Attachment D
Faculty Senate Agenda
October 18, 2001

FS 01-54, EX. COUNCIL ON INFORMATION TECHNOLOGY
Academic User Needs Group

A.    Purpose:

To assess the usability of available IT resources and make recommendations for improved usability as well as the improved customer relations management (CRM) of these resources.

To provide for collaboration in IT decision making that impacts academic users, balancing the Colleges' ability to provide services to academic units and CCMS ability to provide services to the campus community.

B.    Responsibilities:

  1. To assess the usability of existing IT resources.
  2. To assess the usability of actual and proposed services provided by centralized IT service providers.
  3. To assess the usability of actual and proposed IT services provided by the Colleges, the Library and other program center providers.

C.    Membership:

  1. One faculty representative from each of the seven Colleges and one non-instructional faculty representative from the Library.  An Information Technology Consultant (ITC) from each College, or some other individual designated by the academic unit who is involved in the delivery of IT services. 
  2. Ex officio non-voting CCMS representative designated by the Associate Vice-President for Academic Affairs/Telecommunications. 
  3. Student representative, designated by the ASI President 
  4. Two faculty members.

Members must be able to articulate their unit's perspective and work collaboratively in making decisions that are in the best interest of the university community. 

D.    Structure and Operations: 

  1. The workgroup will elect a chair at the end of each academic year to serve during the coming academic year. 
  2. The Office of the Dean shall provide clerical support to the study group Academic Affairs shall provide for the clerical support, including but not limited to notice and establishing meeting dates, taking and disseminating meeting minutes, circulating printed materials, general correspondence and the preparation of draft and final reports, posting of information on a WEB page, etc. Meeting minutes shall be circulated to the study group and COIT membership within five working days.
  3. Institutional Research and CCMS shall work with the work group in gathering and assessing the usability of IT services.
  4. It is the responsibility of the Chair to establish an agenda for each meeting. The process shall include input from the study group and COIT membership. The agenda and any accompanying documentation will be forwarded to the study group at least four days in advance of any meeting date. 
  5. The appointment of each study group member is at the discretion of the respective administrative entity. Study group members are not permitted to assign an alternative on their behalf. To insure continuity in the work conducted by the study group, it is imperative that its members be prepared to attend as many meetings as is "humanely" possible. 
  6. The study group's purpose, responsibilities, and length of service are the prerogative of COIT. 
  7. A quorum of the study group shall consist of five voting members.