Master Calendar of Deadlines - 2015 to 2016

Date Due

Deadline

July 1, 2015

Call for Minor Capital Outlay Proposals 2015-2016 to Facilities Management. x86421

July 2, 2015

First day to submit requisitions through CFS for purchase, service, and travel orders for the 2015-2016 fiscal year. x87322

August 1, 2015

Deadline for submission of 2015-2016 Departmental Assessment Report to the Office of the Vice President for Academic Affairs. x85933

August 3, 2015

Personnel Transaction Forms (PTF's) for the following actions (Deans to Human Resources). x86326

  • Full-time temporary faculty appointments for Fall 2015 only or 2015-2016 academic year.
August 21, 2015

Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on September 9, 2015 (Colleges to Academic Affairs). x85933

2 Weeks Prior to Registration Summer 2015 and Fall 2015 textbook and supply requisitions due at the Hornet Bookstore. x86446
2 Weeks Prior to Use Course Reserve Book List for Fall 2015 semester (Faculty to Library, User Services Department). x86708
September 8, 2015 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted August 25, 2015. x85933
September 11, 2015 Fall 2015 Assigned and Reimbursed Time Request Forms (Colleges to Institutional Research). X87419
Sept. 14-Oct. 9, 2015 Annual CalPERS and CSU Open Enrollment for Health, Dental, Dependent Care Account/Health Care Reimbursement Account, Flex-Cash, Tax Advantage Premium Plan, and Metlaw Legal Plan (Faculty and Staff to Office of Human Resources - Benefits Office for effective date: January 1, 2016). x86213
September 18, 2015 Fall 2015 Instructor Workload Report (Deans to Institutional Research). x87419
September 25, 2015 Deadline for Course and Program Proposals for inclusion on the web list to be reviewed on October 13, 2015 (Colleges to Academic Affairs). x85933
September 25, 2015 Last day for submission of Course Change Proposals for inclusion in the Spring 2016 Schedule of Classes on the web. x85933
September 25, 2015 Application deadline for Sabbatical Leaves that will be taken during 2016-2017 academic year (Faculty to Human Resources). x86169
October 1, 2015 Deadline for faculty on Fall 2015 LWOP to indicate intention to return at beginning of Spring 2016 semester (Faculty to Department Chairs). x86169
October 13, 2015 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted September 29, 2015. x85933
October 23, 2015 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on November 10, 2015 (Colleges to Academic Affairs). x85933
October 31, 2015 Last day to submit Minor Capital Outlay Proposals for 2015-2016 to Facilities Managment. x86421
November 2, 2015 Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Wintersession 2015, to ensure captions are received in time for the first day of the semester. To set up a captioning account, visit the Captioning Self-Service website and; direct questions to: ati@csus.edu.
November 10, 2015 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted October 27, 2015 (Academic Affairs). x85933
November 13, 2015 Winter Intersession 2015 and Spring 2016 textbook and supply requisitions due at the Hornet Bookstore. Textbook information can be submitted to textbooks@fndmail.csus.edu, by calling 278-6445, or check the Hornet Bookstore website for more information @ www.hornetbookstore.com
November 20, 2015 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on December 8, 2015 (Colleges to Academic Affairs). x58933
November 30, 2015 Deadline to identify Spring 2016 instructional materials to facilitate timely access for students who need alternative formats and meet Accessible Technology Initiative requirements; direct questions to: ati@csus.edu.
November 30, 2015 Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Spring 2016, to ensure captions are received in time for the first day of the semester. To set up a captioning account, visit the Captioning Self-Service website and; direct questions to: ati@csus.edu.
December 1, 2015

Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources). x86326

  • Spring 2016 FERP faculty (appointment and separation);
  • Spring 2016 Leaves without Pay (LWOP) (appointment and separation);
  • Spring 2016 Sabbatical and Difference-in-pay (appointment and separation)
December 8, 2015 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted November 24, 2015. x85933
December 18, 2015 Last day to complete Fall 2015 and Spring 2016 schedule building process for review by Academic Affairs and Space Management. x86160
  Spring semester due dates (1/25/2016 - 5/20/2016)
2 Weeks Prior to Use Course Reserve Book List for Spring 2016 semester (Faculty to Library, User Services Department). x86708
January 8, 2016 Faculty retention files 2015-2016 academic year due (Deans to Academic Affairs). x86169
January 22, 2016 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on February 9, 2016 (Colleges to Academic Affairs). x85933
February 5, 2016 Spring 2016 Assigned and Reimbursed Time Request Forms (Deans to Institutional Research). x87419
February 9, 2016 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted January 26, 2016. x85933
February 12, 2016 Spring 2016 Instructor Workload Report (Colleges to Institutional Research). x87419
February 12, 2016 Faculty retention letters are mailed from Academic Affairs. x86331
February 19, 2016 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on March 08, 2016 (Colleges to Academic Affairs). x85933
February 19, 2016 Deadline for submission of Course Change Proposals for inclusion in the Fall 2016 Schedule of Classes on the web (Colleges to Academic Affairs). x85933
March 1, 2016 Requests to participate in Faculty Early Retirement Program (FERP) or Pre-retirement Reduction in Time base Program (PRTB) beginning 2016-2017 academic year due (Faculty to Human Resources via Department Chairs and Deans effective Fall 2016). x86326
March 1, 2016 Last day to submit hard copy requisitions for 2016-2017 renewal contracts as requested by Procurement (formal contracts only, not service order renewals). x87322
March 8, 2016 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted February 23, 2016. x85933
March 11, 2016 Campus Departments to verify validity of outstanding encumbrances (purchase orders) by reviewing the Enc (PO) column totals and details in the SacVault (Cognos) Budgeted Funds and Trust Funds reports. Work with Procurement to close any POs that are no longer valid.  Note: This is an ongoing task all year, but critical at year end.
March 25, 2016 Annual evaluations period begins for permanent and temporary staff. x85579
March 25, 2016 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on April 12, 2016 (Colleges to Academic Affairs). x85933
March 25, 2016 Last day to submit Work Order Requests for current fiscal year to Facilities Management. x86421
March 31, 2016 Last day to submit organization changes that affect the Department Code(s) for implementaion in the new fiscal year (with effective date of July 1st).
First Day of Fall 2016 Registration  Deadline to identify Fall 2016 instructional materials to facilitate timely access and meet Accessible Techonology Initiative requirement; direct questions to: ati@csus.edu
First Day of Fall 2016 Registration  Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Fall 2016, to ensure captions are received in time for the first day of the semester. To set up a captioning account, visit the Captioning Self-Service website and; direct questions to: ati@csus.edu.
April 1, 2016 Conflict of Interest Statements due to Human Resources. x86169
April 1, 2016 Deadline for faculty on LWOP for either 2015-2016 academic year or Spring 2016 to indicate intention to return at beginning of Fall 2016 semester (Faculty to Department Chairs). X86169
April 1, 2016 Faculty tenure and promotion files due (Deans to Academic Affairs for Human Resources). x86169
April 1, 2016 Last day to submit, through CFS, requisitions for any purchase or service over $50,000 for the 2015-2016 fiscal year. x87322
2 Weeks Prior to Registration  Summer 2016 and Fall 2016 textbook and supply requisitions due at the Hornet Bookstore. Textbook information can be submitted to textbooks@fndmail.csus.edu, by calling 278-6445, or check the Hornet Bookstore website for more information at www.hornetbookstore.com
April 12, 2016 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted March 29, 2016. x85933
April 22, 2016 Final deadline for Course and Program change proposals for inclusion on the web list this fiscal year to be reviewed on May 10, 2016 (Colleges to Academic Affairs). (Course and Program Change Proposals received after this date will be posted on the first list of 2016-2017 academic year.) x85933
May 10, 2016 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted April 26, 2016. x85933
May 13, 2016 Last day to submit orders through the Stockless Office Supply program for 2015-2016 fiscal year. Orders after this deadline will be billed in the 2016-2017 fiscal year. x87322
May 20, 2016 Last day for procurement credit card charges to be applied to the 2015-2016 fiscal year. Credit card charges not posted on May's statement and for the month of June will be billed in the 2016-2017 fiscal year.
May 20, 2016 Faculty tenure and promotion letters are mailed from Academic Affairs. x86331
May 20, 2016 Last day to submit approved Release Time Requests to Budget Office for credit in 2015-2016 fiscal year.
May 27, 2016 Last day to submit Direct Payment Requests to Accounts Payable to ensure payment in 2015-2016. 
May 31, 2016 Jobs submitted to Reprographics must be completed by this date to be billed to fiscal year 2015-2016.  All jobs completed after this date will be billed to next fiscal year 2016-2017. x86198
May 31, 2016 Last day to incur 2015-2016 charges for photocopy, postage, and OneCard x87878 (credit copy accounts only).  x86783 for postage
May 31, 2016 FINAL Chargebacks billed in 2015-2016 fiscal year due to IR&T from Service Providers for charges through May 2016 (please note - June 2016 will be billed in 2016-2017 fiscal year).
June 1, 2016 Last day to submit 2015-2016 Personnel Transaction Forms (PTFs) to Human Resources for staff reappointments ending June 30, 2016. x86326
June 1, 2016

Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources) x86326

  • Sabbaticals and Difference-in-pay for Fall 2016 and 2016-2017 academic year (appointment and separation);
  • Fall 2016 FERP faculty (appointment and separation);
  • New and reappointed Department Chairs;
  • Fall 2016 or 2016-2017 Leaves without pay (LWOP) (appointment and separation);
  • Faculty promotions effective Fall 2016
June 3, 2016 Last day to submit through CFS requisitions for all purchase orders and service orders up to $50,000.00 for the 2015-2016 fiscal year (including requests for payment in Advance-PIA). x87322
June 7, 2016 Last day to submit 5/01 - 5/19 Federal Work Study (FWS) attendance reports. Submit by 3:00 pm.
June 7, 2016 Last day for ProCard Statement (4/23-5/22) reconciliations and on-line adjustments. Send receipts to Procurement Office.   Reconcile by 4:00 pm.
June 7, 2016 Last Day to submit 5/01 - 5/31 student assistant reports. Submit by 3:00 pm.
June 9, 2016 Last day for ProCard Statement (4/23-5/22) with receipts to Procurement Office.  Submit by 4:00 pm
June 10, 2016 Last day to submit request for Cash Posting Order (CPO) reimbursement to Accounting Services for reimbursement from Chancellor's Office. (e.g. travel reimbursements)
June 10, 2016 Last day to submit requests for invoices to the Student Financial Services Center for 2015-2016.
June 10, 2016 Last day to submit Petty Cash reimbursement to the Student Financial Services Center by 4:00 pm.
June 10, 2016 Last day to submit manual payroll adjustments/corrections for payroll occurring through May 31, 2016 to the Budget Office.
June 17, 2016 Last day for Program Center Contacts to submit budget transfers.
June 17, 2016 Last day to submit invoices, Travel Expense Claims, or other items requiring payment by June 30, 2016 to the Accounts Payable office. After this date, all invoices must still be submitted as soon as possible for audit purposes. Direct Pay Requests (5/27/16) and Travel Advance payments (6/3/15) had previous due dates for this 2015-2016 fiscal year.
June 19, 2016 Docked time/pay due to Payroll Office.
 June 20, 2016 Last date to submit expenditure transfers for processing in 2015/2016 fiscal year.
June 21, 2016 Last day to submit reimbursement requests through the Assistive Equipment/Auxiliary Assistance for Employees with Disabilities Program for 2015-2016 fiscal year to the Office of Equal Opportunity.  Requests after this deadline will be reimbursed in the 2016-2017 fiscal year. x85770
 June 29, 2016 Final A/P checks printed for 2015-2016 fiscal year. No new entries into Accounts Payable on this date. 
 June 30, 2016 Annual evaluations for permanent and temporary staff due in Human Resources. x85579
June 30, 2016 All Cashiering Locations will close at 3:00 pm for fiscal year end processing.