Attachment C
Faculty Senate Agenda
December 12, 2002

DRAFT 

(updates underscored)

ACADEMIC INFORMATION TECHNOLOGY COMMITTEE

CHARGE:

Policy:

• To develop an "Academic Information Technology" strategic plan.
• To recommend "Academic Information Technology" policy to the Senate for approval
• To provide for consultation in academic related Information Technology decision making that impact academic users, balancing the Colleges' ability to provide resources and services to academic units and the University's ability to provide resources and services to the campus community.

Procedure:

• To develop and implement a process for assessing the goals and objectives of the "Academic Information Technology" strategic plan.
• To prepare and present an annual report of findings and recommendations to 1) the Faculty Senate, and 2) Academic Affairs.
• To assess the usability of existing academic related Information Technology resources and services; and to make recommendations to Academic Affairs for improved usability as well as improved support for users customer relationship management of these resources and services.

MEMBERSHIP

Composition:

Eleven (11) Ten (10) faculty members:

• One (1) faculty representative from each of the seven (7) Colleges, recommended by each College Academic Council
• One (1) non-instructional faculty representative from the Library
• One (1) of the two faculty members of the Council on Information Technology (COIT) 
• One (1) additional member of the Faculty Senate
• One (1) representative from the Center for Teaching and Learning (CTL) designated by the Center for Teaching and Learning Board

The term of appointment shall be for three (3) years. The terms will be staggered with appointments approved by the Faculty Senate.

Five (5) ex-officio non-voting members:

• VP for Academic Affairs
• Associate VP for Academic Affairs/Telecommunications
• Registrar or designee
• One (1) representative from the College level IT Information Technology Consultant Group representative selected by the College Deans
• One (1) representative from the Center for Teaching and Learning (CTL) designated by the Vice President for Academic Affairs
• One (1) Representative from CCMS designated by the Vice President for Academic Affairs
• One (1) student representative appointed by ASI

Qualifications for Membership:

Members must be able to articulate their unit's perspective and work collaboratively in making decisions that are in the best interest of the University community.

ORGANIZATION:

Operations:

The Committee shall be a committee of the Faculty Senate, reporting to the Executive Committee.

Issues addressed by the Committee may be referred by the Executive Committee to any of the four standing committees of the Faculty Senate.

Any of the four standing committee of the Faculty Senate may refer issues to the Committee through the Executive Committee.

Institutional Research shall work with the Committee in developing a methodology for gathering and assessing the usability of academically related Information Technology resources and services.

Institutional Research shall work with the Committee in developing a methodology for assessing progress in achieving the goals and objectives of the Academic Information Technology Strategic Plan.

Academic Affairs shall provide for the clerical support, including but not limited to notice and establishing meeting dates, taking and disseminating meeting minutes, circulating printed materials, general correspondence and the preparation of draft and final reports, posting of information on a WEB page, etc.

Committee Meetings:

1. The Committee shall elect a chair at the end of each academic year to serve during the coming academic year
2. The Chair is responsible for establishing the agenda for each meeting.
3. The meeting agenda and supporting documentation shall be distributed to Committee members at least 72 hours prior to the meeting.
4. A quorum of the Committee shall require the presence of at least five six voting members (with a minimum of four College faculty representatives).