California State University, Sacramento
Faculty Senate
Year Round Operations (YRO) at CSUS

YRO Council
Draft Proposal

  • Charge
    • Set overall goals, objectives, and policies for YRO
    • Set enrollment goals for summer
    • Direct the overall planning and implementation of a state-supported summer semester by Summer 2002
    • Address campus YRO policy issues in relation to CSU system policy and ensure broad input is considered from the campus community
    • Ensure that the campus community is well informed as YRO plans are defined
    • Define and oversee workgroups to address specific implementation issues
    • Respond to policy issues identified by workgroups
    • Coordinate assessment of YRO
  • Membership
    • President of the University
    • Chair of the Faculty Senate
    • ASI President
    • Staff Representative
  • Committee Staff
    • Associate Vice President for Academic Affairs
    • Associate Vice President for Enrollment Management
    • Director of Special Programs and Enrollment Analysis
  • Meeting Schedule
    • Monthly
    • Special meetings may be scheduled as needed to address important, time sensitive policy issues identified by various workgroups

Proposed Workgroups


1. Policy and Long-range Planning
  • Membership
    • Associate Vice President for Enrollment Management (Chair)
    • Associate Vice President for Undergraduate Programs
    • Assistant Vice President for Academic Affairs (Educational Equity and Student Retention)
    • Director of Special Programs and Enrollment Analysis
    • Registrar
    • Administrative Analyst/Specialist,Academic Services
    • A College Dean
    • A Department Chair
    • Community College Representative
    • K-12 Representative
    • Two Faculty Representatives
    • Two Student Representatives
    • Faculty Fellow, Academic Affairs
  • Issues
    • Set overall goals, objectives, and policies for YRO
    • Set enrollment goals for summer
    • Academic calendar
    • Length of terms
    • Trimester
    • Intersession
    • Grading dates and policies
    • Catalog issues
    • Curriculum issues

Proposed Workgroups

2. Operations
  • Membership
    • Director of Special Programs and Enrollment Analysis (Chair)
    • Registrar
    • Assistant to Registrar
    • RCE Registration Coordinator
    • Associate Director of Financial Aid
    • Programmer/Analyst, Administrative Computing
    • Administrative Analyst/Specialist, Academic Affairs
    • Coordinator Space Management
    • Director of Student Financial Services
    • Graduate Studies
    • Faculty Representative
    • Student Representative
  • Issues
    • Class Schedule
    • Final Exam Schedule
    • Admission policies and procedures
    • Registration policies and procedures
    • Fee policies and procedures
    • Financial Aid policies and procedures
    • Grading Cycles
    • Criteria for Enrolling in YRO
    • Administrative Systems modifications

Proposed Workgroups

3. Associate Deans Group
  • Membership
    • Associate Vice President for Academic Affairs (Chair)
    • All Associate Deans
    • Department Chairs invited on as-needed basis
  • Issues
    • Course Criteria
    • Schedule coordination
    • Faculty Assignments
    • Resource issues
    • Use of distance and distributed learning in summer
    • Other common issues where deans can share ideas

Proposed Workgroups


4. Compensation
  • Membership
    • Dean, Faculty and Staff Affairs (Chair)
    • Director of Special Programs and Enrollment Analysis
    • Associate Vice President for Academic Affairs
    • Associate Vice President of Finance
    • Associate Vice President for Student Affairs
    • Director of Faculty Affairs
    • Director of Staff Affairs
    • A College Dean
    • A Department Chair
    • CFA Representative
    • CSEA Representative
    • Faculty Representative
  • Issues
    • Faculty Compensation policies and practices
    • Faculty workload
    • Staff Compensation
    • Staff workload and scheduling
    • Fee Waivers

Proposed Workgroups


5. Budget Allocation Methodology
  • Membership
    • Associate Vice President for Academic Affairs (Chair)
    • Two College Deans
    • Two College Associate Deans
    • University Budget Officer
    • Dean, Faculty and Staff Affairs
    • Associate Vice President for Enrollment Management
    • Administrative Analyst/Specialist, Academic Affairs
    • A Faculty Representative from the Council for University Planning
    • A Staff Representative from the Council for University Planning
  • Issues
    • Costs of summer programs and activities
    • Requests for summer funding
    • Funding priorities and principles
    • Method for distribution of marginal cost funding to institutional and support units

Proposed Workgroups


6. Facilities and Space Planning
  • Membership
    • Associate Vice President for Research and Graduate Study
    • Associate Vice President for Facilities Management
    • Associate Vice President for Student Affairs
    • Director of Special Programs and Enrollment Analysis
    • Director, Housing and Residential Life
    • Coordinator, Space Management
    • Director, University Union
    • Senior Associate Director of Athletics
    • One Faculty Representative
    • One Student Representative
    • One Staff Representative
  • Issues
    • Building usage during summer
    • Costs for utilities, maintenance, custodial services
    • Maintenance
    • Displacement of current summer activities
    • Classroom assignment issues
    • Faculty office space
    • Library utilization
    • Food service venues

Proposed Workgroups


7. Student Support Services
  • Membership
    • Director of Special Programs and Enrollment Analysis (Chair)
    • Associate Vice President for Student Affairs
    • Assistant Vice President for Academic Affairs, Educational Equity and Student Retention
    • Director, Student Health Center
    • Director, Housing and Residential Life
    • Director, Academic Advising
    • Director, Student Activities
    • Executive Director, ASI
    • Director, University Union
    • Two Faculty Representatives
    • Three Student Representatives
    • One Staff Representative
  • Issues
    • Expanding summer staffing of services
    • Availability of on-campus housing and impact on summer events
    • ASI operation
    • Student activities
    • Food service
    • Library
    • Advising
    • Retention programs

Proposed Workgroups


8. Marketing and Promotion
  • Membership
    • Assistant Vice President for Public Affairs
    • Director, University Publications and Design
    • Director of Special Programs and Enrollment Analysis
    • Registrar
    • Administrative Analyst/Specialist, Academic Affairs
    • Two Department Chairs
    • One Faculty Representative from Communication Studies
    • One Faculty Representative from Marketing
    • Two Student Representatives
    • RCE Marketing Staff Representative
  • Issues
    • Communication plan to keep campus community informed about YRO plans
    • Consistency of messages
    • Communication among workgroups
    • Marketing plan targeted to audiences
    • YRO Website

Back to CSUS-YRO
Update: December 21, 2000
mcphersonjl@csus.edu
Faculty Senate
California State University, Sacramento