2011-2012
FACULTY SENATE
California State University, Sacramento
AGENDA
Thursday, May 3, 2012
Foothill Suite, Union
3:00- 5:00 p.m.
OPEN
FORUM
INFORMATION ITEM
ENROLLMENT
AND REGISTRATION UPDATE – AVP Mills
REGULAR AGENDA
CONSENT
ACTION
FS 11/12-/137Flr MINUTES
OF APRIL 26, 2012
FIRST READING
FS 11/12/-138/APC/EX GRADE APPEALS POLICY, REVISION TO
The
Faculty Senate recommends revisions to the Grade Appeals Policy as indicated in
Attachment A: Student Grade Appeal
Policy
Attachment A-1: Student
Grade Appeal Form
Background information is provided in Attachment A-2
FS 11/12/-139/FPC/EX FACULTY CONSULTATION ON THE
SELECTION OF ASSOCIATE
OR ASSISTANT
COLLEGE DEANS POLICY, REVISION TO
The Faculty Senate endorses revisions to the Faculty
Consultation on the
Selection
of Associate or Assistant College Deans policy as indicated in Attachment
B
FS 11/12-50/GSPC/EX SECOND
BACHELOR’S ACADEMIC ACTION CATEGORIES POLICY,
ESTABLISHMENT
OF
The Faculty Senate recommends the establishment of the
Second Bachelor’s Academic
Action Categories Policy as indicated in Attachment
C.
Background information is provided in Attachment
C-1.
FS 11/12-53/GSPC/EX ACADEMIC
RENEWAL FOR GRADUATE STUDENTS POLICY, ESTABLISHMENT OF
The Faculty Senate recommends the establishment of the
Second Bachelor’s Academic
Action Categories Policy as indicated in Attachment
D
FS 11/12-140/EX FIELD
TRIP POLICY, ESTABLISHMENT OF Attachment
N
The Faculty Senate endorses the creation as the policy
described in Attachment N.
FS 11/12-141/EX INTERNSHIP
POLICY, ESTABLISHMENT OF Attachment
O
The Faculty Senate endorses the creation of the policy
described in Attachment O.
SECOND READING
FS 11/12-100/SEL: STANDING
RULES: MEMBERSHIP AND OPERATIONAL
PROCEDURES FOR ALL APPOINTED STANDING POLICY COMMITTEES OF THE FACULTY SENATE whose chairs are designated members of the
executive committee
See Attachment
D for Summary and Rationale and links to documents relating to this
item.
The Faculty Senate adopts the
following general guidelines to govern the membership and operating procedures
for all appointed standing Policy Committees whose chairs are designated
members of the Executive Committee. Upon adoption, these guidelines shall be
applied to any existing or newly established appointed standing Policy committee
whose chairs are designated members of the Executive Committee.
Membership & Operating Procedures of
Appointed Standing Policy Committees of the Faculty Senate Whose Chairs are
Designated Members of the Executive Committee[1]
(These guidelines pertain to all standing
Policy Committees with variations as noted in individual charges)
Membership
Voting members shall include: 11 faculty members appointed by the Faculty Senate to
a three year term, including one faculty member from the Library or Student
Services Professionals-Academically Related units; and ten College-based
faculty members. More than one member
may be from a single college but no two members may be from the same department/unit. Every effort shall be made to encourage
membership from each college.
Non-voting members shall include: one staff member appointed by the University Staff
Assembly to a two year term; at least one, but no more than two, students
appointed by ASI to a one year term; ex-officio members of the administration
as specified in each Policy Committee charge; and the Faculty Senate Chair.
Election and Role of
Policy Committee Chairs
A) The Chair of each Policy Committee shall be elected
annually by the Faculty Senate as described in the By-Laws of the Faculty
Senate. The Committee Chair shall be
included in the count of the 11 voting members.
B) The term of office of a Policy Committee Chair shall
be one year. The term shall begin at noon on the last day of the spring
semester in which s/he is elected Chair and shall end at noon on the last day
of the spring semester of the following year.
C) A faculty member may be elected to serve up to three
consecutive terms of one year each as the Chair of the same Policy Committee.
After an interval of one year following the end of the third consecutive term,
the faculty member shall become eligible for election to the Chair of this
Policy Committee.
D) Each Policy Committee Chair shall also serve as an
ex-officio non-voting member of the Faculty Senate, unless concurrently serving
as the elected representative of his or her department/unit.
E) Each Policy Committee Chair shall also serve as a
voting member of the Executive Committee.
Election and Role of
Policy Committee Vice Chair(s)
A) At its
first meeting of the academic year, each Policy Committee shall elect, from
among its voting membership, a Vice Chair and any other committee officers
deemed appropriate.
B) The Vice Chair of a Policy
Committee shall preside over the routine business of a Policy Committee in the
absence of the Committee Chair or, should the office of Policy Committee Chair
become vacant, until the election of a new Committee Chair; the Policy
Committee Vice Chair shall not serve as an ex-officio member of the Senate or
its Executive Committee.
Operations
A) The Committee shall work in close coordination with
other Faculty Senate Policy Committees and other Senate and University committees/subcommittees
in the performance of its duties.
B) Issues considered by the committee may be referred as well by the Executive Committee to
any of the other committees of the Faculty Senate. The committee may similarly refer issues to
other Senate committees through the Executive Committee.
C) The Committee shall meet at
least once a month at a designated time and place.
D) A quorum of the Committee shall require the presence
of at least six voting members. The
Committee shall not act in the absence of a quorum.
E) Committee meetings shall be
open to the university community.
F) The meeting agenda and supporting documentation shall
be distributed to Committee members at least 72 hours prior to the meeting.
G) Committee agendas and
minutes of the meeting shall be published on the Faculty Senate homepage in a
timely manner.
FS 11-12/101/SEL:
STANDING RULES: CREATES THE STUDENT AFFAIRS POLICY
COMMITTEE TO REPLACE THE EXISTING ACADEMIC POLICIES COMMITTEE; REMOVES
RESPONSIBILITY FOR THE ACADEMIC CALENDAR FROM THIS COMMITTEE; AND CREATES A
STUDENT RETENTION AND GRADUATION SUBCOMMITTEE; ALL TO BE EFFECTIVE IN
2013-2014.
Amends FS 09-11A/Ex and AS 94-98B.
See FS 11/12-102/SEL for
Memberships and Charge of the Student Retention and Graduation Subcommittee.
See Attachment
E for Summary and Rationale and links to documents relating to this item.
The Faculty Senate creates
the Student Affairs Policy Committee (SAPC), as described below, to replace, in
AY 2013-2014, the existing Academic Policies Committee, removes responsibility
for the academic calendar from this committee, and creates a Student Retention
and Graduation Subcommittee with a reporting relationship to the SAPC
established herein. The Faculty Senate
shall appoint the membership of the new committee in Spring 2013 for the
purpose of electing a committee chair who shall take office as an ex-officio
member of the Executive Committee at noon on the last day of the Spring 2013
semester, and to ensure that the committee is in place to conduct regular
business at the beginning of AY 2013-2014.
STUDENT AFFAIRS POLICY COMMITTEE[2]
Charge: The
Student Affairs Policy Committee, a
standing Policy Committee of the Faculty Senate, acts as a consultative
and deliberative body of the Faculty Senate.
The Committee is responsible
for the development, review and revision of policies related to and
affecting student progress to degree (both undergraduate and graduate) or to
program completion. Accordingly, the
Committee has
oversight with respect to a wide range of policies that govern the nexus
between the University’s Academic Affairs and Student Affairs Divisions. The Committee’s purview includes, but is not
limited to, reviewing and making recommendations on policies pertaining to:
admission standards, student academic standing (i.e., definitions of good standing, probation, continued Probation,
disqualification, dismissal, reinstatement and readmission after dismissal);
student honors and awards; satisfactory progress standards; definition of
grading symbols; add, drop, and repeat policies; academic honesty policies and
procedures; academic program access for students with disabilities; student
grade appeal policy and process; student grievance procedures; student rights
and responsibilities; student academic advising policies; enrollment management
policies (e.g., registration limitations); and academic support programs and
programs/initiatives designed to improve student retention and graduation
rates. The Committee shall supervise
generally the work of its subcommittees and may refer, remove or receive from
them matters that require reconsideration of policies pertaining to Student
Affairs.
Membership: Voting members shall include: 11 faculty members appointed by the Faculty Senate to
a three year term, including one faculty member from the Library or Student
Services Professionals-Academically Related units, and ten College-based
faculty members. More than one member
may be from a single college but no two members may be from the same
department/unit. Every effort shall be
made to encourage membership from each college.
Non-voting members shall include:
·
one staff member
appointed by the University Staff Assembly to a two year term;
·
one undergraduate
student appointed by ASI to a one year term;
·
one graduate
student appointed by ASI to a one year term;
·
ex-officio
members of the administration as determined by the Executive Committee and the
President, and which shall normally include incumbents or designees of the
following offices or their equivalents: Associate Vice President for Student
Affairs, Enrollment and Student Support; Associate Vice President, Student
Retention and Academic Success;
Associate Dean of Undergraduate Studies; University Registrar; Director,
Academic Advising Center and Career Center; and may include others as deemed
necessary to the work of the Committee;
·
Faculty Senate
Chair.
Officers:
Election and Role of Chair
A) The Chair shall be elected annually by the Faculty
Senate as described in the By-Laws of the Faculty Senate. The Committee Chair
shall be included among the 11 voting members of the Committee.
B) The term of office of the Student Affairs Policy Committee Chair shall be one year. The term shall
begin at noon on the last day of the spring semester in which s/he is elected the
Student Affairs Policy Committee Chair
and shall end at noon on the last day of the spring semester of the following
year.
C) A faculty member may be elected to serve up to three
consecutive terms of one year each as the Chair of the
Student Affairs Policy Committee. After
an interval of a year following the end of the third consecutive term, the
faculty member shall become eligible again for election to the Chair of the
Student Affairs Policy Committee.
D) The Student Affairs Policy
Committee Chair shall also serve as an ex-officio non-voting member of the
Faculty Senate, unless concurrently serving as the elected representative
his or her department/unit.
E) The
Student Affairs Policy Committee Chair
shall also serve as an ex-officio voting member of the Executive Committee.
Election and Role of
Vice-Chair(s)
At its first meeting of the academic year, the Student Affairs
Policy Committee shall elect, from among its membership, a Vice-Chair. The Vice-Chair
shall serve as acting chair in the absence of the Chair.
Committees/Subcommittees
that report to the Student Affairs Policy Committee:
·
Academic Standards
Subcommittee
·
Readmission
Subcommittee
·
Student
Retention and Graduation Subcommittee[3]
·
Faculty
Endowment for Student Scholarships Committee
Liaisons to
Subcommittees: The Committee shall appoint one of its voting members to serve as
liaison between itself and each of the committees/subcommittees identified
above.
Operations:
A)
The Committee
shall work in close coordination with other Faculty Senate Policy Committees
and other Senate and University committees/subcommittees in the performance of
its duties.
B)
Issues considered
by the Student Affairs Policy Committee may be referred as well by the Executive Committee to
any of the other committees of the Faculty Senate. The Committee may similarly refer issues to
other Senate committees through the Executive Committee.
C)
The Student
Affairs Policy Committee shall meet at
least once a month at a designated time and place.
D)
A quorum of the
Committee shall require the presence of at least six voting members. The Committee shall not act in the absence of
a quorum.
E)
Committee meetings
shall be open to the university community.
F)
The meeting
agenda and supporting documentation shall be distributed to Committee members
at least 72 hours prior to the meeting.
G)
Committee agendas
and minutes of the meeting shall be published on the Faculty Senate homepage in
a timely manner.
FS 11/12-102/SEL: STANDING
RULES: MEMBERSHIP AND CHARGE OF THE STUDENT RETENTION AND GRADUATION
SUBCOMMITTEE OF THE STUDENT AFFAIRS POLICY COMMITTEE, EFFECTIVE AY 2013-2014
.
Amends FS 09-11A/Ex and AS 94-98B.
See FS 11-12/101/SEL for establishment of the
Student Affairs Policy Committee and the Student Retention and Graduation
Subcommittee.
See Attachment
F for Summary and Rationale and links to documents relating to this item.
The Faculty Senate approves
the membership and charge of the Student Retention and Graduation Subcommittee
of the Student Affairs Policy Committee as described below, to become effective
AY 2013-2014. The Faculty Senate shall
appoint the membership of the new subcommittee in Spring 2013 to ensure that
the subcommittee is in place to conduct regular business at the beginning of AY
2013-2014.
STUDENT RETENTION AND GRADUATION
SUBCOMMITTEE
Charge: The Student Retention and Graduation Subcommittee is a
subcommittee of the Student Affairs Policy Committee. The Subcommittee serves as a research, program
evaluation, and policy analysis workgroup and consultative/advisory body on
matters relating to student progress toward degree, student support programs,
and instructional programs/initiatives designed to improve retention and
graduation rates. Accordingly, the
Subcommittee’s responsibilities include, but are not limited to: on-going
review of student progress data in collaboration with the Office of
Institutional Research, assessment of the impact of policies relating to and
affecting student progress to degree, conducting evaluations of academic
support programs, academic advising and student support services, and
conducting assessments of instructional programs/initiatives designed to
improve retention and graduation rates. Although not a “policy committee,” per se, the Subcommittee works closely
with the Student Affairs Policy Committee and the Office of Institutional
Research in policy development, review and evaluation. Similarly, although the Subcommittee is not
directly involved in the delivery of academic advising, academic support
programs, student support services or instructional programs/initiatives
designed to improve retention and graduation, it is responsible for consulting
with and making recommendations to the units involved in these matters.
Membership:
Voting members shall include: Seven college-based faculty members appointed by the
Faculty Senate to three year terms and four student services professionals
appointed to three year terms by the Vice-President for Student Affairs. More than one faculty member may be from a
single college but no two members may be from the same department/unit. Every effort shall be made to encourage
membership from each college. In
addition, every effort shall be made to appoint student services professionals
with direct and substantial student contact in different units of Student
Affairs.
Non-voting members shall include:
·
one member of the
Student Affairs Policy Committee serving as liaison between the Subcommittee
and the Student Affairs Policy Committee;
·
one undergraduate
student appointed by ASI to a one year term;
·
ex-officio
members of the administration as determined by the Executive Committee and the
President, and who shall normally include incumbents or designees of the
following offices or their equivalents: Associate Vice President for Student
Affairs, Enrollment and Student Support; Associate Vice President, Student
Retention and Academic Success;
Associate Dean of Undergraduate Studies; Director of the Office of
Institutional Research; and may include others as deemed necessary to the work
of the Subcommittee;
·
Chair of the
Student Affairs Policy Committee.
Officers: The Subcommittee shall elect a Chair and Vice-Chair by
and from the voting membership of the Subcommittee.
Operations:
A)
The subcommittee
is charged to develop its own agenda relating to the scope of its
responsibilities, to conduct work referred to it by the Student Affairs Policy
Committee, and to respond to requests for consultation/advice from individuals/units
on matters within its purview.
B)
The Subcommittee
may similarly refer issues to other Senate or University Committees or
administrative units in Academic Affairs or Student Affairs through the Student
Affairs Policy Committee.
C)
The Subcommittee
shall meet at least once a month at a designated time and place.
D)
A quorum of the
Subcommittee shall require the presence of at least six voting members. The Committee shall not act in the absence of
a quorum.
E)
Subcommittee
meetings shall be open to the university community.
F)
The meeting
agenda and supporting documentation shall be distributed to Subcommittee
members, including all non-voting members, and to the Faculty Senate Secretary
at least 72 hours prior to the meeting.
G)
Subcommittee
Minutes of meetings shall be distributed to Subcommittee members, including all
non-voting members, and to the Faculty Senate Secretary in a timely manner.
FS 11/12-103/SEL: STANDING RULES: CREATES THE FACULTY AFFAIRS POLICY COMMITTEE
TO REPLACE, IN 2013-2014, THE CURRENT FACULTY POLICIES COMMITTEE
Amends/rescinds FS
09-11C/Ex and AS 94-98C
See Attachment
G for Summary and Rationale and links pertaining to this item.
The
Faculty Senate creates the Faculty Affairs Policy Committee (FAPC), as
described below, to replace in 2013-2014, the existing Faculty Policies
Committee (FPC). The Faculty Senate
shall appoint the membership of the new committee in Spring 2013 for the
purpose of electing a committee chair who shall take office as a member of the
Executive Committee at noon on the last day of the Spring 2013 semester, and to
ensure that the committee is in place to conduct regular business at the beginning
of AY 2013-2014.
Faculty
Affairs Policy Committee[4]
Charge: The Faculty Affairs
Policy Committee, a standing Policy
Committee of the Faculty Senate, acts as a consultative and deliberative
body of the Faculty Senate. The
Committee is responsible for the development, review and revision of policies
related to and affecting faculty pertaining to the areas of professional
development, professional standards, faculty awards, workload, retention,
academic freedom not related to course content, research and creative
activities, the academic calendar[5],
and other faculty matters outside the purview of the collective bargaining
agreement and the UARTP Committee that are deemed necessary by the Executive
Committee of the Faculty Senate. The
Committee shall supervise generally the work of its subcommittees and may
refer, remove or receive from them matters that require reconsideration of
policies pertaining to Faculty Affairs.
Membership:
Voting members shall
include:
11 faculty members appointed by the Faculty Senate to a three year term,
including one faculty member from the Library or Student Services
Professionals-Academically Related units; and ten College-based faculty
members. More than one member may be
from a single college but no two members may be from the same
department/unit. Every effort shall be
made to encourage membership from each college.
Non-voting members shall
include:
-
one staff member appointed by the University Staff Assembly to a two
year term;
-
one student appointed by ASI to a one year term;
-
ex-officio members of the administration as determined by the
Executive Committee and the President, and which shall normally include: the
Vice President for Human Resources and the Vice President for Research
Administration and Contract Administration (or comparable offices), and may
include others as deemed necessary to the work of the Committee;
-
Faculty Senate Chair
Officers:
Election
and Role of Chair
A) The Chair shall be
elected annually by the Faculty Senate as described in the By-Laws of the
Faculty Senate. The Committee Chair shall be included among the 11 voting
members of the committee.
B) The term of office of the Faculty Affairs Policy Committee Chair shall be one year. The
term shall begin at noon on the last day of the spring semester in which s/he
is elected the Faculty Affairs Policy Committee Chair and shall
end at noon on the last day of the spring semester of the following year.
C) A faculty member may be
elected to serve up to three consecutive terms of one year each as the Chair of
the Faculty Affairs Policy Committee. After an
interval of a year following the end of the third consecutive term, the faculty
member shall become eligible again for election to the Chair of the Faculty Affairs Policy Committee.
D) Each Policy Committee
Chair shall also serve as an ex-officio non-voting member of the Faculty
Senate, unless concurrently serving as the elected representative of his or her
department/unit.
E) The Faculty Affairs Policy Committee Chair shall also serve as an
ex-officio voting member of the Executive Committee.
Election
and Role of Vice Chair(s)
At its first meeting of the
academic year, the Faculty Affairs Policy Committee shall elect, from among its
voting members, a Vice Chair. The Vice Chair shall
serve as acting chair in the absence of the Chair.
Committees/Subcommittees
that report to or are overseen by the Faculty Affairs Policy Committee[6]:
·
Pedagogy Enhancement Awards Subcommittee
(PEAS)
·
Research and Creative Activities Award
Subcommittee
·
Visiting Scholars Subcommittee
·
Committee on Diversity and Equity (CODE)
·
Lifetime Achievement Award Selection
Committee
·
Center for Teaching and Learning Advisory
Board
·
Livingston Annual Faculty Address Committee
Liaisons to Committees/Subcommittees:
The Committee shall
appoint one voting member of the Faculty Affairs Policies Committee to serve as
liaison between itself and each of the following committees/subcommittees:
·
Pedagogy Enhancement Awards Subcommittee
(PEAS)
·
Research and Creative Activities Award
Subcommittee
·
Committee on Diversity and Equity (CODE)
·
Center for Teaching and Learning Advisory
Board
Operations:
A)
The Committee shall work in close coordination with other Faculty
Senate Policy Committees and other Senate and University
committees/subcommittees in the performance of its duties.
B)
Issues considered by the Faculty Affairs Policy
Committee may
be referred as well by the Executive Committee to any of the other committees
of the Faculty Senate. The Committee may
similarly refer issues to other Senate committees through the Executive
Committee.
C)
The Faculty Affairs Policy Committee shall meet at
least once a month at a designated time and place.
D)
A quorum of the Committee shall require the presence of at least six
voting members. The Committee shall not
act in the absence of a quorum.
E)
Committee meetings shall be open to the university community.
F)
The meeting agenda and supporting documentation shall be distributed
to Committee members at least 72 hours prior to the meeting.
G)
Committee agendas and minutes of the meeting shall be published on the
Faculty Senate homepage in a timely manner.
FS 11/12-104/SEL: STANDING
RULES: CREATES THE ACADEMIC AFFAIRS POLICY COMMITTEE TO REPLACE THE EXISTING
CURRICULUM POLICIES COMMITTEE, GRADUATE STUDIES POLICIES COMMITTEE, AND
GE/GRADUATION REQUIREMENTS POLICIES COMMITTEE; RENAMES THE SUBCOMMITTEE FOR
CURRICULUM AS THE COURSE AND PROGRAM PROPOSAL REVIEW SUBCOMMITTEE; AND CREATES
A GRADUATE PROGRAMS SUBCOMMITTEE; ALL TO BE EFFECTIVE IN AY 2013-2014.
Amends/rescinds FS 09-11B and AS 94-98A (CPC), FS
08-54, FS 08-65 and FS 09-10 (GSPC), FS 09-11D and AS 94-98A (GE/GRPC) and AS
06-87 (Subcommittee for Curriculum).
See FS 11/12-105/SEL for
Membership and Charge of the Graduate Programs Subcommittee
See Attachment
H for Summary and Rationale and links to documents relating to this item.
The Faculty Senate creates
the Academic Affairs Policy Committee (AAPC), as described below, to replace,
in 2013-2014, the existing Curriculum Policies Committee (CPC), Graduate
Studies Policies Committee (GSPC) and GE/Graduation Requirements Policies
Committee (GE/GRPC); renames the Subcommittee for Curriculum as the Course and
Program Proposal Review Committee; and creates a Graduate Programs Subcommittee
with a reporting relationship to the AAPC established herein. The Faculty Senate shall appoint the
membership of the new committee in Spring 2013 for the purpose of electing a
committee chair who shall take office as a member of the Executive Committee at
noon on the last day of the Spring 2013 semester, and to ensure that the
committee is in place to conduct regular business at the beginning of AY
2013-2014.
ACADEMIC
AFFAIRS POLICY COMMITTEE[7]
Charge: The Academic Affairs Policy Committee, a standing Policy Committee of the Faculty
Senate, acts as a consultative and deliberative body of the Faculty
Senate. The Committee is responsible for the development, review and
revision of policy and other matters
pertaining to the undergraduate, post-baccalaureate and graduate
curricula. Accordingly, the Committee
has oversight with respect to policies governing the development, review, and
sustainability of the curriculum at Sacramento State, course and program
approval process—including Major, Minor, Certificate, Credential, General
Education and Graduation Requirements—and the assessment of student learning
outcomes in courses and programs, and other matters as deemed necessary by the
Executive Committee of the Faculty Senate. The Committee shall supervise
generally the work of its subcommittees and may refer, remove or receive from
them matters that require reconsideration of policies pertaining to Academic
Affairs.
Membership: Voting members
shall include: 11 faculty members appointed by the Faculty Senate to a three
year term, including one faculty member from the Library or Student Services
Professionals-Academically Related units, and ten College-based faculty
members. More than one member may be
from a single college but no two members may be from the same department/unit. Every effort shall be made to encourage
membership from each college.
Non-voting members
shall include:
-
one staff member appointed by the University Staff Assembly to a
two year term;
-
one undergraduate student appointed by ASI to a one year term;
-
one graduate student appointed by ASI to a one year term;
-
ex-officio members of the administration as determined by the
Executive Committee and the President, and which shall normally include: the
Associate Dean of Undergraduate Studies and Dean of Graduate Studies (or
comparable offices), and may include others as deemed necessary to the work of
the Committee;
-
Faculty Senate Chair
Officers:
Election and Role of Chair
A) The Chair shall be
elected annually by the Faculty Senate as described in the By-Laws of the
Faculty Senate. The Committee Chair shall be included among the 11 voting
members of the Committee.
B) The term of office
of the Academic Affairs Policy Committee Chair shall be one year. The
term shall begin at noon on the last day of the spring semester in which s/he
is elected the Academic Affairs Policy Committee Chair and shall end at noon on
the last day of the spring semester of the following year.
C) A faculty member
may be elected to serve up to three consecutive terms of one year each as the
Chair of the Academic Affairs Policy Committee. After an interval of a year
following the end of the third consecutive term, the faculty member shall
become eligible again for election to the Chair of the
Academic Affairs Policy Committee.
D) The
Academic Affairs Policy Committee Chair shall also serve as an ex-officio non-voting
member of the Faculty Senate, unless concurrently serving as the elected
representative of his or her department/unit.
E) The
Academic Affairs Policy Committee Chair shall also serve as an ex-officio voting member of
the Executive Committee.
Election and Role of Vice Chair(s)
At its first meeting of the academic year, the Academic Affairs
Policy Committee shall elect from among its voting members a Vice Chair for Undergraduate
Affairs and a Vice-Chair for Graduate Affairs.
The Vice Chair for Undergraduate Affairs shall serve as acting chair in
the absence of the Chair. Each Vice
Chair shall serve as Committee liaison to Subcommittees as specified below.
Committees/Subcommittees that report to the Academic Affairs Policy
Committee:
Liaisons to Subcommittees:
The Committee shall appoint one of its voting members to serve as
liaison between itself and each of the following subcommittees:
The Undergraduate
Vice-Chair shall serve as liaison to:
The Graduate Vice-Chair shall serve as liaison to:
Operations:
A) The Committee shall work in close coordination with
other Faculty Senate Policy Committees and other Senate and University
committees/subcommittees in the performance of its duties.
B) Issues considered by the Academic Affairs Policy
may be referred as well by the Executive
Committee to any of the other committees of the Faculty Senate. The Committee may similarly refer issues to
other Senate committees through the Executive Committee.
C) The Academic
Affairs Policy Committee shall meet at least once a month at a designated time
and place.
D) A quorum of the Committee shall require the presence
of at least six voting members. The
Committee shall not act in the absence of a quorum.
E) Committee meetings
shall be open to the university community.
F) The meeting agenda and supporting documentation shall
be distributed to Committee members at least 72 hours prior to the meeting.
G) Committee agendas
and minutes of the meeting shall be published on the Faculty Senate homepage in
a timely manner.
FS 11/12-105/SEL: STANDING
RULES: MEMBERSHIP AND CHARGE OF THE GRADUATE PROGRAMS SUBCOMMITTEE OF THE
ACADEMIC AFFAIRS POLICY COMMITTEE, EFFECTIVE AY 2013-2014.
The Graduate Programs Subcommittee (GPS) described
herein can be viewed as either a new subcommittee of the Academic Affairs
Policy Committee (AAPC) established by FS 11-12/104/SEL or as a
revision of the Graduate Studies Policies Committee (established/amended by FS
08-54, FS 08-65, and FS 09-10) from a standing Policy committee to an AAPC
subcommittee with revised membership and charge.
See FS 11/12-104/SEL for establishment
of the AAPC and GPS.
See Attachment
I for Summary and Rationale and links to documents relating to this item.
The Faculty Senate approves
the membership and charge of the Graduate Programs Subcommittee of the Academic
Affairs Policy Committee as described below.
The Faculty Senate shall appoint the membership of the new subcommittee
in Spring 2013 to ensure that the subcommittee is in place to conduct regular
business at the beginning of AY 2013-2014.
GRADUATE PROGRAMS SUBCOMMITTEE[10]
Charge: The Graduate Programs Subcommittee is a
subcommittee of the Academic Affairs Policy Committee. The Subcommittee serves as a workgroup and consultative/advisory
body on matters relating to all levels and types of graduate education,
resources, planning, research, and curriculum, including post-baccalaureate
course offerings, degree programs, extension courses and programs, admission
and matriculation requirements, assistantships, fellowships, graduate student
awards, grade requirements, library services, and other matters related to
post-baccalaureate, masters, and doctoral instructional development and
delivery. Although not a “policy committee,”
per se, the Subcommittee works
closely with the Academic Affairs Policy Committee and the Office of Graduate
Studies in development, review and evaluation of policies pertaining to
graduate education; and in coordination of policies, standards, and procedures
of the departments and schools and the University as a whole, insofar as they
relate to degrees and/or programs beyond the bachelor’s degree. In addition, the Subcommittee serves as a
consultative/advisory body to the Office of Graduate Studies, the Center for
Teaching and Learning, and departments and programs on matters relating to
graduate education,
Membership:
Voting members shall include: 9 faculty members appointed by the Faculty Senate to
three year terms, including 1 faculty member from the Library and 8
college-based faculty members. More than one faculty member may be from a
single college but no two members may be from the same department/unit. Every effort shall be made to encourage
membership from each college. In
addition, every effort should be made to appoint at least one faculty member
from a department/unit that offers a doctoral program.
Non-voting members shall include:
·
Academic Affairs
Policy Committee’s Vice Chair for Graduate Affairs, serving as liaison between
the Subcommittee and the Academic Affairs Policy Committee;
·
one graduate
student appointed by ASI to a one year term;
·
ex-officio
members of the administration as determined by the Executive Committee and the
President, and which shall normally include incumbents or designees of the
following offices or their equivalents: Dean of Graduate Studies and Assistant Vice President Research
Administration and Contract Administration; and may include others
as deemed necessary to the work of the Subcommittee;
·
Chair of the Academic
Affairs Policy Committee.
Officers: The Subcommittee shall elect a Chair and Vice Chair by
and from the voting membership of the Subcommittee.
Operations:
A)
The Subcommittee
is charged to develop its own agenda relating to the scope of its responsibilities,
to conduct work referred to it by the Academic Affairs Policy Committee, and to
respond to requests for
consultation/advice from individuals/units on matters within its purview.
B)
The Subcommittee
may similarly refer issues to other Senate or University Committees or
administrative units through Academic Affairs Policy Committee.
C)
The Subcommittee
shall meet at least once a month at a designated time and place.
D)
A quorum of the Subcommittee
shall require the presence of at least five voting members. The Subcommittee shall not act in the absence
of a quorum.
E)
Subcommittee
meetings shall be open to the university community.
F)
The meeting
agenda and supporting documentation shall be distributed to Subcommittee
members, including all non-voting members, and to the Faculty Senate Secretary
at least 72 hours prior to the meeting.
G)
Subcommittee
Minutes of meetings shall be distributed to Subcommittee members, including all
non-voting members, and to the Faculty Senate Secretary in a timely manner.
FS 11/12-106/SEL: STANDING
RULES: FACULTY SENATE COMMITTEE ORGANIZATIONAL CHART,
EFFECTIVE AY 2013-2014.
The Faculty Senate approves
for implementation in AY 2013-2014 the Faculty Senate Committee Organizational
Chart shown on the following page, which provides that the Senate’s five
existing appointed standing Policy Committees whose Chairs currently serve as
members of the Executive Committee (FPC, APC, CPC, GE/GR, and GSPC) be replaced
by three standing Policy committees to be styled (1) the Academic Affairs
Policies Committee, (2) the Student Affairs Policies Committee and (3) the
Faculty Affairs Policies Committee, with the
several working committees or subcommittees currently reporting to a
Senate standing committee placed under one or another of the three new Policy
committees as shown in the organizational chart and charges of the new Policy
committees, as approved in FS 11/12-101/SEL, FS 11/12-103/SEL, and FS 11/12-104/SEL. The Faculty Senate shall appoint the membership of the
new committees in Spring 2013 for the purpose of election of committee chairs
who shall take office as members of the Executive Committee at noon on the last
day of the Spring 2013 semester, and to ensure that the committees are in place
to conduct regular business at the beginning of AY 2013-2014.
Summary and Rationale for
Changes:
1. Reorganization of Policy Committees and their Charges
a. The structure of the Senate’s Executive Committee does
not at the moment reflect close approximation to the structure of the
University to produce the degree of integration of the work of the several
Committees with the operation of the several segments of the University.
b. Three of the five current standing Policy committees
exercise a partial and therefore incomplete jurisdiction over the curriculum of
the University. To the extent that
curricular matters are not neatly confined to the jurisdiction of a single
committee having something to do with curriculum, consultation among the
committees or sequential action by them becomes necessary.
c.
The delay or
delays in bringing such matters to the Senate occasioned by the need to consult
or coordinate the action of several committees dealing with the same problem is
thought to introduce an inefficiency or inefficiencies into the deliberations
of the Senate that is curable by the recommendation stated above
d. At a time of fiscal constraint when every unit of the
University, including the Faculty Senate, is being required to reduce its
expenditures by a specified percent, the Select Committee constituted in AY
‘09-‘10 to recommend reductions to the Senate’s budget concluded from its study
that the money likely to be available to the Senate in future would be
insufficient to fund three units of assigned time to support the work of each
of five standing committee chairs.
e.
The
recommendation to approve three standing policy committees instead of
maintaining the five standing committees as currently constituted will enable
the Senate to continue to afford something of the assigned time required to
support Committee Chairs who are expected to organize the work of their
committees, attend weekly meetings of the Executive Committee and attend and
participate as members whenever the Senate is convened.
2. Grouping of working committees and subcommittees in
keeping with the subject matter of those Policy Committees
a. In the process of giving effect to the recommendation,
the current organizational chart and the charges of the various working
committees and subcommittees were reviewed.
Adjustments were made in keeping with the focus of the proposed new
Policy Committee charges and the current charges of those working groups
committees and subcommittees.
FS 11/12-107/SEL MOTION TO DISCHARGE THE SELECT COMMITTEE 2011-2012
AND FOR
OTHER PURPOSES.
The
Faculty Senate discharges the Select Committee 2011-2012 created by FS 11-60/Ex
from further consideration of the reorganization of the appointed standing
policy committees of the Faculty Senate and the several committees and
subcommittees reporting to them.
The
Faculty Senate directs the Senate Executive Committee to see to the revision of
the charges of the several committees and subcommittees reporting to the
Senate's appointed standing policy committees to reflect the action taken by
the Senate in response to the recommendations of the Select Committee
2011-2012.
The
Faculty Senate thanks the members of the Select Committee 2011-2012 for their
service.
FS 11-12/131/
APC/EX ACADEMIC
CALENDARS, 2013-2014 and 2014-2015
The
Faculty Senate recommends adoption of the 2013-2014 and 2014-2015 academic
calendars. Attachments M-1
and M-2
Background information is provided in
Attachment
M-3.
SENATE SPRING SCHEDULE
The Faculty Senate meeting
schedule for the remainder of Spring semester is: Thursdays, May 3, May 10 and
May 17. Meetings are from 3:00 – 5:00
pm, in the Foothill Suite, University Union, unless notified otherwise.
[1] These rules are derived from the part of the charge of each current standing Policy Committee referring to operations.
[2] The Student Affairs Policy Committee replaces the
Academic Policies Committee established or amended by FS 09-11A and AS
94-98B. Although the scope of policy
responsibility remains generally the same as that of the former Academic
Policies Committee, changes include: removing responsibility for the Academic
Calendar. creating a new “Student Retention and Graduation Subcommittee,” which
is established in a separate action item in FS 11-12/102/SEL and changing the reporting
relationship of the Faculty Endowment and Scholarships Committee from the
Executive Committee to the Student Affairs Policy Committee.
[3] The Student Retention and Graduation Subcommittee can
be viewed as a new subcommittee delegated responsibility for a number of
non-policy activities that were included in the former charge of the Academic
Policies Committee. An action item
relating to the Student Retention and Graduation Subcommittee is submitted
separately in FS 11-12/102/SEL. See
also, footnote 1.
[4] Amends name and charge of the Faculty Policies
Committee established or amended by FS 09-11C and AS 94-98C.
[5] Responsibility for recommendations regarding the
academic calendar previously within the purview of the Academic Policies
Committee (now renamed the Student Affairs Policy Committee) has been moved to
this committee.
[6] The list of committees/subcommittees reporting to or overseen by the Faculty Affairs Policy Committee is expanded beyond the list previously reporting to/overseen by the previous Faculty Affairs Committee. Charges of the added committees/subcommittees will have to be amended to reflect these changes.
[7] The
Academic Affairs Policy Committee established herein combines the
policy-related charges of the following Policy Committees: Curriculum Policies
Committee (established or amended by FS 09-11B and AS 94-98A), Graduate Studies
Policy Committee (established or amended by FS 08-54, FS 08-65 and FS 09-10), and
the GE/Graduation Requirements Policy Committee (established or amended by
FS 09-11D and AS 94-98A.1 .
[8] The Course and Program Proposal Review Subcommittee
included here renames the Subcommittee for
Curriculum of the Curriculum Policies Committee established by AS 06-87.
[9] The Graduate Program Subcommittee included here can be
viewed as either a newly established operational/advisory subcommittee of the
Academic Affairs Policy Committee or a revision of the Graduate Studies Policy
Committee from a standing Policy Committee to a subcommittee of AAPC with a
revised charge. An action item relating to the Graduate Program Subcommittee is
submitted separately in FS 11/12-105/SEL
[10] The Graduate Program Subcommittee described here can be viewed as either a newly established operational/advisory subcommittee of the Academic Affairs Policy Committee or a revision of the Graduate Studies Policy Committee (established or amended by FS 08-54, FS 08-65 and FS 09-10) from a standing Policy Committee to a subcommittee of AAPC with a revised charge.