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Accessibility Quick Tips Checklist


  1. Use built in Styles and Formatting to mark-up headers and lists in documents. This provides structure to content visually and when it is read aloud by a screen reader like JAWS.
  2. Provide alternative text descriptions for images. Consider purpose, significance and context of image for Alternative text description.
  3. Provide descriptive labels for hyperlinks (e.g. use Sac State Home Page instead of
  4. Keep tables simple; screen readers read tables from left to right not in the way you arrange your data in the table.
  5. Make documents available in other formats (PDF or HTML) as needed.


  1. Use the Normal View to work in PPT (3 panes showing in this view Outline, Slide & Notes pane).
  2. Use default Auto Layouts that best fit purpose of slide instead of using text boxes; auto layouts generate an outline of the slide automatically.
  3. Verify that the Outline pane displays your slides’ content and that it is in the same order. Outline pane must display correct order for screen readers to read content aloud correctly.
  4. Use Effective Color Contrast between background and text for readability, e.g. black text on white background.
  5. Describe images or graphics in the Notes Pane and add alternative text for each image.
  6. Include captioned text for videos and audio. Include a transcript when appropriate.
  7. Use Sans Serif Fonts (e.g. Arial, Tahoma, Verdana), and simple and descriptive language
  8. Provide the original PPT file and a text version of the file. If providing a PDF version of the PPT slides, also provide a text version of the presentation.


  1. Start with an accessible Word or PowerPoint document before creating your PDF.
  2. Use the Acrobat “Create PDF” button (appears in  the menu bar) to create your PDF file
  3. Existing PDF files (or PDF files not created using the Acrobat icon) use Adobe Acrobat 8 Professional Accessibility checker to check for and/or fix accessibility problems.
  4. Exceptions: Scanned documents or fillable PDF forms, use Acrobat to make PDF accessible.

Instructional Materials Accessibility Checklist

Visit the Instructional Materials Accessibility Checklist webpage ( to help you review the different instructional material areas in your course(s) for accessibility.

Do you have feedback regarding the ATI? Email us at