2007-2008 FACULTY SENATE
California
State University, Sacramento
AGENDA
Thursday, November 15, 2007
SEQUOIA 301
3:00 - 5:00 p.m.
OPEN FORUM
CONSENT ACTION
FS 07-76/AITC
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PERSONAL INFORMATION PRIVACY AND SECURITY POLICY
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To further ensure security and privacy of sensitive
information for the entire campus community, we encourage the campus community to
begin a preventative program to purge highly sensitive information from
documents and databases residing in digital and written formats.
The Faculty Senate recommends the following actions be
considered.
- A
letter from the administration to faculty and staff should explain the
need for the audit citing examples of nearby institutions and the
financial cost of not performing this task. UC Davis had an issue
recently; it could help motivate our employees to hear of something that
close to home.
- The
procedures and recommendations should come from the Deans Office for the
Colleges, or Unit Directors who should be responsible for gathering
completed, signed audits and turning them into the Information Security
Officer.
- The
University in consultation with faculty and staff needs to develop and
adopt a privacy policy (new) – indicating what personal information can
and cannot be collected and stored.
- The
procedure should stipulate the items and areas to audit; Desktops &
Laptops at work and at home (wherever campus work has been performed),
flash drives, CDs, DVDs, iPods, external hard drives other media, PDAs,
hard copies, Email, File Storage, tape backups, archives.
- Use
eLearning website to provide a course on how to handle sensitive
information for all employees that work with it. Also training on how to
run the Audit program and forms to be signed by the employee and
supervisor that the Audit has been performed and found items were redacted
or are part of an acceptable exclusion.
- The
University needs to develop a method for providing information to the
campus community regarding privacy and the associated responsibilities of
faculty and staff.
- Require
the employee to run the scanning software on their equipment and cleanup
any items not in compliance. The employee will be better suited to decide
the proper way to handle becoming compliant. Then rescan the equipment and
turn in a clean report to be signed by them and the area supervisor.
- Provide
support and service in the college areas and IRT for units without IT
support staff to assist running the scan, provide means of data
destruction (CD/DVD destruction, secure paper shredding, etc)
- Outside
entities should be asked to not gather certain sensitive information when
on campus at an event
- Divisions
should non-intrusively scan their own servers for sensitive information
and then provide reports of suspect files or E-mailboxes to their
employees (faculty, staff, etc.) to help identify possible risks, so that
the employees can then examine their own flagged files or E-mail messages
for sensitive content.
- The
audit should be done routinely, perhaps once a year. Faculty should
perform the audit before leaving on vacation with their equipment.
- Best
practices for handling sensitive information on secure servers locations
should be developed to make sure the database and file systems are secure
and/or encrypted.
Furthermore, the Faculty Senate recommends that the Senate be informed about
the plan for ensuring Personal Information Privacy plan and its implementation
be communicated prior to it enactment.
FS 07-77/AITC
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INFORMATION RESOURCES AND TECHNOLOGY ADVISORY COMMITTEES,
FACULTY REPRESENTATION ON
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Recommendations from
AITC Regarding Membership on the Three New IRT Advisory Committees (request for
faculty representation from Larry Gilbert, CIO and IRT VP)
NOTE. For each of the three committees, the charge
and proposed membership is specified below with the AITC recommendation
regarding faculty membership. Each of
the faculty members approved by the Senate represent and speak for not only
their departmental and college colleagues but also the entire faculty of the
university. In addition, these faculty
members serve as liaisons between the IRT committees and AITC.
In addition, the
recommendations include a request for consideration regarding the non-faculty
membership on the committees. Information on the three committees (charge and
membership) can be found at Attachment A.
- The Faculty Senate recommends that the
representative to the Information Resources and Technology Steering
Committee be the Chair of the Academic IT Committee.
- The Faculty Senate recommends that the
representative to the Information Resources and Technology Administrative
Advisory Committee be a member of and serve as a liaison to the Academic
IT Committee, and be selected and recommended to the Senate by the
Academic IT Committee.
- The Faculty Senate recommends at least
one of the three Faculty Senate Representatives be a member of and serve
as a liaison to the Information Resources and Technology Academic Advisory
Committee. All three
representatives be selected and recommended to the Senate by the Academic
IT Committee.
- The Faculty Senate on advice from the
Academic Information Technology Committee strongly recommends that the
Library be represented on both the Information Resources and Technology
Steering Committee and Information Resources and Technology Academic
Advisory Committee. Note. The Library provides essential services
and in so doing plays an integral role in carrying out the academic
mission of the university.
Information technology is a significant component in the
maintenance and development of this academic infrastructure.
- The Faculty Senate on advice from the
Academic Information Technology Committee strongly recommends that the
chair of the Academic IT Committee Technical Subcommittee be represented
on the IRT Academic Advisory Committee.
The College and Library IT Consultants provide the technical
expertise necessary for the planning and implementation of technology to
serve their users. The accumulated
knowledge, experience and relationships they have with their user
communities is a valuable resource to include in the decision making
process.
REGULAR AGENDA
BETH MERRITT-MILLER - MANDATORY FRESHMEN ORIENTATION AND ADVISING PROGRAM
SECOND READING
FS 07-72/APC
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UNDERGRADUATE ACADEMIC ADVISING POLICY
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The Faculty Senate
recommends the following:
- Approval of the Undergraduate
Academic Advising Policy (November 1, 2007 Faculty Senate Agenda Attachment A), a revision
to the 1989 Academic Advising Policy (UMA00050.htm).
- The
Faculty Senate Executive Committee plan and schedule a special meeting of
the Senate for the purpose of discussion and feedback on ways of
increasing the effectiveness of the University’s academic advisement
system in improving retention rates.
- The
Provost/Vice President for Academic Affairs work with the Executive
Committee to develop a plan to put in place those conditions necessary for
increasing the effectiveness of the University’s academic advisement
system in improving retention rates. (reference: Section X of the
Undergraduate Academic Advising Policy).
The 1989 Academic Advising Policy (UMA00050.htm) can be found at:
http://www.csus.edu/umanual/acad/UMA00050.htm
INFORMATION: STRATEGIC PLANNING GOALS (4:15)
·
Letter of transmittal
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Strategic Plan
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Data Set
INFORMATION
1.
Faculty Senate's home page: www.csus.edu/acse, or, from the CSUS home
page, click on Administration and Policy, then Administration, then Faculty
Senate.
2.
The Structure of
Senate Meetings
3.
Top
Ten List of Things New Senators Should Know
4.
Faculty Senate meeting schedule:
- November 22, 2007 -
Thanksgiving holiday
- November 29, 2007 -
tentative
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·
December 6, 2007 - No Senate meeting
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December 13, 2007 - tentative
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