2009-2010 FACULTY SENATE
California State University, Sacramento

MINUTES
Thursday, May 13, 2010
Foothill Suite

Present:

Altmann, Nursing; Barrena, Biological Sciences; Berg, Sociology; Blanton, Speech Pathology and Audiology; Blumberg, Music; Boulgarides, Temporary Faculty (Kinesiology and Health Science); Buchan, Family and Consumer Sciences; Buckley, APC Chair and ASCSU Senator (Computer Science); Chavez, Educational Leadership and Policy Studies; Cohen, History; Collins, Student Services; Cuevas, ASI; W. Dillon, Government; Elstob, Foreign Languages; Gardner, Business Administration; Gherman, Chemistry; Gibbs, Design; Gieger, English; Gonzales, Special Education, Rehabilitation, School Psychology, and Deaf Studies; Hamilton, Mathematics and Statistics; Hammersley, Geology; Harvey, Art; Hecsh, GEP/GRPC Chair (Teacher Education); Heedley, Electrical and Electronic Engineering; Henderson, Counselor Education; Ingram, Mathematics and Statistics; Kaplan, Economics; Katz, Learning Skills; Kelly, Social Work; Kirlin, Public Policy and Administration; Koegel, Communication Studies; Kornweibel, Emeritus Faculty (History); Krabacher, ASCSU Senator (Geography); +Lazaridis, History; Li, Business Administration; Lin, Business Administration; Liu, Business Administration; Loeza, Teacher Education; McCormick, Philosophy; McKeough, Physical Therapy; +Meyer, English; Miller, GSPC Chair and ASCSU Senator (Communication Studies); Parker, Kinesiology and Health Science; Parsh, Nursing; Peigahi, Library; Penrod, Psychology; Pinch, Recreation, Parks and Tourism Administration; Raskauskas, Child Development; Russell, Social Work; Sheppard, Recreation, Parks and Tourism Administration; Siegler, FPC Chair (Economics); Stevens, Environmental Studies; Theodorides, Kinesiology and Health Science; Wanket, Geography;

Absent:

Berta-Avila, Bilingual/Multicultural Education; Chang, Computer Science; Choi, Business Administration; Croisdale, Criminal Justice; Deegan, Temporary Faculty (Family and Consumer Science); Dixon, Temporary Faculty (Music); Dubois, Humanities; Fell, Civil Engineering; Ishiura, Temporary Faculty (Child Development); Lang, CPC Chair (Economics); Marbach, Mechanical Engineering; McCurley, Student Services; Panneton, Criminal Justice; Smith, Communication Studies; Sobredo, Ethnic Studies; Sullivan, Anthropology; Taylor, Physics and Astronomy; vacant, Theatre and Dance; vacant, Athletics; vacant, Women's Studies

MOMENT OF SILENCE

FRANK BAUTISTA

Emeritus Faculty, Education

ACTION ITEMS

FS 10-52C/Flr.

WAIVER OF FIRST READING OF FS 10-52B

The Faculty Senate waives the first reading of FS 10-52B “Committee Appointments – Senate”.

Carried unanimously.

FS 10-52B

COMMITTEE APPOINTMENTS - SENATE

General Education/Graduation Requirements Policies Committee

Jessica Howell, at-large, 2013

Reza Peigahi, Library, 2013

Ravin Pan, at-large, 2013

Carried.

FS 10-59/Flr.

MINUTES OF MAY 6, 2010

Carried unanimously.

FS 10-58A/Flr.

WAIVER OF FIRST READING OF FS 10-58

The Faculty Senate waives the first reading of FS 10-58/AITC/Ex. “Resolution on IRT Recommendations Regarding Security and it Centralization”.

Carried.

FS 10-58/AITC/Ex.

RESOLUTION ON IRT RECOMMENDATIONS REGARDING SECURITY AND IT CENTRALIZATION

The Faculty Senate urges the President to:

1) Suspend implementation of specific “Campus Responses” to recommendations1 documented in the “Security Report” that will directly impact the academic mission of the University until the Faculty Senate has had the opportunity to:

a) Review the "Security Report" and submit its evaluation of the impact of the recommendations on the instructional program and faculty work.

b) Suggest alternatives, as appropriate, to mitigate or avoid adverse impact on the instructional program and faculty work.

2) Broaden and extend the timeframe for consultation on the recommended IT Cost Savings Initiatives authored by the Vice President and CIO and currently being considered by the IT Steering Committee as 2010-2011 budget savings initiatives.

3) Request that Academic Affairs (the Provost), the Faculty Senate (the Chair of the Academic Senate) and Information and Resource Technology (the Vice President and CIO) establish the necessary consultative process that adheres to the Statement on Shared Governance mutually adopted by the President and Faculty Senate and used for the following purposes:

a) To analyze each of the security recommendations using the accompanied preliminary AITC Committee Report as a guide.

b) To identify and analyze alternative campus responses to the security recommendations and to recommend to the President implementation of options that are cost effective, minimize negative impact to academic programs, and satisfies the intent of the security recommendations.

c) To analyze all recommended IT Cost Savings Initiatives that affect instructional program and faculty work using the accompanied preliminary AITC Committee Report as a guide.

d) To analyze the estimated net cost savings and instructional program impact of these IT Cost Savings Initiatives and recommend a final prioritized list of options to the Provost.

4) Establish and communicate a specific timeframe not less than 6 months that would allow for the process of consultation as described in item 3, and, if necessary, formally request of the Chancellor’s Office an extension of the deadline for addressing particular findings from the Security Report.

[1] “Campus Responses” to recommendations/findings 1, 3 through 7, 9 through 12, and 14-19.

Background: The AITC Committee Report provides a detailed description and justification for the above recommendations. The report includes a summary of the AITC concerns and also introduces several preliminary alternative approaches (AITC recommended) to the aforementioned “Recommended IT Cost Savings Initiatives” and “Information Security, California State University Sacramento, Audit Report 09-36, December 7, 2009”. Faculty might also be interested in learning how other CSU campuses have responded to their security audits. For example, the CIO at Northridge was quoted as saying their decentralized units were doing a good job. In fact, the campus response to their security audit affirmed their commitment to decentralized units being supported and conveyed a functioning cooperation between local and central areas. The response even carefully separated production and business systems.

Background information can be found here:
The CSUS Faculty Senate AITC Committee Report (April 2010).
The Information Security, California State University Sacramento, Audit Report 09-36, December 7, 2009.
The Northridge Security Report
All Available CSU Security Reports

Carried.

FS 10-60A/Flr.

WAIVER OF FIRST READING OF FS 10-60

The Faculty Senate waives the first reading of FS 10-60/APC/Ex. “W (Withdrawal) and (WU) Withdrawal Unauthorized Policy”.

Carried.

*FS 10-60/APC/Ex.

W (WITHDRAWAL) AND (WU) WITHDRAWAL UNAUTHORIZED POLICY

The Faculty Senate recommends approval of the revisions to the “W (Withdrawal)” and “WU (WITHDRAWAL UNAUTHORIZED)” Policies to clarify the existing policy and to align with EO 1037. These policies replace the current policies and should be incorporated in their entirety into the University Manual as follows:

1. the retention of current policy which allows for withdrawal from a course in weeks 5 and 6 for reasons due to the student carrying an excessive course load or inadequate preparation for the course.

2. the retention of current policy which does not allow for withdrawal from a course in weeks 7 through 12 for reasons due to the student carrying an excessive course load or inadequate preparation for the course.

3. the retention of current policy that allows for students to “Petition to Discount First WU Grades”.

4. the revisions to Withdrawal from the University and the Grade Correction and Deletion policies to be consistent with changes mandated by EO 1037.

5. inclusion of the EO 1037 specified limit placed on the number of accumulated “W” units per student during their academic career at CSUS. The limit is 18 units and applies to “W” units recorded during weeks 5 through 12.

SUMMARY

DROPPING A COURSE

Week 1 through 4

Nothing is recorded on student’s record

W (WITHDRAWAL)

Weeks 5 through 12

Each student is limited to a maximum of 18 accumulated “W” units during their academic career at CSUS.

Weeks 5 through 6

For serious and compelling reasons including carrying an excessive course load or inadequate preparation for a course

Approval by the chair of the department offering the course.

Week 7 through 12

For serious and compelling reasons, but not including an excessive course load or inadequate preparation for a course

Approval by the chair of the department offering the course and College Dean

Week 13 through 15

Not permitted, except in cases of accident or serious illness where the cause is due to circumstances beyond the student’s control

WU (WITHDRAWAL UNAUTHORIZED)

Grade Point Average (GPA) Calculations

For purposes of GPA calculation, the “WU” grade is equivalent to an “F”.

Discounted First WU grade(s) are not included in the GPA calculation, however the "WU" grade(s) remain on the student's transcript

THE DROP AND WITHDRAWAL POLICY

DEFINITIONS:

Dropping a course refers to official removal from a course within the first four weeks of the semester (before census date). In this instance, nothing is recorded on the student’s permanent record.

A withdrawal from a course is an official removal from a course after census date. A grade of “W” is recorded on the student’s permanent record.

Enrollment Cancellation refers to students being administratively dropped from courses due to non-payment of fees. Enrollment Cancellation is done throughout the registration cycles prior to the census date. No “W” grades are recorded on the student’s permanent record. If a student is enrollment cancelled during their first semester, they will be required to reapply for admission to the university.

An Unauthorized Withdrawal may result for failure to drop or withdraw properly from a course. In this case, a grade of “WU” is assigned by the instructor. (See “Unauthorized Withdrawal Policy” below)

Limit on Withdrawal. For all units attempted at California State University Sacramento, withdrawals made after the census date and prior to the last three weeks of instruction are limited to a combined total of no more than 18 semester-units during a student’s academic career at CSUS [A process must be developed by APC to receive petitions for exceptions to this limitation.]

The Student’s Registration and Advising Guide will contain established University procedures and timelines for dropping and withdrawing from courses, and also information regarding refund of registration fees upon withdrawal.

DROPPING COURSES:

Each student has the responsibility of dropping any courses in which he/she is enrolled, but did not attend or stopped attending. Such drops must be in accordance with established university procedures and timelines.

Within the first four weeks of instruction, instructors have the authority to administratively drop any student who fails to attend any two class meetings (for courses that meet two or more times a week) or one class meeting (for courses that meet once a week) during the first week of instruction. This includes online courses where students have failed to respond to the instructor’s email request for acknowledgement of course attendance.

During the first four weeks of the semester, students may drop a course (or courses) without restriction or penalty to their academic record. Courses officially dropped during the first four weeks of instruction will not be recorded on the student’s permanent record.

Students will receive a final grade of “WU”, “F”, or “NC” (whichever is appropriate) in courses they have stopped attending and have failed to officially drop or officially withdraw.

WITHDRAWAL FROM A COURSE:

All withdrawals after the fourth week of instruction are allowed only for serious and compelling reasons [EO 1037 language].

Acceptable reasons for a withdrawal in weeks 5 and 6 of instruction include illness, change in employment schedule, and also carrying an excessive load or inadequate preparation for the course. During this time period, all withdrawals must have the approval of the instructor and the chair of the department offering the course [current CSUS policy].

Withdrawals in weeks 7 through 12 of instruction are allowed only for career-related or medical reasons beyond the control of the student. Carrying an excessive load or inadequate preparation for the course are not acceptable reasons. During this time period, all withdrawals must have the approval of the instructor, the chair of the department offering the course, and the college dean [current CSUS policy].

Withdrawals from a course (or courses) during the final three weeks of the semester shall not be permitted except in cases, such as accident or serious illness, where the cause of withdrawal are clearly beyond the student’s control and the assignment of an Incomplete is not practical. Students who must leave classes during this period should first consult with their instructors to determine whether a grade of Incomplete is appropriate.

Students will receive a final grade of “WU”, “F”, or “NC” (whichever is appropriate) in courses they have stopped attending and have failed to officially withdraw.

WITHDRAWAL FROM THE UNIVERSITY

Sacramento State students withdrawing from all courses for physical, emotional, financial, family health, or other non-academic reasons must receive approval from the Academic Advising Office before leaving the University.

Withdrawals from the University during the final three weeks of the semester shall not be permitted except in cases, such as accident or serious illness, where the cause of withdrawal are clearly beyond the student’s control and the assignment of Incompletes in each course is not practical. [EO 1037 language]. Documentation will be required.

UNAUTHORIZED WITHDRAWAL POLICY – WU (Withdrawal Unauthorized)

The University requires that students process an official drop or withdrawal online or by petition within published deadlines. Failure to withdraw properly from a course may result in assignment of a “WU”, “F”, or “NC” grade in the course.

The “WU” is may be assigned in the case where the student has not completed sufficient course assignments or participated in sufficient course activity to make it possible, in the opinion of the instructor, to report satisfactory or unsatisfactory completion of the class by use of a letter grade (A – F).

For purposes of grade point average, a “WU” grade is equivalent to an “F”. However, in courses which are graded Credit/No Credit, the use of the “NC” grade should be assigned and not the “WU” grade.

Petition to Discount First WU Grade. In the first term that a student receives one or more “WU” grades, the student may petition to have the “WU” grades dropped from their GPA calculation. To do so the student must obtain a “Petition to Discount First WU Grade” from the University Registrar’s Office or the Academic Advising Center.

The student may submit a petition at any time prior to the conferral of degree. While the petition will result in the “WU” grades being excluded from the GPA calculation, the “WU” grade remains on the student’s transcript. The “Petition to Discount First WU Grade” only applies to the first term in which the student receives one or more “WU” grades. This “Discount” policy does not apply to “WU” grades earned in subsequent terms or “WU” grades received at institutions other than Sacramento State.

A student re-enrolling in a course in which the student previously received a discounted first WU grade, will not be considered to be officially repeating the course. These units will not be considered “repeat units” as specified in the University’s Repeat Policy.

GRADE CORRECTION AND DELETION POLICY

A grade correction is possible only in the case of a declared administrative error. A correction in letter grade must be approved by the instructor of record and the department chairperson by the last day of the semester, either spring or fall, after the grade is posted to the student’s record. The definition of administrative error is an error made by the instructor or assistant in grade determination or posting.

A grade change may not be made as a result of work completed or presented following the close of a grade period, except for completion of work when an Incomplete grade was issued. Grades cannot be changed to “W” nor can they be changed from a letter grade to Credit/No Credit.

A grade correction after the semester following grade award will be allowed only if the course instructor and chair of the department where the course was offered submit the grade change and an explanation for the late grade correction to the Registrar. In the case where the course instructor and/or department chair is unavailable, the department faculty or a committee of department faculty must approve the grade correction. In such a case, a statement of the nature of the exception, the department’s method of approval, and the date of approval, must be forwarded with the grade correction.

A petition to delete grades may be submitted for consideration by the Academic Standards Committee for the following reasons only:

To remove penalty grades assigned due to failure to complete a course for causes related to illness. Medical verification is required;
To correct errors by academic departments. Department verification is required;
To correct errors made in registration (e.g., use of wrong class code). The registrar’s office must confirm this error.

Petitions to delete grades must be submitted within one academic year from the end of the semester in which the grade was received. After a degree has been awarded, no petitions will be considered to delete grades posted prior to that award.

CSUS CATALOG

WU - Withdrawal Unauthorized indicates that an enrolled student did not withdraw from the course and also failed to complete course requirements. It is used when, in the opinion of the instructor, completed assignments or course activities, or both, were insufficient to make normal evaluation of academic performance possible. For purposes of grade point average, this symbol is equivalent to an “F”. (See Deletion Policy)

W - The symbol “W” indicates that the student was permitted to withdraw from the course after the fourth week of instruction with the approval of the instructor and appropriate campus officials. It carries no connotation of quality of student performance and is not used in grade point calculation.

NOTE. The University Manual does contain the complete policy nor does the Catalog.

EO 1037

6. W (Withdrawal). Withdrawal from a course (or courses) may be permitted, without restriction or penalty, during a time period established by the campus. However, this time period shall not extend beyond the census date. No symbol need be recorded in such instances. In connection with all other approved withdrawals, the "W" symbol shall be used.

6.a. Undergraduate students may withdraw from no more than 18 semester-units (27 quarter-units).

6.b. Campuses may elect to be more restrictive on withdrawals than the maxima listed above.

6.c. The limits apply only to units attempted at the campus.

6.d. Withdrawals after the census date and prior to the last twenty percent of instruction may be assigned only for serious and compelling reasons. Permission to withdraw during this time shall be granted only with the approval of the instructor and the department chair and/or dean as described by campus policy. All requests to withdraw under these circumstances and all approvals shall be documented as prescribed by the campus. The requests and approvals shall state the reasons for the withdrawal. Records of such approvals shall be maintained in accordance with the campus record retention policy.

6.e. Withdrawals shall not be permitted during the final twenty percent of instruction except in cases, such as accident or serious illness, where the cause of withdrawal is due to circumstances clearly beyond the student's control and the assignment of an Incomplete is not practicable. Withdrawals of this sort may involve total withdrawal from the campus or may involve only one course, except that course grade and credit or an Incomplete may be assigned for courses in which sufficient work has been completed to permit an evaluation to be made. Requests for permission to withdraw under these circumstances shall be handled and filed as indicated in the preceding paragraph, except that such requests must also be approved by the academic administrator appointed by the president to act in such matters. Such withdrawals will not count against maximums provided for in 6.a.

A "W" shall not be used in calculating grade point average or progress points.

The following statement shall appear in the campus catalog:

The symbol "W" indicates that the student was permitted to withdraw from the course after the__(day/week) of instruction with the approval of the instructor and appropriate campus officials. It carries no connotation of quality of student performance and is not used in calculating grade point average or progress points.

In addition to this statement, the campus catalog shall include a description of the procedures to be followed in withdrawing from a class or from the campus. Such procedures shall be consistent with all applicable provisions of this executive order.

6.f. WU (Withdrawal Unauthorized). The symbol "WU" shall be used where a student, who is enrolled on the census date, does not officially withdraw from a course but fails to complete it. Its most common use is in those instances where a student has not completed sufficient course assignments or participated in sufficient course activity to make it possible, in the opinion of the instructor, to report satisfactory or unsatisfactory completion of the class by use of the letter grade (A-F). The instructor shall report the last known date of attendance by the student. The symbol "WU" shall be identified as a failing grade in the transcript legend and shall be counted as units attempted but not passed in computing the grade point average. In courses which are graded Credit/No Credit or in cases where the student has elected Credit/No Credit valuation, use of the symbol "WU" is inappropriate and "NC" shall be used instead. The following statement shall appear in the campus catalog:

The symbol "WU" indicates that an enrolled student did not withdraw from the course and also failed to complete course requirements. It is used when, in the opinion of the instructor, completed assignments or course activities or both were insufficient to make normal evaluation of academic performance possible. For purposes of grade point average and progress point computation this symbol is equivalent to an "F."

If local campus policy prescribes other instances where this symbol may be used, the foregoing statement shall be extended to cover such instances.

Carried.

*FS 10-56/CPC/Ex.

NEW AND SUBSTANTIVELY CHANGED PROGRAMS, MORATORIUM ON, ACADEMIC YEAR 2010-2011

Background: Since the campus is required to reduce FTES in the upcoming Academic Year and due to unprecedented budgetary turmoil, the Curriculum Policies Committee would like to insure that we are doing all we can to allow students who are in residence to not take any longer to complete their degree programs than is already necessary. A student taking additional courses means that another qualified student may not be able to be admitted.

As it is often said that the “Curriculum belongs to the Faculty,” the Curriculum Policies Committee believes that it is essential to take some action. This proposal was developed by CPC with the assistance of representation from Academic Affairs and as a follow-up to a referral by the Executive Committee.

The Faculty Senate recommends:

• Effective for the 2010-11 Academic Year, there will be a moratorium on approval of:

o New Degree Programs

o New Certificate Programs that are not embedded within a current degree program

o Program Changes that increase the number of units in the major or the degree program

o Program Changes that require additional resources to implement

• Programs may request an exemption from the terms of this policy if they are required to make one of the aforementioned changes by their external accrediting body.

• This moratorium will be reviewed by the Curriculum Policies Committee in March 2011.

Carried.

FS 10-55/APC/Ex.

INCOMPLETE POLICY, CLARIFICATION AND ALIGNMENT WITH EXECUTIVE ORDER 1037

EO 1037 states that “The conditions for removal of the Incomplete shall be reduced to writing by the instructor and given to the student with a copy placed on file with the appropriate campus officer…” APC recommends the additional steps incorporated into the CMS grade submittal process and the use of the “Incomplete Contract Data” form be used to implement this requirement.

While EO 1037 states the “IC (Incomplete Charged)” grade symbol may be used, this is not a new option. To be consistent with current policy, which does not include the “IC” grade symbol, APC recommends that the current policy not be changed.

EO 1037 states that “it may be appropriate for a faculty member to submit a letter grade to be assigned in the event the Incomplete is not made up within one year.” Current policy does not provide for such an option. APC recommends that this option not be included and the current policy not be changed.

Incomplete Policy (revised)

The symbol “I” (Incomplete authorized) indicates that a clearly identifiable portion of course requirements cannot be completed and evaluated within the academic term due to unforeseen but fully justified reasons ¹ and that there is still a possibility of earning credit.

An incomplete shall not be assigned for the following reasons:

· When it is necessary for the student to attend a major portion of the course when it is next offered.

· Where normal practice requires extension of course requirements beyond the close of the academic term (e.g. thesis or project type courses). In such cases the “RP” (Report in Progress) grade should be assigned

· The student does not have a passing grade.

The student has the responsibility to bring pertinent information to the attention of the instructor and to determine from the instructor the remaining course requirements that must be satisfied to remove the Incomplete.

An undergraduate student may not repeat the course for which an “I” has been received until that “I” has been converted to a grade other than “I”.

A student may petition to convert the “I” to “F” so that they may enroll in the course.

Conditions for completing the “I” grade. Conditions for completing the “I” grade shall be determined by the instructor. In addition the instructor will specify the time period during which these conditions are to be met. The conditions and specified time period for completion will be recorded on the student’s Incomplete Form.

The specified time period shall not exceed one academic year. This one-year limit extends from the last day of instruction of the semester or session in which the “I” grade was assigned until the last day of instruction in the same semester or session one year later. However, the instructor may specify a time period less than this one year limit.

The specified time period limitation applies whether or not the student maintains continuous enrollment at California State University Sacramento.

An extension of the one-year time limit may be granted by petition to the Academic Standards Committee for contingencies such as intervening military service and serious health or personal problems.

The student shall be provided with a copy of the Incomplete Form.

At the end of each grading period, departments shall be provided with a report and copies of all Incomplete forms submitted by their faculty.

Completing the “I” grade. A final grade will be assigned when the work agreed upon (based on conditions provided in the Incomplete Form) has been completed, submitted within the specified time period, and evaluated.

In the event the faculty member is not available to evaluate the student’s submitted work, the department chair shall assume the responsibility of providing for the evaluation and the submittal of the grade.

Failure to complete the “I” grade. A student’s “I” grade will convert to an “F” or an “NC” and be recorded on the student’s transcript if the required coursework is not completed within the specified time period.

At the time of degree evaluation, the degree will not be awarded if a student has outstanding “I” grades that were converted to “F” grades, which cause the student’s grade point average to fall below ~~any~~ minimum level grade point requirements for graduation (e.g. overall GPA, major or minor GPA, or General Education).

Incomplete grades will not be considered for deletion by the Academic Standards Committee.

EO 1037 Wording:

2. I (Incomplete Authorized). The “I” symbol shall be used only when the faculty member concludes that a clearly identifiable portion of course requirements cannot be met within the academic term for unforeseen reasons. An Incomplete shall not be assigned when it is necessary for the student to attend a major portion of the class when it is next offered. An Incomplete is also prohibited where the normal practice requires extension of course requirements beyond the close of a term, e.g., thesis or project type courses. In such cases, use of the “RP” symbol is required. The conditions for removal of the Incomplete shall be reduced to writing by the instructor and given to the student with a copy placed on file with the appropriate campus officer until the Incomplete is removed or the time limit for removal has passed.

A student may not re-enroll in a course for which he or she has received an “I” until that “I” has been converted to a grade other than “I”; e.g., A-F, IC.

An Incomplete shall be converted to the appropriate grade or symbol within one year following the end of the term during which it was assigned provided, however, an extension of the one-year time limit may be granted by petition for contingencies such as intervening military service and serious health or personal problems. Where campus policy requires assignment of final grades on the basis of numerous demonstrations of competency by the student, it may be appropriate for a faculty member to submit a letter grade to be assigned in the event the Incomplete is not made up within one year. If the Incomplete is not converted to a credit-bearing grade within the prescribed time limit, or any extension thereof, it shall be counted as a failing grade in calculating grade point average and progress points unless the faculty member has assigned another grade in accordance with campus policy.

The following statement shall appear in the campus catalog:

The symbol “I” (Incomplete Authorized) indicates that a portion of required course work has not been completed and evaluated in the prescribed time period due to unforeseen, but fully justified, reasons and that there is still a possibility of earning credit. It is the responsibility of the student to bring pertinent information to the attention of the instructor and to determine from the instructor the remaining course requirements which must be satisfied to remove the Incomplete. A final grade is assigned when the work agreed upon has been completed and evaluated.

An “I” must normally be made up within one calendar year immediately following the end of the term during which it was assigned.

This limitation prevails whether or not the student maintains continuous enrollment. Failure to complete the assigned work will result in an “I” being converted to an “IC” symbol, unless the faculty member assigns a specific letter grade at the time the Incomplete is assigned, which would replace the “I” in the student’s record after the calendar year deadline.

3. IC (Incomplete Charged). The “IC” symbol may be used when a student who received an authorized incomplete “I” has not completed the required course work within the allowed time limit. The “IC” replaces the “I” and is counted as a failing grade for grade point average and progress point computation.

¹ Students in the military reserve who are called to active duty during or around the final examinations period are eligible to receive an “I” grade provided they meet the conditions above.

Incomplete Policy (revised)

The symbol “I” (Incomplete authorized) indicates that a clearly identifiable portion of course requirements cannot be completed and evaluated within the academic term due to unforeseen but fully justified reasons ² and that there is still a possibility of earning credit.

An incomplete shall not be assigned for the following reasons:

· When it is necessary for the student to attend a major portion of the course when it is next offered.

· The student does not have a passing grade.

An undergraduate student may not repeat the course for which an “I” has been received until that “I” has been converted to a grade other than “I”.

A student may petition to convert the “I” to “F” so that they may enroll in the course.

The specified time period limitation applies whether or not the student maintains continuous enrollment at California State University Sacramento.

An extension of the one-year time limit may be granted by petition to the Academic Standards Committee for contingencies such as intervening military service and serious health or personal problems.

The student shall be provided with a copy of the Incomplete Form.

At the end of each grading period, departments shall be provided with a report and copies of all Incomplete forms submitted by their faculty.

At the time of degree evaluation, the degree will not be awarded if a student has outstanding “I” grades that were converted to “F” grades, which cause the student’s grade point average to fall below minimum level grade point requirements for graduation (e.g. overall GPA, major or minor GPA, or General Education).

Incomplete grades will not be considered for deletion by the Academic Standards Committee.

Incomplete Grade Policy (Current)

University Policy Manual http://www.csus.edu/umanual/acad/UMG05150.htm

The symbol "I" (Incomplete Authorized) indicates that a portion of required course work has not been completed and evaluated in the prescribed course session dates due to unforeseen but fully justified reasons and that there is still a possibility of earning credit.* It is the responsibility of the student to bring pertinent information to the attention of the instructor and to determine from the instructor the remaining course requirements that must be satisfied to remove the Incomplete.

Agreement as to the conditions for removal of the Incomplete will be in writing, signed by the instructor, student, and the department chair (or designee) and placed on file with the appropriate academic department until the Incomplete is removed or the time limit passed. A final grade is assigned when the work agreed upon has been completed and evaluated.

An "I" (Incomplete Authorized) should not be assigned when it is necessary for the student to attend additional class meetings to complete the course requirements. An Incomplete must be made up within 12 months of the end of the term in which it was assigned. This limitation prevails whether or not the student maintains continuous enrollment. Failure to complete the assigned work will result in an Incomplete being changed to an "F" or "NC" on the academic transcript.

At the time of degree evaluation, the degree will not be awarded if a student has any outstanding "I" grades which, if calculated as "F", would cause the student's grade point average to fall below the minimum level for graduation in any grade point requirement (CSUS, overall, major, minor or General Education).

Incomplete grades are not considered for deletion by the Academic Standards Committee.

*Note: Students in the military reserve whose units go on active duty during or around the final examinations period are eligible to receive an "I".

Please obtain the “petition for incomplete grade” from the department office..

Effective Date: September 1, 2002; Revised July 2005

2 Students in the military reserve who are called to active duty during or around the final examinations period are eligible to receive an “I” grade provided they meet the conditions above.

Carried.

FS 10-57A/Flr.

MOTION TO DIVIDE FS 10-57

The Faculty Senate divides FS 10-57/Ex. “Resolution on Delayed Implementation of the EO 1037 Repeat Course Policy” as follows:

FS 10-57B:

The Faculty Senate recommends that implementation of the repeat coursework policy contained within EO 1037 be delayed, with a request for an implementation extension of one academic year to be made to the Chancellor’s Office (such that implementation of the repeat coursework policy contained within EO 1037 would not take effect any earlier than with respect to enrollments for Fall 2011).

The Faculty Senate further recommends that existing/past practice regarding repeat coursework, both in terms of the number of courses allowed to be repeated and the original grades which might have been earned, remain in effect until that time.

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FS 10-57C:

The Faculty Senate further recommends that a temporary, campus-wide moratorium against new repeat coursework policies be enacted, to preclude the possibility of confusing, inconsistent and conflicting policies existing at different levels (department, college, campus) or between parallel academic units (in different departments or colleges), with the moratorium to be lifted at such a time as a new campus-wide policy is established (unless the new policy contains a continued moratorium).

Carried unanimously.

FS 10-57D/Flr.

MOTION TO POSTPONE FS 10-57B

The Faculty Senate postpones FS 10-57B until the May 20, 2010 meeting

Carried unanimously.

FS 10-57C/Flr.

CAMPUS-WIDE MORATORIUM ON ENACTMENT OF COLLEGE AND DEPARTMENT LEVEL REPEAT COURSE WORK POLICIES

Carried.

Having reached the hour of adjournment, the following items will appear on the May 13, 2010 Faculty Senate agenda:

FS 10-35/GSPC/Ex.	GOOD STANDING FOR GRADUATE STUDENTS, DEFINITION OF
FS 10-19/Ex.	ACADEMIC VALUES STATEMENT

SENATE SCHEDULE OF MEETINGS FOR SPRING:

· May 20, 2010 – (Library 11)