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Accessible E&IT Procurement

Introduction to Accessible Electronic and Information Technology (E&IT) Procurement

The university is required to purchase E&IT products and services that conform to standards of Section 508 Procurement.

• Current Requirements: All requisitions containing any E&IT with a total requisition purchase amount totaling $15,000 or more. (Started September 1, 2008)
• September 1, 2009: (Extended to June 30, 2010) The dollar threshold for E&IT purchases drops to $2,500
• September 1, 2010: Determine date to implement accessible procurement process for all E&IT acquisitions less than or equal to $2,500

 

Legal Requirements: ATI fits with Section 508

• Rehabilitation Act of 1973 with Amendments: http://www.access-board.gov/enforcement/Rehab-Act-text/intro.htm
  • The purpose for Section 508 is to eliminate barriers in information technology, to make available new opportunities for people with disabilities, and to encourage development of technologies that will help achieve these goals.
  • Interested in reading the law: http://www.section508.gov/index.cfm
• In 2003 the California Legislature amended California Education Code 11135 to require CSU to implement Section 508 and to apply the federal accessibility standards to the electronic and information technology (EIT) products and services that CSU buys, creates, uses and maintains.
  • California Penal Education 11135: http://www.leginfo.ca.gov/cgi-bin/waisgate?WAISdocID=4178307023+1+0+0&WAISaction=retrieve
• CSU Chancellor's Office issued Executive Order 926, along with several coded memorandums. http://www.calstate.edu/Accessibility/

 

Employees with Procurement Responsibilities

1. Research products that meet the business needs and meet section 508 compliance.
2. Submit documentation for purchase
1. Enter requisition into CMS
2. Submit E&IT Procurement Checklist  and VPAT to ATI Compliance – Procurement Specialist for approval

For assistance in research and/or questions related to ATI of E&IT, see the following

• CSU VPAT Database
  • This database requires login and password. To request this please do the following:
    • Send email to ati@csus.edu
      • Title the email: VPAT database request
      • Include in body of the email: first and last name of person requesting access, email address, and campus phone extension.
    • On the CSUS VPAT Database page click the Request Access button
      • Fill out required fields and submit
• Buyaccessible.gov
• Contact ATI Compliance-Procurement Specialist
• Review steps at Steps in Accessible E&IT Procurement

 

ATI Procurement Forms

• E&IT Procurement Checklist
• CSU Guide to Completing the Voluntary Product Evaluation Template (VPAT)
• Exceptions Request
• Alternate Access Plan Template
• CSU Accessible Technology Complaint Form

 

VPAT Examples

• Sample Good VPAT
• Sample Bad VPAT
• Blank VPAT

 

Training

Procurement 101: Procurement 101 is a broad overview of procurement processes, guidelines and policy to introduce and familiarize the campus with the services that Procurement provides for the acquisition of supplies, equipment, materials, E&IT and services. register for a session please email Dale Clack at clackd@csus.edu

• TBA

ATI and Procurement - This training is an overview of the requirements to meet accessibility in purchasing and the basics of how this requirement came about. Forms, deadlines, and up-coming changes are covered.

To schedule a session for a department/division please email futrell@csus.edu.

Section 508 and VPATs: What/Why and How-To (archived)
To learn background and basic information about Voluntary Accessibility Product Templates (VPATs). For full description and information view: http://ati.calstate.edu/

• Link to archived training

VPAT Database Training (archived)
Attendees will learn how to use the VPAT database as a tool for searching for accessibility information about electronic and information technology goods and services. Link to archived recording coming soon.

• more dates coming soon

For immediate assistance contact the ATI Compliance – Procurement Specialist or email ati@csus.edu

 

Implementation Plan

Sacramento State's Accessible E&IT Procurement Implementation Plan, dated 8/2007, describes the plan for first phase of implementation for E&IT purchases.

Year 2 Procurement Report describes how the process went during the first phase of implementation.

 

For more information about the CSU Accessible Technology Initiative Procurement priority, go to http://www.calstate.edu/Accessibility/EIT_Procurement/

 

Contact us: ati@csus.edu