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Office of Academic Affairs

Academically Related Activities (ARA) & Student Academic Development (SAD)

Program Guidelines - 2016/2017 

Purpose:

To support activities that extend students’ educational experiences beyond the normal instructional environment. We encourage students from all academic disciplines to apply. ARA and SAD are for reimbursement only.

Application Timeline:

Funds are distributed as applications are submitted on a first come, first served basis.  THERE IS NO GUARANTEE THAT FUNDS WILL BE AVAILABLE THROUGHOUT THE ACADEMIC YEAR.

Guidelines:

Group projects - Groups of students attending a conference together are NOT considered "group projects" and must submit individual applications.
Budget - Do NOT include the cost of food, textbooks, membership fees, clothing, etc. (broader list included in "Program Agreement" page).
Receipts - Receipts do NOT need to be turned in with application. However, failure to turn in receipts by deadline may result in a forfeit of awarded funds.
Award Process - All applicants will be notified via email with the status of grant funding. These are reimbursement grants and will only be awarded if original receipts are submitted.
Combined Booking - If you are using a travel agency or booking online, lodging and transportation must be listed separately.
Failure to List Item - Expenses not listed in the budget will NOT be reimbursed.

Amount Awarded:

ARA awards will not exceed $300 for in-state conferences and $500 for out-of-state conferences. SAD awards will not exceed $300.
Applicants are eligible for the maximum amount requested (within the parameters of the program guidelines) between the two grant programs.
Full funding is NOT a guarantee.
The Academic Affairs staff will place applicants into the appropriate program to maximize applicant's potential reimbursement amount.

Deadlines:

  • Application - Monday, April 3, 2017 5:00pm
  • Receipts - Two (2) weeks after date of event (see "Guidelines")

Reimbursement Process:

  • All applicants will be notified by e-mail as soon as possible after these deadlines, usually within 6 weeks.
  • All receipts MUST HAVE YOUR NAME ON THE RECEIPT (if applicable) and must indicate the expense has been paid.
  • Special arrangements for reimbursement after the deadlines can be requested. Exceptions are not guaranteed.
  • Original receipts, boarding passes, name tags, and copies of credit cards used MUST be submitted to be reimbursed from the ARA grant.
  • If notified by the Academic Affairs staff, please complete a Vendor Data Form (instructions).
  • Grant reimbursement is subject to University policy and reimbursement guidelines.

If you have additional questions, contact the Office of Academic Affairs:
(916) 278-6331 or visit Sacramento Hall 230.