Student Retention and Graduation Subcommittee (SRGS)

Student Retention and Graduation Subcommittee Standing Rules

Committee Info

Committee Chair:
Deidre Sessoms

Meetings: 2nd Fridays, 2:00 - 3:30pm 

Committee Membership

2015-16 Agendas & Minutes

The Student Retention and Graduation Subcommittee (SRGS) is a subcommittee of the Faculty Senate Academic Policies Committee, responsible for recommending policy on academic support with the focus on assisting with student retention and graduation.


  1. Serves as a research, program evaluation, and policy analysis workgroup and consultative/advisory body on matters relating to student progress toward degree, student support programs, and instructional programs/initiatives designed to improve retention and graduation rates, with significant emphasis on research and evaluation of data.
  2. Is responsible for, but is not limited to: on-going review of student progress data in collaboration with the Office of Institutional Research, assessment of the impact of policies relating to and affecting student progress to degree, conducting evaluations of academic support programs, academic advising and student support services, and conducting assessments of instructional programs/initiatives designed to improve retention and graduation rates.
  3. Works closely with the Academic Policies Committee and the Office of Institutional Research in policy development, review and evaluation.
  4. Is responsible for consulting with and making recommendations to the units involved in the delivery of academic advising, academic support programs, student support services or instructional programs/initiatives designed to improve retention and graduation.
  5. Prepares and presents an annual report to the Faculty Senate.


A. Voting Members

Eleven faculty members appointed by the Faculty Senate. No more than two faculty members may be from a single college and no two members may be from the same department/unit.

  1. Seven college-based faculty members.
  2. Every effort shall be made to:
    1. Have at least three faculty on the committee from any discipline who possess quantitative data analysis skills and experience (e.g. teach quantitative research methods/statistics course(s), use quantitative data analysis for reports/research);
    2. Encourage membership of faculty with comparable qualitative data analysis skills; and
    3. Encourage membership from each college.
  3. Four student services professionals appointed by the Vice-President for Student Affairs.
    1. Every effort shall be made to appoint student services professionals with direct and substantial student contact in different units of Student Affairs.

B. Non-Voting/Ex-Officio Members

  1. One liaison from, and appointed by, the Academic Policies Committee;
  2. One member of the Graduation Initiative Steering Committee serving in the capacity as liaison between the Subcommittee and the Graduation Initiative Steering Committee; unless another member of the committee already serves on the Graduation Initiative Steering Committee, as long as that committee exists;
  3. One undergraduate student appointed by the Associated Students, Inc.;
  4. Associate Vice President for Student Affairs, Enrollment and Student Support;*
  5. Associate Vice President, Student Retention and Academic Success;*
  6. Dean of Undergraduate Studies;*
  7. Director of the Office of Institutional Research;*
  8. Chair of the Academic Policies Committee; and
  9. The Faculty Senate Chair.

*Administrative positions are appointed by the President or designee.

Additional ex-officio membership may be recommended by the subcommittee, the Academic Policies Committee, the Executive Committee, or the President or designee.

C. Term

  1. The term of appointment for faculty representatives and student services professionals shall be for three years, with the possibility of reappointment. Appointments will be staggered to ensure that approximately one-third of the faculty members are appointed each year.
  2. The term of the non-voting / ex-officio members will be one-year.


  1. Chair
    1. The Chair shall be elected from and be among the voting members of the Committee.
    2. The term of office of the Chair shall be one year. The term shall begin at noon on the last day of the spring semester in which elected and shall end at noon on the last day of the spring semester of the following year.
    3. A faculty member may be elected to serve up to three consecutive terms of one year each as the Committee Chair. After an interval of a year following the end of the third consecutive term, the faculty member shall become eligible again for election to the Chair of the Committee.
    4. The Chair is responsible for establishing the agenda for each meeting.
  2. Vice-Chair
    1. At its first meeting of the academic year, the Committee shall elect from its voting members a Vice-Chair.
    2. The term of office of the Vice-Chair shall be one academic year. The term shall begin upon election of the Vice-Chair at the first committee meeting of the year and shall end at noon on the last day of the spring semester of the academic year.
    3. The Vice-Chair shall preside over the routine business of the Committee in the absence of the Committee Chair or should the office of the Committee Chair become vacant, until the election of a new Committee Chair.


  1. The Committee shall be a subcommittee of, and report to, the Academic Policies Committee.
  2. Issues addressed by the Committee may be referred to the Academic Policies Committee and/or the Executive Committee.
  3. The Committee may suggest that items be referred by the Academic Policies Committee to other Senate or University Committees or administrative units in the Academic Affairs or Student Affairs.
  4. Any of the Standing Policy Committees of the Faculty Senate may refer issues to the Committee either through the Academic Policies Committee or the Executive Committee.
  5. The subcommittee is charged to develop its own agenda in conjunction with the Academic Policies Committee relating to the scope of its responsibilities. All academic policy related items must be referred through Academic Policies Committee prior to the subcommittee's engagement of the item.

Committee Meetings

  1. The Committee shall meet monthly or as needed at a designated time and place.
  2. Committee meetings shall be open.
  3. Committee agendas will be published and made accessible to the campus community at least 72 hours prior to the meeting.
  4. The meeting agenda shall be distributed and supporting documentation provided to the Committee at least 72 hours prior to the meeting.
  5. A quorum of the Committee shall be a majority of the voting members. The Committee shall not officially take action in the absence of a quorum.

Adoption of Standing Rules

  • FS 14/15-93/SRGS/APC/EX: Adopted February 5, 2015
  • FS 12/13-66/APC/EX: Adopted March 7, 2013
  • FS 11/12-102/SEL: Adopted May 17, 2012