Grade Appeal Coordinator:

Emily A. Wickelgren, Ph.D.
Sacramento Hall, Room 234
scc@csus.edu
(916) 278-5344

Fall 2017 Drop-in Office Hours: Monday - Thursday: 8:30am-11:30am or by appointment


Student Grade Appeals

If you are planning to file a Grade Appeal for a course completed in Spring 2017, please be aware that an updated grade appeal policy has gone into effect.

 

Click here for the current policy

 

DEADLINE for Appealing Spring 2017 Grades is:

5:00pm on Friday, September 22, 2017

 

STEPS TO START GRADE APPEAL PROCESS:

  • Students should first attempt to resolve the grade dispute with the professor before ir during the first two weeks of classes the semester following the completion of their course (for example: if the course grade you are appealing was completed in Spring 2017, you will attempt to resolve the dispute within the first two weeks of Fall 2017).
  • If that does not resolve the matter, students should immediately speak with the Department Chair (on or before the Monday of the 3rd week of classes).
  • If the Department Chair is unable to resolve the dispute by the Friday of the 3rd week of classes, the student is eligible to file a formal grade appeal with Academic Affairs.

FILING A FORMAL APPEAL:

  1. Read through the Grade Appeal Policy, which explains the criteria and procedures for filing an appeal.
  2. Make sure your reason for appealing the grade meets one of the 4 grounds for an appeal listed in the Grade Appeal Policy.  If your reason for appealing does not meet one of those grounds, then you are not eligible to appeal a grade.
  3. Fill out the Grade Appeal Form located at the back of the Grade Appeal Policy, and get the Department Chair's signature.
  4. Prepare your Grade Appeal Submission.  Go through the Checklist at the back of the Grade Appeal Policy to make sure you have met all the criteria and have all the required documents. 
  5. Turn in the Grade Appeal form (with signatures), the completed checklist (with your signature), and all your appeal documentation, before 5 pm on the Friday of the 4th week of classes to the Office of Academic Affairs (Sacramento Hall 230).

Your submission must include the following:

  • The Grade Appeal Form
  • The completed Grade Appeal Checklist
  • The syllabus for the course
  • Your written submission (narrative) explaining your position (make it clear how the grade was assigned arbitrarily, capriciously, in violations of the System wide Policy Prohibitiing Discrimination, Harassment, and Retaliation, Sexual Misconduct, Dating and Domestic Violence, and Stalking, and/or in violation of one or more university policies.) Reference any supporting documents provided.

Supporting documentation should be included, if possible, to support the claim made in the narrative. Examples of supporting documentation are:

  • Any record of communications with the professor (e.g. copies of emails, etc.)
  • Statements from other students or faculty who were witnesses
  • Copies of assignments, papers, exams, etc. that are relevant to the appeal
  • Any other documentation that supports the claims made in the statement.

FORMS:

Grade Appeal Policy 

Grade Appeal Form 

 

Important Information about the Grade Appeal Process:

Please read through the Grade Appeal Policy so you fully understand the process.  The information here is not meant to replace reading through the policy.

  • Your appeal will be assigned to a Grade Appeal Panel of faculty and students.
  • That panel will NOT have faculty from the same department as the course being appealed.
  • The professor and department chair will be provided with a copy of your appeal submission.
  • The grade appeal panel will make an initial decision on whether to dismiss your appeal or move it forward and ask the professor for a statement. That initial decision is based entirely on your written submission, so make sure you are clear on your reasons and have documentation that supports your claim.  You will NOT have an in-person “hearing” with the panel to further explain things.  Your entire explanation and documentation should be included in your appeal, with nothing left out.  Present your entire case as your original submission.
  • If the panel feels your claim should move forward in the process, they will ask the faculty member for a statement. You will be provided with that statement and allowed to make a rebuttal statement.
  • The professor’s statement and your rebuttal will then be reviewed by the Grade Appeal Panel and they will make a final decision about the grade.
  • If your appeal is dismissed at any point, then the process is over.
  • If your appeal is approved, then the professor will be asked to propose a new grade. The Grade Appeal Panel will review the new proposed grade and must approve it before it goes into effect.
  • If you feel that the Grade Appeal Policy process was not followed properly, then at the end of the appeal you can file a procedural appeal. This is an appeal based on a violation of the process.  There is no appeal for disagreeing with the decision of the grade appeal panel.

If you have any questions about the Grade Appeal Process, please contact the Grade Appeal Manager, Dr. Emily Wickelgren, at scc@csus.edu