Master Calendar of Deadlines - 2016 to 2017

Date Due Deadline
  Fall semester due dates (8/29/2016-12/16/2016)
July 1, 2016 Call for Minor Capital Outlay Proposals 2016-2017 to Facilities Management. x86421
July 5, 2016 First day to submit requisitions through CFS for purchase, service, and travel orders for the 2016-2017 fiscal year. x87322
August 1, 2016 Deadline for submission of 2016-2017 Departmental Assessment Report to the Office of the Vice President for Academic Affairs. x85933
August 3, 2016 Personnel Transaction Forms (PTF's) for the following actions (Deans to Human Resources). x86326
  •  Full-time temporary faculty appointments for Fall 2016 only or 2016-2017 academic year.
August 21, 2016 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on September 13, 2016 (Colleges to Academic Affairs). x85344
2 Weeks Prior to Registration Summer 2016 and Fall 2016 textbook and supply requisitions due at the Hornet Bookstore. x86445
2 Weeks Prior to Use Course Reserve Book List for Fall 2016 semester (Faculty to Library, User Services Department). x86708
September 9, 2016 Fall 2016 Assigned and Reimbursed Time Request Forms (Colleges to Institutional Research). X87419
September 12, to October 7, 2016 Annual CalPERS and CSU Open Enrollment for Health, Dental, Dependent Care Account/Health Care Reimbursement Account, Flex-Cash, Tax Advantage Premium Plan, and Metlaw Legal Plan (Faculty and Staff to Office of Human Resources - Benefits Office for effective date: January 1, 2016). x86213
September 13, 2016 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted August 30, 2016. x85344
September 16, 2016 Fall 2016 Instructor Workload Report (Deans to Institutional Research). x87419
September 23, 2016 Deadline for Course and Program Proposals for inclusion on the web list to be reviewed on October 11, 2016 (Colleges to Academic Affairs). x85344
September 30, 2016 Application deadline for Sabbatical Leaves that will be taken during 2017-2018 academic year (Faculty to Human Resources). x86169
October 1, 2016 Deadline for faculty on Fall 2016 LWOP to indicate intention to return at beginning of Spring 2017 semester (Faculty to Department Chairs). x86169
October 11, 2016 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted September 27, 2016. x85344
October 21, 2016 Last day for submission of Course Change Proposals for inclusion in the Spring 2017 Schedule of Classes on the web. x85933
October 21, 2016 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on November 8, 2016 (Colleges to Academic Affairs). X85344
October 31, 2016 Last day to submit Minor Capital Outlay Proposals for 2017-2018 to Facilities Managment. x86421
First Day of Winter Intersession 2016 Registration Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Wintersession 2016, to ensure captions are received in time for the first day of the semester. To set up a captioning account, visit the Captioning Self-Service website and; direct questions to: ati@csus.edu.
November 8, 2016 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted October 25, 2016 (Academic Affairs). x85344
2 Weeks Prior to Registration Winter Intersession 2016 and Spring 2017 textbook and supply requisitions due at the Hornet Bookstore. Textbook information can be submitted to textbooks@fndmail.csus.edu, by calling 278-6445, or check the Hornet Bookstore website for more information @ www.hornetbookstore.com
November 23, 2016 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on December 13, 2016 (Colleges to Academic Affairs). x85344
First Day of Spring 2017 Registration Deadline to identify Spring 2017 instructional materials to facilitate timely access for students who need alternative formats and meet Accessible Technology Initiative requirements; direct questions to: ati@csus.edu.
First Day of Spring 2017 Registration Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Spring 2017, to ensure captions are received in time for the first day of the semester. To set up a captioning account, visit the Captioning Self-Service website and; direct questions to: ati@csus.edu.
December 1, 2016 Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources). x86326
  • Spring 2017 FERP faculty (appointment and separation);
  • Spring 2017 Leaves without Pay (LWOP) (appointment and separation);
  • Spring 2017 Sabbatical and Difference-in-pay (appointment and separation)
December 13, 2016 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted November 29, 2016. x85344
December 16, 2016 Last day to complete Fall 2017 and Spring 2018 schedule building process for review by Academic Affairs and Space Management.
  Spring semester due dates (1/18/2017 - 5/19/2017)
2 Weeks Prior to Use Course Reserve Book List for Spring 2017 semester (Faculty to Library, User Services Department). x86708
January 6, 2017 Faculty retention files 2016-2017 academic year due (Deans to Academic Affairs). x86169
January 27, 2017 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on February 14, 2017 (Colleges to Academic Affairs). x85344
February 3, 2017 Spring 2017 Assigned and Reimbursed Time Request Forms (Deans to Institutional Research). x87419
February 10, 2017 Spring 2017 Instructor Workload Report (Colleges to Institutional Research). x87419
February 10, 2017 Faculty retention letters are mailed from Academic Affairs. x86331
February 14, 2017 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted January 31, 2017. x85344
February 24, 2017 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on March 14, 2017 (Colleges to Academic Affairs). X85344
March 1, 2017 Requests to participate in Faculty Early Retirement Program (FERP) or Pre-retirement Reduction in Time base Program (PRTB) beginning 2017-2018 academic year due (Faculty to Human Resources via Department Chairs and Deans effective Fall 2017). x86326
March 1, 2017 Last day to submit hard copy requisitions for 2017-2018 renewal contracts as requested by Procurement (formal contracts only, not service order renewals). x87322
March 10, 2017 Campus Departments to verify validity of outstanding encumbrances (purchase orders) by reviewing the Enc (PO) column totals and details in the SacVault (Cognos) Budgeted Funds and Trust Funds reports. Work with Procurement to close any POs that are no longer valid.  Note: This is an ongoing task all year, but critical at year end.
March 14, 2017 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted February 28, 2017. x85344
March 24, 2017 Annual evaluations period begins for permanent and temporary staff. x85579
March 24, 2017 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on April 11, 2017 (Colleges to Academic Affairs). X85344
March 24, 2017 Deadline for submission of Course Change Proposals for inclusion in the Fall 2017 Schedule of Classes on the web (Colleges to Academic Affairs). X85344
March 24, 2017 Last day to submit Work Order Requests for current fiscal year to Facilities Management. x86421
March 31, 2017 Last day to submit organization changes that affect the Department Code(s) for implementaion in the new fiscal year (with effective date of July 1st).
 March 31. 2017 Last day to submit, through CFS, requisitions for any purchase or service over $50,000 for the 2016-2017 fiscal year. x87322
First Day of Fall 2017 Registration  Deadline to identify Fall 2017 instructional materials to facilitate timely access and meet Accessible Techonology Initiative requirement; direct questions to: ati@csus.edu
First Day of Fall 2017 Registration  Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Fall 2017. To set up a captioning requests visit the Captioning Self-Service website (http://www.csus.edu/irt/training) and; direct questions to: ati@csus.edu.
April 1, 2017 Deadline for faculty on LWOP for either 2016-2017 academic year or Spring 2017 to indicate intention to return at beginning of Fall 2017 semester (Faculty to Department Chairs). X86169
April 3, 2017 Conflict of Interest Statements due to Human Resources. x86169
April 7, 2017 Faculty tenure and promotion files due (Deans to Academic Affairs for Human Resources). x86169
2 Weeks Prior to Registration  Summer 2017 and Fall 2017 textbook and supply requisitions due at the Hornet Bookstore. Textbook information can be submitted to sabrinap@csus.edu, by calling 278-6445, or check the Hornet Bookstore website for more information at www.hornetbookstore.com
April 11, 2017 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted March 28, 2017. x85344
April 21, 2017 Final deadline for Course and Program change proposals for inclusion on the web list this fiscal year to be reviewed on May 09, 2017 (Colleges to Academic Affairs). (Course and Program Change Proposals received after this date will be posted on the first list of 2017-2018 academic year.) x85344
May 9, 2017 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted April 25, 2017. x85344
May 12, 2017 Last day to submit orders through the Stockless Office Supply program for 2016-2017 fiscal year. Orders after this deadline will be billed in the  2016-2017 fiscal year. x87322
May 19, 2017 Last day for procurement credit card charges to be applied to the 2016-2017 fiscal year. Credit card charges not posted on May's statement and for the month of June will be billed in the 2017-2018 fiscal year.
May 19, 2017 Faculty tenure and promotion letters are mailed from Academic Affairs. x86331
May 19, 2017 Last day to submit approved Release Time Requests to Budget Office for credit in 2016-2017 fiscal year.
May 26, 2017 Last day to submit Direct Payment Requests to Accounts Payable to ensure payment in 2016-2017.
May 31, 2017 Jobs submitted to Reprographics must be completed by this date to be billed to fiscal year 2016-2017.  All jobs completed after this date will be billed to next fiscal year 2017-2018. x86198
May 31, 2017 Last day to incur 2016-2017 charges for photocopy, postage, and OneCard x87878 (credit copy accounts only).  x86783 for postage
May 31, 2017 FINAL Chargebacks billed in 2016-2017 fiscal year due to IR&T from Service Providers for charges through May 2017 (please note - June 2017 will be billed in 2017-2018 fiscal year).
June 1, 2017 Last day to submit 2016-2017 Personnel Transaction Forms (PTFs) to Human Resources for staff reappointments ending June 30, 2017. x86326
June 1, 2017 Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources) x86326
  • Sabbaticals and Difference-in-pay for Fall 2017 and 2017-2018 academic year (appointment and separation);
  • Fall 2017 FERP faculty (appointment and separation);
  • New and reappointed Department Chairs;
  • Fall 2017 or 2017-2018 Leaves without pay (LWOP) (appointment and separation);
  • Faculty promotions effective Fall 2017
June 2, 2017 Last day to submit through CFS requisitions for all purchase orders and service orders up to $50,000.00 for the 2016-2017 fiscal year (including requests for payment in Advance-PIA). x87322
June 2, 2017 Last day to enter and approve all travel requisitions in CFS to encumber funds in 2016-2017 for trips (with or without advances) ending on or before August 31, 2017.  Reminder - travel ending by June 30, 2017 must be encumbered by this date.  Submit by 4:00 pm.
June 6, 2017 Last day to submit 5/01 - 5/19 Federal Work Study (FWS) attendance reports. Submit by 3:00 pm.
June 6, 2017 Last Day to submit 5/01 - 5/31 student assistant reports. Submit by 3:00 pm.
June 7, 2017 Last day for ProCard Statement (4/21-5/22) reconciliations and on-line adjustments. Send receipts to Procurement Office.   Reconcile by 4:00 pm.
June 9, 2017 Last day, by 4:00 pm for ProCard Statement (4/21-5/22) with receipts to Procurement Office.
June 9, 2017 Last day to submit manual payroll adjustments/corrections for payroll occurring through May 31, 2017 to the Budget Office.
June 9, 2017 Last day to submit requests for invoices to the Bursar's Office for 2016-2017.
June 9, 2017 Last day to submit request for Cash Posting Order (CPO) reimbursement to Accounting Services for reimbursement from Chancellor's Office. (e.g. travel reimbursements)
June 9, 2017 Last day to submit Petty Cash reimbursement to the Bursar's Office by 4:00 pm.
June 16, 2017 Last day to submit invoices, Travel Expense Claims, or other items requiring payment by June 30, 2017 to the Accounts Payable office. After this date, all invoices must still be submitted as soon as possible for audit purposes. Direct Pay Requests (5/26/17) and Travel Advance payments (6/2/17) had previous due dates for this 2016-2017 fiscal year.
June 16, 2017 Last day for Program Center Contacts to submit budget transfers.
June 19, 2017 Last date to submit expenditure transfers for processing in 2016/2017 fiscal year.
 June 21, 2017 Docked time/pay due to Payroll Office.
June 21, 2017 Last day to submit reimbursement requests through the Assistive Equipment/Auxiliary Assistance for Employees with Disabilities Program for 2016-2017 fiscal year to the Office of Equal Opportunity.  Requests after this deadline will be reimbursed in the 2017-2018 fiscal year. x85770
 June 29, 2017 Final A/P checks printed for 2016-2017 fiscal year. No new entries into Accounts Payable on this date. 
 June 30, 2017 Annual evaluations for permanent and temporary staff due in Human Resources. x85579
June 30, 2017 All Cashiering Locations will close at 3:00 pm for fiscal year end processing.