MASTER CALENDAR OF DEADLINES 2003/2004
(Revised 9-23-03)

Deadline

Aug 15, 2003

Fall 2003 Personnel Transaction Forms (PTFs effective August 2003) due to Human Resources/Budget.

Aug 22, 2003

Deadline for Course and Program Change Proposals to the Vice President for Academic Affairs for inclusion on the web list (Deans to Academic Affairs).

Aug 22, 2003

Fall 2003 Assigned and Reimbursed Time Request Forms (Deans to Institutional Research).

Aug 29, 2003

Submission of renewal/enrollment documentation (Salary Reduction Agreement) for tax-sheltered annuity program for new and/or returning faculty/FERP participants, Fall 2003 (Faculty to Benefits Office).

TBA

Sep 9, 2003

Deadline for objections to the Office of the Vice President for Academic Affairs to Course or Program Change Proposals including CCE offerings on web list posted August 26, 2003 (Academic Affairs).

Sep 26, 2003

Deadline for Course and Program Proposals (New, Changes or Deletions) to the Office of the Vice President for Academic Affairs for inclusion on the web list and to be included in the 2004/2006 printed Catalog (Deans to Academic Affairs).

Sep 30, 2003

Completion of continuation forms for health, dental, vision and life insurance benefits direct payment for faculty on leave of absence without pay at the end of the 2002/2003 academic year (Faculty to Benefits Office).

Sep 30, 2003

Application deadline for Sabbatical Leaves that will be taken during 2004/2005 academic year (Faculty to Human Resources).

Oct 1, 2003

Deadline for faculty on Fall 2003 LWOP to indicate intention to return at beginning of Spring 2004 semester (Faculty to Department Chairs).

Oct 1, 2003

Call for Minor Capital Outlay Proposals 2004/2005.

Oct 14, 2003

Deadline for objections to the Office of the Vice President for Academic Affairs to Course or Program Change Proposals including CCE offerings on web list posted September 30, 2003 (Academic Affairs).

Oct 15, 2003

Intersession 2004 and Spring 2004 textbook and supply requisitions due at the Hornet Bookstore.

Oct 24, 2003

Deadline for Course and Program Change Proposals to the Office of the Vice President for Academic Affairs for inclusion on the web list (Deans to Academic Affairs).

Oct 27, 2003

Benefit enrollment deadline for new faculty and/or newly eligible faculty (Faculty to Benefits Office).

Oct 31, 2003

Requests for multiple tax-sheltered annuity reductions (TSAs) from lump sum/final settlement payment for Fall appointment only due (Faculty to Payroll via Benefits Office).

Oct 31, 2003

Fall 2003 Instructor Workload Report (Deans to Institutional Research).

Nov 11, 2003

Deadline for objections to the Office of the Vice President for Academic Affairs to Course or Program Change Proposals including CCE offerings on web list posted October 28, 2003 (Academic Affairs).

Nov 14, 2003

Last day to submit a course for G.E. approval in time for inclusion in the printed 2004-2006 Catalog and the 2004-2005 Schedule of Classes.

Nov 21, 2003

Last day for submission of Course Change Proposals for inclusion in the Spring 2004 Schedule of Classes on the web.

Nov 26, 2003

Completion of COBRA continuation forms for health, dental, vision insurance benefits for faculty with non-qualifying appointments or separated for the 2003/2004 academic year (due 60 days from date of notification).

Dec 5, 2003

Summer 2004 Schedule of Classes due (Deans to Academic Affairs).

Dec 17, 2003

Last day to submit Minor Capital Outlay Proposals for 2004/2005 to Facilities Management.

Jan 9, 2004

Faculty retention files 2003/2004 academic year due (Deans to Human Resources).

Jan 9, 2004

Reserve Book List for Spring semester (Faculty to Library, Reserve Book Room).

Jan 16, 2004

Spring 2004 Personnel Transaction Forms (PTFs effective January 21, 2004) due to Faculty and Staff Affairs/Budget.

Jan 16, 2004

Fall 2004/Spring 2005 Schedule of Classes due (Deans to Academic Affairs).

Jan 23, 2004

Deadline for Course and Program Change Proposals to the Office of the Vice President for Academic Affairs for inclusion on the web list (Deans to Academic Affairs).

Jan 23, 2004

Deadline for submission of Course Change Proposals for inclusion in the printed 2004/2005 Schedule of Classes including Experimental Course Proposals (Deans to Academic Affairs).

Jan 23, 2004

Spring 2004 Assigned and Reimbursed Time Request Forms (Deans to Institutional Research).

Jan 30, 2004

Submission of renewal/enrollment documentation (Salary Reduction Agreement) for tax-sheltered annuity program for new and/or returning faculty/FERP participants, Spring 2004 (Faculty to Benefits Office).

Feb 9, 2004

Completion of continuation forms for health, dental, vision and life insurance benefits (direct payment) for faculty on leave of absence without pay, Spring 2004 semester (Faculty to Benefits Office).

Feb 10, 2004

Deadline for objections to the Office of the Vice President for Academic Affairs to Course or Program Change Proposals including CCE offerings on web list posted January 27, 2004 (Academic Affairs).

Feb 20, 2004

Deadline for Course and Program Change Proposals to the Office of the Vice President for Academic Affairs for inclusion on the web list (Deans to Academic Affairs).

Mar 1, 2004

Requests to participate in Faculty Early Retirement Program (FERP) or Pre-retirement Reduction in Timebase Program (PRTB) beginning 2004/2005 academic year due (Faculty to Faculty and Staff Affairs via Department Chairs and Deans. Effective date: August 25, 2004).

Mar 5, 2004

Last day to submit hard copy requisitions for 2004/2005 renewal contracts as requested by Procurement (formal contracts only, not service order renewals).

Mar 9, 2004

Conflict of Interest Statements due to Faculty and Staff Affairs.

Mar 9, 2004

Deadline for objections to the Office of the Vice President for Academic Affairs to course or Program Change Proposals including CCE offerings on web list posted February 24, 2004 (Academic Affairs).

Mar 15, 2004

Anticipated distribution of 2004/2005 classification and skill level review program announcement and beginning of submission of staff reclassification/skill level review requests.

Mar 21, 2004

Faculty members elected to Professional Leave Committee, University ARTP Committee, General Education Course Review Subcommittee, and Research and Creative Activities Subcommittee.

Mar 26, 2004

Deadline for Course and Program Change Proposals to the Office of the Vice President for Academic Affairs for inclusion on the web list (Deans to Academic Affairs).

Mar 30, 2004

Requests for multiple tax-sheltered annuity reductions (TSAs) from lump sum/final settlement due (Faculty to Payroll via Benefits Office).

Mar 31, 2004

Last day to submit Work Order Requests for current fiscal year to Facilities Management.

Apr 1, 2004

Summer 2004 and Fall 2004 textbook and supply requisitions due at the Hornet Bookstore.

Apr 1, 2004

Deadline for faculty on Spring 2004 or 2004/2005 academic year LWOP to indicate intention to return at beginning of Fall 2004 semester (Faculty to Department Chairs).

Apr 9, 2004

Faculty tenure and promotion files due (Deans to Human Resources).

Apr 13, 2004

Deadline for objections to the Office of the Vice President for Academic Affairs to Course or Program Change Proposals including CCE offerings on web list posted March 30, 2004 (Academic Affairs).

Apr 23, 2004

Last day to submit, through CMS, requisitions for any purchase or service over $50,000 for the 2003/2004 fiscal year.

Apr 23, 2004

Deadline for submission of Course Change Proposals for inclusion in the Fall 2004 Schedule of Classes on the web (Deans to Academic Affairs).

Apr 23, 2004

Final deadline for Course and Program Change Proposals to the Office of the Vice President for Academic Affairs for inclusion on the web list (Deans to Academic Affairs). (Course and Program Change Proposals received after this date will be posted on first list of 2004/2005 academic year.)

Apr 29, 2004

Personnel Transaction Forms for the following actions (Deans to Human Resources. Effective date: May 26, 2004):

• Separation of Spring 2004 FERP faculty

May 2004 (TBA)

Reception for retiring faculty and staff hosted by President Gonzalez.

May 3, 2004

Anticipated final date for submission to Human Resources of 2003/2004 staff classification and skill level review requests.

May 11, 2004

Deadline for objections to the Office of the Vice President for Academic Affairs to Course or Program Change Proposals including CCE offerings on web list posted April 27, 2004 (Academic Affairs).

May 14, 2004

Last day to submit orders through the Stockless Office Supply program for 2003/2004 fiscal year. Orders after this deadline must utilize the CSUS Procurement Card. The Procurement Card may be utilized for office supply purchases through June 11, 2004.

May 14, 2004

Last day to submit telephone services requests to University Telecommunications Services on the UTS order form.

May 14, 2004

Last day to submit work orders (charge back) by telephone to University Computing and Communications Services for toner cartridges, service, etc.

May 14, 2004

Last day to submit printing orders to Reprographics.

May 21, 2004

Completion of COBRA continuation forms for health, dental, vision insurance benefits for faculty with non-qualifying appointments or separated for the Spring 2004 semester (due 60 days from date of notification).

May 28, 2004

Last day to submit through CMS all purchase orders and service orders up to $50,000 for 2003/2004 fiscal year.

May 28, 2004

Last day to incur Motor Pool charge backs and gasoline charges for current fiscal year. June 2004 will be charged to the next fiscal year (2004/2005).

May 31, 2004

Last day to incur 2003/2004 charges for photocopy, postage, and OneCard (debit accounts only).

June 1, 2004

Last day to submit 2003/2004 Personnel Transaction Forms (PTFs) to Human Resources for separations effective June 30, 2004.

June 7, 2004

First day to submit, through CMS procurement process, requisitions for the 2004/2005 fiscal year. (Orders will not be released to vendors until the Governor signs the 2004/2005 budget.) Service orders which begin July 1, 2004 should be entered at this time.

June 11, 2004

Last day to use VISA Procurement Cards for the 2003/2004 fiscal year. Card may not be used again until after the Governor signs the 2004/2005 budget.

June 18, 2004

Last day to submit 2003/2004 Direct Payment Requests to Accounts Payable.

June 30, 2004

Personnel Transaction Forms for the following actions (Deans to Human Resources. Effective date: August 24, 2004):

• Sabbaticals and difference-in-pay sabbaticals for Fall 2004 and 2004/2005 academic year;
• Return of Spring 2004 sabbaticals and difference-in-pay sabbaticals;
• Appointment of Fall 2004 FERP faculty;
• Return of 2003-2004 academic year LWOPs;
• Return of Spring 2004 only LWOPs (special effective date: July 30, 2004).

Aug 6, 2004

Reserve Book List for Fall semester (Faculty to Library, Reserve Book Room).

Aug 20, 2004

Fall 2004 Assigned and Reimbursed Time Request Forms (Deans to Institutional Research).

Aug 27, 2004

Deadline for submission of Course Change Proposals to the Office of the Vice President for Academic Affairs for inclusion on web list (Deans to Academic Affairs).

Aug 27, 2004

Submission of renewal/enrollment documentation (Salary Reduction Agreement) for tax-sheltered annuity program and for new and/or returning FERP participants in Fall 2004.