Master Calendar of Deadlines - 2017 to 2018

Date Due Deadline
  Fall semester due dates (8/28/2017-12/8/2017)
July 3, 2017 Call for Minor Capital Outlay Proposals 2017-2018 to Facilities Management. x86421
July 3, 2017 First day to submit requisitions through CFS for purchase, service, and travel orders for the 2017-2018 fiscal year. x87322
TBD Deadline for submission of 2017-2018 Departmental Assessment Report to the Office of the Vice President for Academic Affairs. x85933
TBD Personnel Transaction Forms (PTF's) for the following actions (Deans to Human Resources). x86326
  •  Full-time temporary faculty appointments for Fall 2017 only or 2017-2018 academic year.
September 1, 2017 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on September 12, 2017 (Colleges to Academic Affairs). x86160
2 Weeks Prior to Registration Summer 2017 and Fall 2017 textbook and supply requisitions due at the Hornet Bookstore. x86445
2 Weeks Prior to Use Course Reserve Book List for Fall 2017 semester (Faculty to Library, User Services Department). x86708
TBD Fall 2017 Assigned and Reimbursed Time Request Forms (Colleges to Institutional Research). X87419
Mid-September to Mid-October 2017 Annual CalPERS and CSU Open Enrollment for Health, Dental, Dependent Care Account/Health Care Reimbursement Account, Flex-Cash, Tax Advantage Premium Plan, and Metlaw Legal Plan (Faculty and Staff to Office of Human Resources - Benefits Office for effective date: January 1, 2017). x86213
September 12, 2017 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted September 1, 2017. x86160
TBD Fall 2017 Instructor Workload Report (Deans to Institutional Research). x87419
September 22, 2017 Deadline for Course and Program Proposals for inclusion on the web list to be reviewed on October 10, 2017 (Colleges to Academic Affairs). x86160
TBD Application deadline for Sabbatical Leaves that will be taken during 2018-2019 academic year (Faculty to Human Resources). x86169
TBD Deadline for faculty on Fall 2017 LWOP to indicate intention to return at beginning of Spring 2018 semester (Faculty to Department Chairs). x86169
October 10, 2017 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted September 22, 2017. x86160
October 27, 2017 Last day for submission of Course Change Proposals for inclusion in the Spring 2018 Schedule of Classes on the web/CMS entry (all approval signatures must be present). x86160
October 27, 2017 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on November 14, 2017 (Colleges to Academic Affairs). X86160
TBD Last day to submit Minor Capital Outlay Proposals for 2018-2019 to Facilities Managment. x86421
First Day of Winter Intersession 2017 Registration Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Wintersession 2017, to ensure captions are received in time for the first day of the semester. To set up a captioning account, visit the Captioning Self-Service website and; direct questions to: ati@csus.edu.
November 14, 2017 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted October 27, 2017 (Academic Affairs). x86160
2 Weeks Prior to Registration Winter Intersession 2017 and Spring 2018 textbook and supply requisitions due at the Hornet Bookstore. Textbook information can be submitted to textbooks@fndmail.csus.edu, by calling 278-6445, or check the Hornet Bookstore website for more information @ www.hornetbookstore.com
First Day of Spring 2017 Registration Deadline to identify Spring 2017 instructional materials to facilitate timely access for students who need alternative formats and meet Accessible Technology Initiative requirements; direct questions to: ati@csus.edu.
First Day of Spring 2017 Registration Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Spring 2017, to ensure captions are received in time for the first day of the semester. To set up a captioning account, visit the Captioning Self-Service website and; direct questions to: ati@csus.edu.
December 1, 2017 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on December 12, 2017 (Colleges to Academic Affairs). x86160
TBD Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources). x86326
  • Spring 2018 FERP faculty (appointment and separation);
  • Spring 2018 Leaves without Pay (LWOP) (appointment and separation);
  • Spring 2018 Sabbatical and Difference-in-pay (appointment and separation)
December 12, 2017 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted December 1, 2017. x86160
TBD Last day to complete Fall 2018 and Spring 2019 schedule building process for review by Academic Affairs and Space Management.
  Spring semester due dates (1/22/2018 - 5/18/2018)
2 Weeks Prior to Use Course Reserve Book List for Spring 2018 semester (Faculty to Library, User Services Department). x86708
Janurary 4, 2018 Deadline for submission of approved Program and Course Change Proposals for inclusion in the 2018-2019 catalog (Subcommittees to Academic Affairs). x86160
January 4, 2018 Deadline for submission of Course Change Proposals for inclusion in the Fall 2018 Schedule of Classes on the web/CMS entry (Colleges to Academic Affairs). X86160
TBD Faculty retention files 2017-2018 academic year due (Deans to Academic Affairs). x86169
January 26, 2018 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on February 13, 2018 (Colleges to Academic Affairs). x86160
TBD Spring 2018 Assigned and Reimbursed Time Request Forms (Deans to Institutional Research). x87419
TBD Spring 2018 Instructor Workload Report (Colleges to Institutional Research). x87419
TBD Faculty retention letters are mailed from Academic Affairs. x86331
February 13, 2018 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted January 26, 2018. x86160
February 23, 2018 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on March 13, 2018 (Colleges to Academic Affairs). X86160
TBD Requests to participate in Faculty Early Retirement Program (FERP) or Pre-retirement Reduction in Time base Program (PRTB) beginning 2018-2019 academic year due (Faculty to Human Resources via Department Chairs and Deans effective Fall 2017). x86326
March 1, 2018 Last day to submit hard copy requisitions for 2018-2019 renewal contracts as requested by Procurement (formal contracts only, not service order renewals). x87322
March 9, 2018 Campus Departments to verify validity of outstanding encumbrances (purchase orders) by reviewing the Enc (PO) column totals and details in the SacVault (Cognos) Budgeted Funds and Trust Funds reports. Work with Procurement to close any POs that are no longer valid.  Note: This is an ongoing task all year, but critical at year end.
March 13, 2018 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted February 23, 2018. x86160
TBD Annual evaluations period begins for permanent and temporary staff. x85579
March 23, 2018 Deadline for Course and Program Change Proposals for inclusion on the web list to be reviewed on April 10, 2017 (Colleges to Academic Affairs). X86160
TBD Last day to submit Work Order Requests for current fiscal year to Facilities Management. x86421
March 30, 2018 Last day to submit organization changes that affect the Department Code(s) for implementaion in the new fiscal year (with effective date of July 1st).
March 30, 2018 Last day to submit, through CFS, requisitions for any purchase or service over $50,000 for the 2017-2018 fiscal year. x87322
First Day of Fall 2018 Registration  Deadline to identify Fall 2018 instructional materials to facilitate timely access and meet Accessible Techonology Initiative requirement; direct questions to: ati@csus.edu
First Day of Fall 2018 Registration  Target date to request Captioning Self-Service to obtain captioning for videos/multimedia to be used Fall 2018. To set up a captioning requests visit the Captioning Self-Service website (http://www.csus.edu/irt/training) and; direct questions to: ati@csus.edu.
TBD Deadline for faculty on LWOP for either 2017-2018 academic year or Spring 2018 to indicate intention to return at beginning of Fall 2018 semester (Faculty to Department Chairs). X86169
TBD Conflict of Interest Statements due to Human Resources. x86169
April 7, 2018 Faculty tenure and promotion files due (Deans to Academic Affairs for Human Resources). x86169
2 Weeks Prior to Registration  Summer 2018 and Fall 2018 textbook and supply requisitions due at the Hornet Bookstore. Textbook information can be submitted to sabrinap@csus.edu, by calling 278-6445, or check the Hornet Bookstore website for more information at www.hornetbookstore.com
April 10, 2018 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on web list posted March 23, 2018. x86160
April 20, 2018 Final deadline for Course and Program change proposals for inclusion on the web list this fiscal year to be reviewed on May 8, 2018 (Colleges to Academic Affairs). (Course and Program Change Proposals received after this date will be posted on the first list of 2018-2019 academic year.) x86160
May 8, 2018 Noon deadline for objections to Course or Program Change Proposals including CCE offerings on the web list posted April 20, 2018. x86160
May 11, 2018 Last day to submit orders through the Stockless Office Supply program for 2017-2018 fiscal year. Orders after this deadline will be billed in the 2018-2019 fiscal year. x87322
May 18, 2018 Last day for procurement credit card charges to be applied to the 2017-2018 fiscal year. Credit card charges not posted on May's statement and for the month of June will be billed in the 2018-2019 fiscal year.
May 18, 2018 Last day to submit approved Release Time Requests to Budget Office for credit in 2017-2018 fiscal year.
May 19, 2018 Faculty tenure and promotion letters are mailed from Academic Affairs. x86331
May 25, 2018 Last day to submit Direct Payment Requests to Accounts Payable to ensure payment in 2017-2018.
TBD Jobs submitted to Reprographics must be completed by this date to be billed to fiscal year 2017-2018.  All jobs completed after this date will be billed to next fiscal year 2018-2019. x86198
TBD Last day to incur 2017-2018 charges for photocopy, postage, and OneCard x87878 (credit copy accounts only).  x86783 for postage
TBD FINAL Chargebacks billed in 2017-2018 fiscal year due to IR&T from Service Providers for charges through May 2018 (please note - June 2018 will be billed in 2018-2019 fiscal year).
TBD Last day to submit 2017-2018 Personnel Transaction Forms (PTFs) to Human Resources for staff reappointments ending June 30, 2018. x86326
June 1, 2018 Personnel Transaction Forms (PTFs) for the following actions (Deans to Human Resources) x86326
  • Sabbaticals and Difference-in-pay for Fall 2018 and 2018-2019 academic year (appointment and separation);
  • Fall 2018 FERP faculty (appointment and separation);
  • New and reappointed Department Chairs;
  • Fall 2018 or 2018-2019 Leaves without pay (LWOP) (appointment and separation);
  • Faculty promotions effective Fall 2018
June 1, 2018 Last day to submit through CFS requisitions for all purchase orders and service orders up to $50,000.00 for the 2017-2018 fiscal year (including requests for payment in Advance-PIA). x87322
June 15, 2018 Last day to enter and approve all travel requisitions in CFS to encumber funds in 2017-2018 for trips (with or without advances) ending on or before June 30, 2018.  Reminder - travel ending by June 30, 2017 must be encumbered by this date.  Submit by 4:00 pm.
TBD Last day to submit 5/01 - 5/19 Federal Work Study (FWS) attendance reports. Submit by 3:00 pm.
TBD Last Day to submit 5/01 - 5/31 student assistant reports. Submit by 3:00 pm.
June 7, 2018 Last day for ProCard Statement (4/23-5/22) reconciliations and on-line adjustments. Send receipts to Procurement Office. Reconcile by 4:00 pm.
June 8, 2018 Last day to submit request for Cash Posting Order (CPO) reimbursement to Accounting Services for reimbursement from Chancellor's Office. (e.g. travel reimbursements)
June 8, 2018 Last day to submit Petty Cash reimbursement to the Bursar's Office by 4:00 pm.
June 9, 2018 Last day for approved/signed ProCArd Statement (4/23-5/22) with receipts to Procurement Office. Submit by 4:00 pm.
June 15, 2018 Last day to submit invoices, Travel Expense Claims, or other items requiring payment to the Accounts Payable office. After this date, all invoices for goods and services must be received by June 30, 2018 for audit purposes. 
June 15, 2018 Last day for Program Center Contacts to submit budget transfers.
TBD Last day to submit manual payroll adjustments/corrections for payroll occurring through May 31, 2017 to the Budget Office.
June 18, 2018 Last day to submit requests for invoices to the Bursar's Office for 2017-2018.
June 18, 2018 Last date to submit expenditure transfers for processing in 2017-2018 fiscal year.
TBD Docked time/pay due to Payroll Office.
TBD Last day to submit reimbursement requests through the Assistive Equipment/Auxiliary Assistance for Employees with Disabilities Program for 2016-2017 fiscal year to the Office of Equal Opportunity.  Requests after this deadline will be reimbursed in the 2017-2018 fiscal year. x85770
 June 28, 2018 Final A/P checks printed for 2017-2018 fiscal year. No new entries into Accounts Payable on this date. 
TBD Annual evaluations for permanent and temporary staff due in Human Resources. x85579
June 29, 2018 All Cashiering Locations will close at 3:00 pm for fiscal year end processing.