Course.
Figure 28: Search page.
2. Enter "SACST" for the Academic Institution.
3. Fill in the Term code. If necessary, use the magnifying glass to look up the term value.
4. Enter the Subject Area.
5. Type in the Catalog Nbr.
6. Click the Search button.
Note: You may have to select from a list of search results at the bottom of the screen depending on the criteria you entered.
Figure 29: Basic Data tab.
7. Note the Start/End Date on the Basic Data tab. This date represents the beginning and end dates for the session.
8. Click the Meetings tab.
Non-Standard Meeting Dates
If you have a class that meets during a date range that does not match the standard session dates on the Basic Data tab (e.g., 5 or 8-week sessions), you will need to adjust the Start/End Date on both the Basic Data tab and the Meetings tab.
Figure 30: Meetings tab.
1. The Start/End Date information will default to the session dates. Adjust the Start and End Dates on your meeting pattern as necessary.
Examples: For a 5-week session you might enter 9/5/12 – 10/5/12and for an 8-week session you might enter 9/5/12 – 10/26/12.
2. You can use the Calendar icons next to the Start/End Date fields to select the desired dates.
Note: The Start Date should be the date of the first class meeting. The End Date should be the date of the last class meeting.
3. Go back to the Basic Data tab and adjust the Start Date and End Date just as you did on the Meetings tab.
If the dates for your class fall outside of the standard session dates on the Basic Data tab (i.e., your class ends late or starts before the regular semester), you will need to adjust the dates on the Basic Data tab before changing them on the Meetings tab.
4. Click the Save button.
Irregular Meeting Patterns
If you have a class with multiple times and/or date ranges for its meetings, you will need to create multiple meeting patterns.
Figure 31: Meetings tab.
5. Enter the first time, day and date range for your class meetings.
Example: A class meets at the same time on Monday & Wednesday for the entire semester and then on three individual Saturdays. The first meeting pattern should include the MW meeting and time with dates for the entire semester.
6. Click the plus (+) button in the Meeting Pattern section to add another meeting pattern.
Figure 32: Meetings tab.
7. Enter the second time, day and date range for your class meetings.
Note: For meetings patterns that include just one individual day, the date of the class meeting should be entered for both the Start and End Dates.
Example: For the example mentioned previously, additional meeting patterns should be inserted for each of the Saturday meeting dates and times.
8. Notice that you are now viewing row "2 of 2" in the Meeting Pattern section. You can click the "View All" link and scroll down the page to review each meeting pattern you have entered.
9. If an instructor appears on multiple meeting patterns for a class, by default the value of the class will be multiplied when their workload is calculated. You can avoid this by clicking the Workload tab and changing the Assign Type value from "IFF" to "Not Includ" for any meeting patterns beyond the first one.
10. Add additional meetings patterns as necessary.
11. The dates on the Basic Data tab need to reflect the entire range of dates for the class. If your class is not a 16-week course that meets during the regular semester dates, click the Basic Data tab and change the Start/End Date values to the date of the first and last class meeting.
12. Click the Save button when you've completed the process.
Graduate Weighted Units
Variable Credit Courses (Graduate Level)
Effective Fall 2009, variable credit courses at the graduate level will be scheduled the same way undergraduate variable credit courses are scheduled. Departments will no longer need to setup an individual section for each unit value. When searching for an independent study, thesis, or internship course through “Schedule New Course”, only one version of the graduate level variable unit course will display.
- Navigation: Curriculum Management > Schedule of Classes > Schedule New Course.
Figure 33: Search page.
2. Enter "SACST" for the Academic Institution.
3. Fill in the Term code. If necessary, use the magnifying glass to look up the term value.
4. Enter the Subject Area.
5. Type in the Catalog Nbr.
6. Click the Search button.
Class Associations/Groupings
Process Overview
For enrollment purposes, the Associated Class Number is used to link all class sections that constitute a single course offering. For example, if you are scheduling one lecture component with multiple lab sections from which a student can choose, all lab sections of the course offering need to have the same Associated Class Number as the lecture component.
These associations/groupings need to be adjusted to dictate which sections must be taken together and, to complete the process, enrollment controls need to be set. If a student has multiple options as to the lab they can take with a lecture, the labs will have a Class Type of "Enrollment" and the lecture will have a Class Type of "Non-Enroll". The Auto Enroll feature can then be set so that the student selects a lab section and the system automatically enrolls them into the only lecture available for that lab.
Highlighted in the following visuals are the key fields for setting up Class Associations.
Navigation: Curriculum Management > Schedule of Classes > Schedule New Course or Maintain Schedule of Classes.
Figure 34: Basic Data tab.
Figure 35: Enrollment Cntrl tab.
Single Component Class Example
For a basic class that has only one component (e.g., Lecture or Discussion), set your class up according to the instructions below.
1. Build your sections and assign Class Section numbers consecutively (i.e., 01, 02 then 03).
2. The Component field will default.
3. The Class Type value will default as "Enrollment". Leave this default value on all sections.
4. Enter an Associated Class number for each section that matches the Class Section number you assigned. (The Associated Class number cannot have a leading zero.)
5. Click the plus (+) button on the Basic Data tab after entering each section to begin creating a new section.
6. Click the Save button.
Once you have finished scheduling your sections, it may be helpful to look up the class via the Update Sections of a Class page to review the information. Your class should look something like the example shown in the following visual.
7. Navigation: Curriculum Management > Schedule of Classes > Update Sections of a Class.
Figure 36: Single Component Class.
Single Discussion & Lab Example
For a class with a single discussion and lab that must be taken together, set your class up according to the instructions below.
- Build your discussion class first and assign a Class Section number of "01".
2. Make sure that the Component value is "Discussion".
3. The Class Type value will default as "Enrollment". Leave this default value on the discussion (Section 01).
4. The Associated Class number will default to "1". Leave the default value for the discussion.
5. Click the plus (+) button to add your next section.
6. Now build your lab class and assign a Class Section number of "02".
7. Change the Component value to "Laboratory". Click the magnifying glass to look up the code, if necessary.
8. Change the Class Type from "Enrollment" to "Non-Enroll".
9. The Associated Class number will default to "1". Leave this default value alone so that it will match the number on the discussion section.
10. Locate the arrows at the top of the Class Sections box. Click the back arrow to go to section 01.
11. Click the Enrollment Cntrl tab.
12. Enter "02" in the 1st Auto Enroll Section field. Now students who enroll in the discussion portion of this class will automatically be enrolled in the lab section.
13. Click the Save button at the bottom of the page.
Once you have finished scheduling your sections, it may be helpful to look up the class via the Update Sections of a Class page to review the information. Your class should look something like the example shown in the following visual.
14. Navigation: Curriculum Management > Schedule of Classes > Update Sections of a Class.
Figure 37: Single Discussion and Single Lab.
Single Discussion & Multiple Lab Example
For a class with a single discussion and multiple labs for students to choose from, set your class up according to the instructions below.
1. Build your discussion class and assign a Class Section number of "01".
2. Make sure that the Component value is "Discussion".
3. The Class Type value will default as "Enrollment". Change this value to "Non-Enroll".
4. The Associated Class number will default to "1". Leave the default value for the discussion.
6. Click the plus (+) button to add your next section.
Now build your lab classes by following the instructions below.
5. Assign consecutive Class Section numbers to your labs beginning with "02".
6. Change the Component value to "Laboratory". Click the magnifying glass to look up the code, if necessary.
7. The Class Type will default to "Enrollment". Leave this default value for all lab sections.
8. The Associated Class number will default to "1". Leave this default value alone so that it will match the number on the discussion section.
10. Click the Enrollment Cntrl tab.
11. Enter "01" in the 1st Auto Enroll Section field. Now students enrolling in the lab section of this class will automatically be enrolled in the discussion section.
12. Return to the Basic Data tab and click the plus (+) button to add any additional lab sections.
13. Click the Save button when you have finished entering all necessary lab sections.
Once you have finished scheduling your sections, it may be helpful to look up the class via the Update Sections of a Class page to review the information. Your class should look something like the example shown in the following visual.
14. Navigation: Curriculum Management > Schedule of Classes > Update Sections of a Class.
Figure 38: Single Discussion and Multiple Labs.
If you have additional discussion/lab groupings for a single class, you can repeat the process above. Start with the next available Class Section number and assign the next available Associated Class number. For example, if you built one group of classes and left off at Section 04, begin with Section 05 and use Associated Class Number 2. Also note that you would need to enter Section 05 (the Non-Enrollment discussion class) as the 1st Auto Enroll Section value on your lab classes in this example.
Figure 39: Multiple Discussion and Lab Groupings.
Multiple Disucssion & Multiple Lab Example
For a class that has multiple discussions and labs, you can assign a special Associated Class Number so that students can pair any of the class discussions with any of the available labs.
Begin with building the primary component of your class; we'll use a discussion component for this example.
- Build your discussion sections and assign Class Section numbers consecutively (i.e., 01, 02 then 03).
2. Make sure that the Component value is "Discussion".
3. The Class Type value will default as "Enrollment". Leave this default value on all discussion sections.
4. Enter an Associated Class number for each discussion section that matches the Class Section number you assigned. (The Associated Class number cannot have a leading zero.)
5. Click the plus (+) button on the Basic Data tab after entering each section to begin creating a new section.
Create all of your discussion sections before moving on to create the labs.
6. Assign the next available Class Section number to each lab.
7. Change the Component to "Laboratory". If necessary, use the magnifying glass to look up this value.
8. The Class Type will default to "Enrollment". Change this value to "Non-Enroll" for all lab sections.
9. Enter "9999" for the Associated Class Number on each lab section.
10. Click the Save button at the bottom of the page when you have finished entering all lab sections.
Once you have finished scheduling your sections, it may be helpful to look up the class via the Update Sections of a Class page to review the information. Your class should look something like the example shown in the following visual.
- Navigation: Curriculum Management > Schedule of Classes > Update Sections of a Class.
Figure 40: Multiple Discussion and Lab Options.
Three Component Example (Lecture/Lab/Activity)
For a class that groups a single section of three separate components, set your class up according to the instructions below.
Start with the component you want the student to select for enrollment; we'll use a lecture in this example.
- Build your lecture class and assign a Class Section number of "01".
2. Make sure that the Component value is "Lecture".
3. The Class Type value will default as "Enrollment". Leave this default value on the lecture (Section 01).
4. The Associated Class number will default to "1". Leave the default value for the lecture.
5. Click the plus (+) button to add your next section.
Now build your next component; we'll use a lab section in this example.
6. Assign your lab a section number of "02".
7. Change the Component value to "Laboratory". Click the magnifying glass to look up the code, if necessary.
8. The Class Type will default to "Enrollment". Change this value to "Non-Enroll".
9. The Associated Class number will default to "1". Leave this default value alone so that it will match the number on the lecture section.
Now build your third component; we'll use an activity section in this example.
10. Assign your activity a section number of "03".
11. Change the Component value to "Activity". Click the magnifying glass to look up the code, if necessary.
12. The Class Type will default to "Enrollment". Change this value to "Non-Enroll".
13. The Associated Class number will default to "1". Leave this default value alone so that it will match the number on the lecture section.
Now complete the Auto Enroll information on Section 01.
14. Locate the arrows at the top of the Class Sections box. Click the back arrow until you get to Section 01.
15. Click the Enrollment Cntrl tab.
16. Enter "02" in the 1st Auto Enroll Section field and "03" in the 2nd Auto Enroll Section field. Now students who enroll in the lecture portion of this class will automatically be enrolled in the lab and activity portions.
17. Click the Save button at the bottom of the page.
Once you have finished scheduling your sections, it may be helpful to look up the class via the Update Sections of a Class page to review the information. Your class should look something like the example shown in the following visual.
1. Navigation: Curriculum Management > Schedule of Classes UpdateSections of a Class.
Figure 41: Three Component Example.
Equivalencies and Combined Sections
Cross-listed terminology does not technically exist in PeopleSoft. Instead, the term "cross-listed" has been replaced with the term "course equivalent". Course Equivalencies are set up in the Course Catalog and roll down to the Schedule of Classes. At the Schedule of Classes level, the following steps need to take place to link the sections of equivalent courses. (The same process applies for any combined sections that meet in the same place even if they are not cross-listed.)
Note: This process copies a meeting pattern to all combined sections so you ONLY ATTACH A MEETING PATTERN ON ONE OF THE CLASS SECTIONS to be combined.
Course sections that have different meeting and time patterns cannot be combined. If course sections need to be grouped with separate meeting and time patterns refer to the Class Associations/Groupings section of the Advanced Scheduling Manual.
All Learning Communities are combined by Academic Affairs. If there are any problems noticed with LCOM courses please contact Academic Affairs.
Combined Sections Table
The Combined Sections Table allows you to set up an ID for each set of Combined Sections that you need to establish.
- Navigation: Curriculum Management > Combined Sections > Combined Sections Table.
Figure 42: Search page.
2. Enter "SACST" for the Academic Institution.
3. Enter the appropriate Term Code. Use the magnifying glass to look up the term value, if necessary.
4. Select Regular Academic Session from the Session dropdown list.
5. Click the Search button.
Figure 43: Combined Sections Table.
The Combined Sections Table will display all Combined Sections ID's already set up for the Term and Session you specified.
6. Click the plus (+) button to insert a new line and add your information.
Note: If you are taken to a blank table you can simply start by filling in the Description field on the existing blank line.
Figure 44: Adding new Combined Sections ID.
7. The Combined Sections ID field will default. Enter a Description to identify your combined sections (32 character limit).
8. Enter a Short Description for identification purposes (12 character limit).
9. Click the Save button at the bottom of the page.
Figure 45: Saved data.
Now that you have created a unique ID for your combined sections, you will need to associate the individual class numbers with that ID.
10. Notice that a View Combined Sections link is now displayed for the Combined Sections ID you just created. You can click this link and skip to step 7 below or continue with the first instruction below.
Identifying Combined Sections
The Identify Combined Sections option allows you to link the specific class sections that will be combined under each Combined Sections ID. This process must be completed after the Combined Sections ID is created.
Once you link combined sections, all sections adopt the meeting and instructor information from the primary section. (This feature can be disabled by checking the Skip Mtg Pattern & Instr Edit box on the Identify Combined Sections page.)
- Navigation: Curriculum Management > Combined Sections > Identify Combined Sections.
Figure 46: Search page.
2. Enter "SACST" for the Academic Institution.
3. Enter the appropriate Term code. Use the magnifying glass to look up the term value, if necessary.
4. Select "Regular Academic Session" from the Session dropdown list.
Note: You can also use the Combined Sections ID or Description fields to search by if you know this information.
5. Click the Search button.
Figure 47: Search results.
6. Depending upon your search criteria, you may have to select your Combined Sections ID from a list of results at the bottom of the page. (The Short Description will display for identification purposes.)
Figure 48: Identify Combined Sections page.
7. Check the Permanent Combination box if you want the system to copy this combination over to the next term when the Prior Term Copy Process is run. If the checkbox is blank, the system assumes this is a one-time combination.
8. Use the Combination Type dropdown to select whether this is a "Cross Subject" combination, "Within Subject" combination, or "Both".
‘Both’ is used when there is three or more course sections combined. For example if HRS 1, HRS 101 and HIST 101 were to be combined the Combination Type would be flagged as ‘both’ since two HRS sections are ‘within subject’ with the ‘cross subject’ being the HIST course section.
‘Cross Subject’ is used when the combined sections are derived from two different subjects. For example if HRS 101 and HIST 101 were to be combined the Combination Type would be flagged as ‘cross subject’
‘Within Subject’ is used when the combined sections are derived from the same subjects. For example if HRS 1 and HRS 101 were to be combined the Combination Type would be flagged as ‘within subject’
9. At the bottom of the page, click the magnifying glass next to the Class Nbr field to identify the first course.
10. Enter any necessary search criteria to locate the appropriate course.
Figure 49: Look up Class Nbr
Note: There is an issue with this Catalog Nbr search field. To search by Catalog Number, enter a percent sign% before the number you want to find. This process will return any Catalog Numbers containing the number you entered (e.g., "%10" could return 10, 100, and 110).
11. Click the Look Up button.
12. Select the desired class section from the list of results.
13. You will be returned to the Identified Combined Sections page. Click the plus (+) button to insert a new row and identify the next class.
14. Click the Class Nbr magnifying glass in the row you just added.
15. Repeat the lookup procedure and select the desired class section.
16. Continue to add class sections using the plus (+) button to insert as many rows as necessary.
Figure 50: Class sections identified.
17. Enter the capacities for the enrollment and wait list in the Combined Capacities section. (Please refer to wait list guidelines).
Note: The Requested Room Capacity value is not being used for room scheduling; you can leave this field blank.
18. Click the Save button at the bottom of the page.
Figure 51: Capacities entered.
As seen in the example above, the Enrollment Capacity and Wait List Capacity values can be set to match the values for the combined class sections. The Combined Capacity values will act as overall capacities for the Combined Sections ID. In other words, a Combined Enrollment Capacity of 30 will allow for a total of 30 enrolled students under the Combined Sections ID (all 30 students may end up in one class section or the enrollment may end up dispersed throughout various sections under the ID).
Updating Combined Sections
If you need to update information for an existing Combined Sections ID, you can navigate to the Identify Combined Sections page (Navigation: Curriculum Management > Combined Sections > Identify Combined Sections). The plus (+) and minus (-) buttons can then be used to add or remove class sections from the ID.
Once sections have been combined, any changes to the meeting patterns for these classes need to be made on the Schedule Class Meetings page (Navigation: Curriculum Management > Schedule of Classes > Schedule Class Meetings). Meeting patterns for combined sections cannot be accessed under the Schedule New Course or Maintain Schedule of Classes menu options.
Instructor/Advisor Information
Setting up Instructor/Advisor Table
The Instructor/Advisor Table allows you to authorize instructors to teach courses within an Academic Organization. When you have a new instructor teaching in your department, you will need to activate them on the Instructor/Advisor Table (an EmplID must already be assigned by HR). This process must be completed for the instructor to be assigned on the Meetings tab when a course is being scheduled.
- Navigation: Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table.
Figure 52: Search page.
2. Enter search criteria to help identify the appropriate instructor.
3. Click the Search button.
4. Depending upon the criteria you entered, you may have to choose from a list of results displayed at the bottom of the screen.
Figure 2653 Date matches the standard date for the beginning of the first semester the instructor will teach.
SACST has decided to use the following effective dates to represent when courses will begin and end as they relate to terms:
Winter Begin 01/01/XX Spring Begin 01/15/XX
Winter End 01/14/XX Spring End 05/14/XX
Summer Begin 05/15/XX Fall Begin 08/01/XX
Summer End 07/31/XX Fall End 12/31/X
6. Use the Instructor Type dropdown to select the title which best describes the instructor's position.
7. Enter "SACST" for the Academic Institution.
8. Enter the Primary Acad Org. This value identifies the primary org associated with the instructor; use the magnifying glass to look up the value if necessary.
9. Make sure the Advisor checkbox is checked. This option allows individual students to be linked to the instructor for advising purposes.
Effective Fall 2009, departments will no longer need to maintain the information entered in the Instructor/Advisor Role section. A script has been developed to update this information which is run periodically.
10. You have now finished entering data on the Instructor/Advisor Table tab. Click the Approved Courses tab at the top of the page.
Figure 54: Approved Courses tab.
Now you need to identify the area(s) in which the instructor can teach courses.
11. Enter the Academic Org on the blank row. Use the magnifying glass to look up this value if necessary.
Note: Because our campus is authorizing instructors by Academic Org instead of individual course, you will only need to fill in the Academic Org value.
12. Click the plus (+) button to add any additional rows and repeat the instructions above to enter course information.
13. Click the Save button when you are finished entering all course data.
Updating and Inactivating Instructor Information
When an instructor's information changes you will need to update the Instructor/Advisor Table. Never type over existing effective dates (unless you are using Correct History mode to change incorrect data). Instead, insert a new effective dated row. In general, updating and inactivating this instructor information is optional but this process must be completed when an instructor is being authorized to teach in a new Academic Organization.
- Navigation: Curriculum Management > Instructor/Advisor Information > Instructor/Advisor Table.
Figure 55: Search page.
2. Enter search criteria to help identify the appropriate instructor.
3. Click the Search button.
Figure 56: Existing instructor data.
Note: Depending upon the criteria you entered, you may have to choose from a list of results displayed at the bottom of the screen.
Editing Incorrect Data
4. Click the Correct History button to edit information that was entered incorrectly.
5. Make the appropriate changes and click the Save button to complete the process.
Updating with new Information
6. For updates to instructor information, you will need to click the plus (+) button in the Instructor Details box to insert a new row.
7. Add the new information and make sure that the Effective Date is appropriate.
Note: You can add to the Academic Org's an instructor can teach under by clicking the plus (+) button on the Approved Courses tab. (This step can only be done after you have inserted a new row using the plus button in the Instructor Details box.)
8. Click the Save button to complete the process.
Instructor Schedules
The Instructor Schedule option under Curriculum Management allows you to quickly look up a list of the classes an instructor is teaching during a specific term.
- Navigation: Curriculum Management > Instructor/Advisor Information > Instructor Schedule.
Figure 57: Search page.
2. Enter the desired Term value. Use the magnifying glass to look up the term value, if necessary.
3. Enter further criteria to help identify the appropriate instructor.
4. Click the Search button.
5. Depending upon the criteria you entered, you may have to choose from a list of results displayed at the bottom of the screen.
Figure 58: Instructor Schedule.
The Instructor Schedule page displays information about each class the instructor is teaching.
6. You can use your browser's print functionality (File > Print) to generate a paper copy of the schedule, if desired.
7. If you would like to view the scheduled Start and End dates for the classes listed, click the Instructor Schedule 2 tab.
Figure 59: Instructor Schedule 2 tab.
Helpful SacVault Reports to Use When Building Schedules
The following reports are found in the Student Reporting > Academic Affairs Reports > Class Schedule Reports folder
- Class Schedule – Associated Class Number Verification
- Useful to check that you have the correct Class Association number assigned.
- Remember CMS defaults this to 1
- Useful to check that you have the correct Class Association number assigned.
- Class Schedule – E-Learning Classes by Term, College and Department
- Useful to find classes that were rolled as E-Learning classes that may need to have the class attributes and class notes adjusted
- Class Schedule – Learning Communities
- Useful to find classes that were rolled as learning community classes that may need to have the class attributes and class notes adjusted
- Class Schedule – Non Standard Day and Evening Class Periods
- Identifies classes not meeting the class schedule standards
- Class Schedule – Schedule of Classes
- Gives you a list of the scheduled classes
The following reports are found in the Student Reporting > Academic Affairs Reports > Course Related Reports folder
- Enrollment – Classes With Multiple Class Meetings/Multiple Faculty Assigned
- Helpful to assure that the IFF assignment type is assigned to faculty only on the first meeting pattern
- Helpful to make sure classes with multiple faculty have the correct teaching percentage assigned
- Enrollment – Combined Classes By Term
- Useful to see all of the sections that are combined, especially if the classes are cross listed
- Enrollment – Historical Enrollment Survey
- Useful to look at past terms – number of sections and enrollments
- Enrollment – Course Enrollment Check
- Use as a planning tool to see how many students in your major have taken certain classes
APPENDIX A
eLearning Courses
Meeting Pattern Issues and Setup Examples
There are a variety of delivery modes for eLearning Courses, including online, hybrid (some online and some in-person), televised (an in-person section is televised simultaneously to other sites on or off campus), and Web Assisted (SacCT).
The campus has experienced issues with online courses that have been scheduled in a room for the entire semester, but because of the online nature of the course, the room is unoccupied much of the time. This can result in less efficient use of classroom space and block the availability of rooms that can be used for other classes or events during the semester.
New features in CMS have been implemented to allow the system to reflect the online portions of a course without occupying a classroom. A Facility ID code of ‘WEBONLINE’ has been defined and can now be assigned to the online portion of a course rather than a room being assigned.
The following are examples of the most common types of eLearning courses and how they should be set up on the Basic Data and Meetings screens in CMS. This will ensure that facilities are used effectively and students are informed of the delivery mode for the course section in the Class Search.
Example 1 – Online Courses with No Classroom Time
The following is an example of a course that is delivered entirely online and does not occupy a classroom. The section is setup with no days or times and the Facility ID is entered as WEBONLINE.
Figure 60: Example 1 – Online Course with no classroom time.
Figure 61: Example 1 - Online Course with no classroom time.
Example 2 – Online Courses with Partial Classroom Time
Some courses are online, but require an organizational meeting during the first week of instruction. This requires a classroom to be scheduled, but the classroom is only needed during the first week of instruction.
The following is an example of how this situation should be scheduled. The section has two meeting patterns. Additional meeting patterns can be created by clicking the plus symbol in the Meeting Pattern section.
Figure 62: Example 2 – Online Course with partial classroom time.
Figure 63: Example 2 - Online Course with partial classroom time.
1. The first meeting pattern displays a Facility ID of WEBONLINE for the term dates of 8/30/2010 to 12/10/2010.
2. The second displays a Facility ID for the physical location of the classroom. In this example the class meets in CPS 327. The dates will reflect only the first week of instruction; Tue. and Thurs. from 8/31/2010 to 9/2/2010.
3. A final reminder regarding sections with more than one meeting pattern: only the first meeting pattern should have the Assign Type=IFF on the Instructors for Meeting Pattern>Workload Tab. All other meeting patterns should have Assign Type set to ‘Not Include
Example 3 – Online Courses with Weekly Classroom Time
This example illustrates a course meeting one day per week in a classroom, and the rest of the time online. The course has two meeting patterns.
Figure 64: Example 3 – Online Courses with weekly classroom time.
Figure 65: Example 3 – Online courses with weekly classroom time.
- The first meeting pattern Facility ID is WEBONLINE. The days are set to Thursdays from 8/30/2010 to 12/10/2010 for the entire term.
- The second meeting pattern Facility ID is RVR 1006. The days are set to Tuesdays only from 8/30/2010 to 12/10/3010 for the entire term. The meeting pattern must show that the section is assigned to a room for the entire term. Space Management will look at the meeting pattern in the final exam scheduling process to determine whether a final needs to be scheduled.
Example 4 – Classroom with Televised Feed
If a classroom is scheduled to receive a simulcast televised feed from another instructor led classroom, these classrooms are often only used for a short time early in the semester and are unoccupied for the majority of the semester. If the unoccupied dates for these types of sections could be identified in advance, the meeting pattern for the course could be modified to indicate only the dates when the classroom is occupied. The appropriate “Course Attribute Value” is ‘TV’.
