Accessible IT Procurement
Introduction to Accessible Electronic and Information Technology (E&IT) Procurement
The university is required to purchase E&IT products and services that conform to standards of Section 508 Procurement, and all requisitions containing E&IT must be reviewed for compliance.
- The following purchases are considered E&IT:
- Desktop and Portable Computers
- Self-contained Products (i.e. printers, copy machines, kiosks, scanners, projectors, any items with digital display)
- Telecommunications Products
- Video and Multimedia Materials (needs to be captioned or subtitled if commercially available)
- Web Consulting/Content/Software
- Purchases NOT considered E&IT - No E&IT Approval needed:
- Computer mice
- Flash Drives
- Hard Drives
- Keyboards (when purchased alone)
- Office/Classroom installation equipment (e.g. wall mounts, mounting brackets, cables)
Steps for Employees with Procurement Responsibilities
A. Determine your needs/requirements for the products/services to be purchased.
B. Research which products/services are available for that need.
C. Request the related accessibility documentation from vendor (e.g. Vendor Product Accessibility Template) if possible.
- Submit for E&IT Review
A. Complete the web-based E&IT Procurement Review Form: www.csus.edu/techprocure. See Technology Procurement Request Instructions.
B. Complete gathering of documentation on accessibility if required (i.e. VPAT for products, 508 Acknowledgement Statement for services, caption information for videos, etc.) from vendor and email documentation to the IT/ATI Procurement Specialist.
C. Depending on the product/service being requested and its level of impact, approval may be required from one or more of the following reviewers: the IT/ATI Procurement Specialist, the Information Security Office, and/or the reviewing IT Administrator.
D. If a full E&IT accessibility/security review is needed, work with the vendor and the IT/ATI Procurement Specialist and/or ISO to obtain the information requested. Full review could take one to eight weeks.
E. After the E&IT review has been completed, the requestor will receive an approval email.
- Enter requisition into CFS
A. Use commodity code 91900
B. Upload PDF/document of approval email and other requested supporting documentation as an attachment to the CFS requisition, in the header comments.
C. Use the standard comment for ATI documents when attaching documents.
ATI Procurement Forms and Examples
- VPAT (Blank) (word doc)
- Exceptions Documentation Form (word doc)
- Sample Section 508 Acknowledgement (word doc)
- Sample Good VPAT
- Sample Bad VPAT
ATI/IT Procurement Review: The new process for ATI/IT Procurement review began on November 15, 2011 for requisitions containing E&IT to be entered into CFS. This training covers the new ATI/IT Procurement requirements, the new process of using a new web form which utilizes automation of much review, obtaining the review and approval prior to entering a requisition, and step by step instructions on how the new web form and process works.
- ATI/IT Procurement Review PowerPoint (PDF) (alternative formats available upon request)
Procurement 101: Procurement 101 is a broad overview of procurement processes, guidelines and policy to introduce and familiarize the campus with the services that Procurement provides for the acquisition of supplies, equipment, materials, E&IT and services. To register for a session please email Dale Clack at email@example.com.
ATI and Procurement: This training is an overview of the requirements to meet accessibility in purchasing and the basics of how this requirement came about. Forms, deadlines, and upcoming changes are covered.
To schedule a training session for a department/division, or for immediate assistance, please email firstname.lastname@example.org.
Section 508 Laws, codes and Memorandums related to procurement