Office of Academic Affairs

Master Calendar - 2011 to 2012

Date Due Deadline
July 1, 2011 Deadline for submission of 2010-2011 Departmental Assessment Report to the Office of the Vice President for Academic Affairs. x85933
July 5, 2011 First day to submit requisitions through CFS for purchase, service, and travel orders for the 2011-2012 fiscal year. x87322
July 8, 2011 Deadline to identify Fall 2011 instructional materials to facilitate timely access and meet Accessible Technology Initiative requirements; direct questions to: ati@csus.edu.
July 29, 2011 Deadline to submit Captioning requests for audio visual materials (video/audio) to be used in Fall 2011 courses, to ensure captions are received in time for the first day of the semester; direct questions to: ati@csus.edu.
Aug 1, 2011 Personnel Transaction Forms (PTF's) for the following actions (Deans to Human Resources). x86326
  • Full-time temporary faculty appointments for Fall 2011 only or 2011-2012 academic year.
Aug 1, 2011 Course Reserve Book List for Fall 2011 semester (Faculty to Library, User Services Department). x86876
Aug 26, 2011 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on September 13, 2011 (Colleges to Academic Affairs). x85933
Sept 9, 2011 Fall 2011 Assigned and Reimbursed Time Request Forms (Colleges to Institutional Research). x87419
Sept 13, 2011 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted August 30, 2011. x85933
Sept 16, 2011 Fall 2011 Instructor Workload Report (Deans to Institutional Research). x87419
Sept 23, 2011 Deadline for Course and Program Proposals for inclusion on the web list to be reviewed on October 11, 2011 (Colleges to Academic Affairs). x85933
Sept 23, 2011 Last day for submission of Course Change Proposals for inclusion in the Spring 2012 Schedule of Classes on the web. x85933
Sept 30, 2011 Application deadline for Sabbatical Leaves that will be taken during 2012/13 academic year (Faculty to Human Resources). x86169
Oct 1, 2011 Deadline for faculty on Fall 2011 LWOP to indicate intention to return at beginning of Spring 2012 semester (Faculty to Department Chairs). x86169
Oct 3, 2011 Last day to submit a course for G.E. approval in time for inclusion in the 2012-2013 Schedule of Classes. x85344
Oct 10, 2011 to Nov 4, 2011 Annual CalPERS and CSU Open Enrollment for Health, Dental, Dependent Care Account/Health Care Reimbursement Account, Flex-Cash, Tax Advantage Premium Plan, and Metlaw Legal Plan (Faculty and Staff to Human Resources - Benefits Office for effective date: January 1, 2012). x86213
Oct 10, 2011 Call for Minor Capital Outlay Proposals 2013/2014 to Facilities Services. x86421
Oct 11, 2011 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted September 27, 2011. x85933
Oct 14, 2011 Wintersession 2012 and Spring 2012 textbook and supply requisitions due at the Hornet Bookstore. x86446
Oct 21, 2011 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on November 8, 2011 (Colleges to Academic Affairs). x85933
Nov 8, 2011 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted October 25, 2011 (Academic Affairs). x85933
Nov 18, 2011 Deadline to identify Spring 2012 instructional materials to facilitate timely access and meet Accessible Technology Initiative requirements; direct questions to: ati@csus.edu.
Nov 25, 2011 Deadline to submit Captioning requests for audio/visual materials (video/audio) to be used in Wintersession 2012 and Spring 2012 courses, to ensure captions are received in time for the first day of the semester; direct questions to: ati@csus.edu.
Nov 25, 2011 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on December 13, 2011 (Colleges to Academic Affairs). x58933
Dec 1, 2011 Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources). x86326
  • Spring 2012 FERP faculty (appointment and separation);
  • Spring 2012 Leaves without Pay (LWOP) (appointment and separation);
  • Spring 2012 Sabbatical and Difference-in-pay (appointment and separation)
Spring semester dates (1/18/12 - 5/23/12)
Dec 13, 2011 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted November 29, 2011. x85933
Dec 15, 2011 Deadline for annual Saclink password change (Service Desk). x87337
Jan 2, 2012 Course Reserve Book List for Spring 2012 semester (Faculty to Library, User Services Department). x86876
Jan 6, 2012 Last day to complete Fall 2012 and Spring 2013 schedule building process for review by Academic Affairs and Space Management. x86160
Jan 6, 2012 Faculty retention files 2011/2012 academic year due (Deans to Human Resources). x86169
Jan 27, 2012 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on February 14, 2012 (Colleges to Academic Affairs). x85933
Jan 27, 2012 Last day to submit Minor Capital Outlay Proposals for 2013/2014 to Facilities Services. x86421
Feb 3, 2012 Spring 2012 Assigned and Reimbursed Time Request Forms (Deans to Institutional Research). x87419
Feb 10, 2012 Spring 2012 Instructor Workload Report (Colleges to Institutional Research). x87419
Feb 10, 2012 Faculty retention letters are mailed from Human Resources. x86169
Feb 14, 2012 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted January 31, 2012. x85933
Feb 24, 2012 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on March 13, 2012 (Colleges to Academic Affairs). x85933
Feb 24, 2012 Deadline for submission of Course Change Proposals for inclusion in the Fall 2012 Schedule of Classes on the web (Colleges to Academic Affairs). x85933
Mar 1, 2012 Requests to participate in Faculty Early Retirement Program (FERP) or Pre-retirement Reduction in Time base Program (PRTB) beginning 2012/2013 academic year due (Faculty to Human Resources via Department Chairs and Deans effective August 22, 2012). x86326
Mar 2, 2012 Last day to submit hard copy requisitions for 2012/2013 renewal contracts as requested by Procurement (formal contracts only, not service order renewals). x87322
Mar 13, 2012 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted February 28, 2012. x85933
Mar 16, 2012 Summer 2012 and Fall 2012 textbook and supply requisitions due at the Hornet Bookstore. x86446
Mar 16, 2012 Faculty members elected to Professional Leave Committee, University ARTP Committee, General Education Course Review Subcommittee, and Research and Creative Activities Subcommittee. x86593
Mar 23, 2012 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on April 10, 2012 (Colleges to Academic Affairs). x85933
Mar 28, 2012 Annual evaluations period begins for permanent and temporary staff. x85579
Mar 30, 2012 Conflict of Interest Statements due to Human Resources. x86078
Mar 30, 2012 Last day to submit Work Order Requests for current fiscal year to Facilities Services. x86421
Apr 1, 2012 Deadline for faculty on LWOP for either 2011/12 academic year or Spring 2012 to indicate intention to return at beginning of Fall 2012 semester (Faculty to Department Chairs). x86169
Apr 6, 2012 Faculty tenure and promotion files due (Deans to Human Resources). x86169
Apr 6, 2012 Last day to submit, through CFS, requisitions for any purchase or service over $50,000 for the 2011/2012 fiscal year. x87322
Apr 10, 2012 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted March 27, 2012. x85933
Apr 13, 2012 Last day to submit online requisitions for purchase or services of Electronic & Information Technology (E&IT) requests over $2,500 or high impact items identified in the E&IT policy established on 11/15/11 for the 2011/2012 fiscal year. For a list of high impact items visit the Accessible E&IT Procurement Web site atwww.csus.edu/accessibility/procure.html. x87322
Apr 20, 2012 Final deadline for Course and Program Change Proposals for inclusion on the web list this fiscal year to be reviewed on May 8, 2012 (Colleges to Academic Affairs). (Course and Program Change Proposals received after this date will be posted on first list of 2012/2013 academic year.) x85933
May 8, 2012 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted April 24, 2012. x85933
May 11, 2012 Last day to submit telephone service and network service requests to Information Resources & Technology (IR&T) on the Telecommunications Service order form for current fiscal year. x87722
May 18, 2012 Faculty tenure and promotion letters are mailed from Human Resources. x86169
May 18, 2012 Last day to submit orders through the Stockless Office Supply program for 2011/2012 fiscal year. Orders after this deadline will be billed in the 2012/2013 fiscal year. x87322
May 20, 2012 Last day for procurement credit card charges to apply to the 2011/2012 fiscal year. Credit card charges not posted on the statement and for the month of June will be billed in the 2012/2013 fiscal year. x87322
May 31, 2012 Jobs submitted to Reprographics must be completed by this date to be billed to fiscal year 2011/2012. All jobs completed after this date will be billed to next fiscal year 2012/2013. x86198
May 31, 2012 Last day to incur 2011/2012 charges for photocopy, postage, and OneCard (credit copy accounts only). x87344, x86783 for postage
June 1, 2012 Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources) x86326
  • Sabbaticals and Difference-in-pay for Fall 2012 and 2012/2013 academic year (appointment and separation);
  • Fall 2012 FERP faculty (appointment and separation);
  • New and reappointed Department Chairs;
  • Fall 2012 or 2012-13 Leaves without pay (LWOP) (appointment and separation);
  • Faculty promotions effective Fall 2012
Academic year dates for 2012-2013: Dates to be determined
June 1, 2012 Last day to submit 2011/2012 Personnel Transaction Forms (PTFs) to Human Resources for staff reappointments ending June 30, 2012. x86326
June 1, 2012 Last day to submit Direct Payment Requests to Accounts Payable to ensure payment in 2011/2012. x85857
June 4, 2012 Last day for ProCard Statement (4/21-5/20) reconciliations and on-line adjustments.
June 4, 2012 Last day for ProCard Statement (4/21-5/20) with receipts to Procurement Office.
June 8, 2012 Last day to submit all travel requisitions to encumber funds in 2011/2012 for trips (with or without advances) ending on or before August 31, 2012. Reminder - travel ending by June 30, 2012 must be encumbered by this date as well. x87810
June 8, 2012 Last day to submit through CFS requisitions for all purchase orders and service orders up to $50,000.00 for the 2011/2012 fiscal year (including requests for payment in Advance-PIA). x87322
June 13, 2012 Last day to submit requests for invoices to the Student Financial Services Center for services through May.
June 15, 2012 Last day to submit Petty Cash reimbursement to the Student Financial Services Center by 4:00pm.
June 22, 2012 By 12:00pm to submit invoices, Travel Expense Claims or other items requiring payment by June 30, 2012 to the Accounts Payable office. Items received after this date/time must be submitted by July 6, 2012 for audit purposes and will be processed for payment in July 2012. Direct Pay Requests (6/1/12) and Travel Advance payments (6/8/12) are on previous due dates for fiscal year 2011/2012. x85857
June 26, 2012 Final A/P check run for 11/12 fiscal year from final items keyed on June 25, 2012. There will be no entries made into CFS Accounts Payable on this date. x85857
June 29, 2012 Annual evaluations for permanent and temporary staff due in Human Resources. x85579
July 2, 2012 Deadline for submission of 2011-2012 Departmental Assessment Report to the Office of the Vice President for Academic Affairs. x85933
July 2, 2012 First day to submit requisitions through CFS for purchase, service, and travel orders for the 2012-2013 fiscal year. x87322
July 2, 2012 Deadline to identify Fall 2012 instructional materials to facilitate timely access and meet Accessible Technology Initiative requirements; direct questions to: ati@csus.edu.
July 27, 2012 Deadline to submit Captioning requests for audio visual materials (video/audio) to be used in Fall 2012 courses, to ensure captions are received in time for the first day of the semester; direct questions to: ati@csus.edu.
Aug 1, 2012 Course Reserve Book List for Fall 2012 semester (Faculty to Library, User Services Department). x86876
Aug 1, 2012 Personnel Transaction Forms (PTF's) for the following actions (Deans to Human Resources). x86326
  • Full-time temporary faculty appointments for Fall 2012 only or 2012-13 academic year.
Aug 24, 2012 Deadline for submission of Course Change Proposals for inclusion on the web list to be reviewed on September 11, 2012 (Colleges to Academic Affairs). x85933
Sept 11, 2012 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted August 28, 2012. x85933