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Nov. 21, 2011


President Gonzalez continues updates
Sacramento State President Alexander Gonzalez will post updates on campus developments throughout the semester on his web page,
Submitted by the Office of the President

Disaster preparedness training session
If you did not attend earlier this year, this is the NIMS, SEMS, ICS and “active shooter” awareness training for Group 1 (all employees, faculty or staff who do not have duties during an emergency).
The session is from 9-11 a.m. Wednesday, Nov. 23, in the Hinde Auditorium at the University Union. Register by email at or call 278-2397.
Submitted by the Department of Public Safety

Student fee forms
The Student Fee Advisory Committee is accepting 2011-12 Category III fee proposal forms. Executive Order 1054, governing fees and the fee proposal form, can be found at

The Category III (materials, service and course fee) deadline is Friday, Feb. 10.

Send questions regarding the fee process to Julie Carroll at or call 278-7401.
Submitted by the Student Fee Advisory Committee

Ethics presentation
Professor Joseph Lynch from Cal Poly-San Luis Obispo will speak about God, the problem of evil and animal suffering from 1:30-3 p.m. Monday, Nov. 21, in the Forest Suite, University Union.

This event is free and open to the public. 
Submitted by the Center for Practical and Professional Ethics

General Education Recognition Event
The fourth annual General Education Recognition Event will be held from 3-5 p.m. Friday, Dec. 2, in Library 11. We once again will present our GEmmy Awards to faculty, students and staff who have made major contributions to the General Education Program.
Submitted by Academic Affairs

Microbes are lecture topic
“Microbes Everywhere: Hitchhikers, Friends and Foes” is the topic of a lecture by biology Professor Enid Gonzalez at 3 p.m. Wednesday, Dec. 7, in the Library Gallery. Gonzalez, director of the Science Educational Equity (SEE) program in the College of Natural Sciences and Mathematics, focuses her research on plant-bacterial interactions and microbial ecology. The free lecture is sponsored by Sac State’s Friends of the Library and the Sacramento State Retirees Association.
Submitted by Friends of the Library

String Project concert
Seventy-five children ages 5-15 will be playing violin, viola, cello and string bass during the String Project concert at 7 p.m. Monday, Dec. 12, in the Capistrano Recital Concert Hall under the direction of Sacramento State Music majors. Our String Project is part of a nationwide coalition of training centers called the National String Project Consortium, the mission of which is to provide children from the community an opportunity to learn to play stringed instruments while giving undergraduate and graduate music students hands-on, supervised experience in teaching and leadership as they pursue their degrees.

This free concert will be an enjoyable 60 minutes of folk tunes and orchestra pieces for children and adults alike.
Submitted by the Department of Music

Faculty, staff poets and musicians sought
The University’s Library Gallery is looking for faculty and staff (with the exception of the Art and Design departments) who paint, sculpt, quilt, make jewelry, sing, dance, etc. They will be featured in “Sac State Has Talent,” the gallery’s spring art exhibit, March 8-May 18. Of special interest are those who write poetry, sing or play a musical instrument. For more information or to get a submission form, contact or the Library Gallery at 278-4189. Deadline is Thursday, Dec. 1, to reserve a space or performance date. Pieces will be due in late February.
Submitted by the Library Gallery

Sac Pack Drive
The Community Engagement Center is hosting its second semiannual Sac Pack Drive from Dec. 5-16. Please encourage students of all ages to donate new or gently used school and art supplies to benefit youths in need.

Visit for our donation wish list or more information. Donations may be dropped off at the Community Engagement Center, Library Room 4028, from 10 a.m.-4 p.m. Monday through Friday.
Submitted by the Community Engagement Center

Coats for Kids Drive
To aid those in our community who are struggling to provide even the simplest of items for their families, the United Sorority and Fraternity Council, Zeta Sigma Chi Multicultural Sorority Inc. invites the Sacramento State community to participate in the campuswide Coats for Kids Drive sponsored by News10. As a student organization, we are attempting to bring the campus together and collect at least 300 coats to donate to members of the Sacramento community.

Collections will be taken from Wednesday, Nov. 30, to Wednesday, Dec. 7, in the University Union (behind the main staircase). Please bring new or gently used coats of any size.
Submitted by the United Sorority and Fraternity Council, Zeta Sigma Chi Multicultural Sorority Inc.

California State Employees Food Drive
There’s a chill in the air, the leaves are beginning to turn, and the holidays are right around the corner – it’s time for the California State Employees Food Drive! This year’s food drive is being held at Sacramento State through Tuesday, Dec. 20.

The holidays are such a special time of the year, when family and friends share warm and happy times. However, the continued high unemployment and slow economy have contributed to record levels of food-insecure households, making the food drive more important than ever. Many families in our area are struggling to make ends meet, and we want this food drive to bring much-needed relief and assistance. Please reach as deeply as you can to help make the holidays and the new year a little better for the many children and families helped by your donation.

Monetary donations and canned goods: Your monetary donations go the furthest, as bulk food can be purchased at lower costs. Make your check payable to “California Emergency Foodlink” and mail to Nancy Fox, department ZIP code 6076. Food collection boxes for canned goods soon will appear in most department offices and information booths at the campus entrances.

Holiday events: As you plan your department holiday events, please consider including one or more of the following activities:

  • Ask folks to bring canned or monetary donations to holiday parties, potlucks, luncheons and gatherings.
  • Place donation jars around so people can drop in their change.
  • Hold a silent auction with donated items.
  • Ask folks to bring canned goods to campus events, including lecture, athletic, theater and dance, and art events.
  • Have a book sale or rummage sale.

More information will soon be forthcoming regarding the food drive. Watch for mass emails and go to If you have questions, contact Nancy Fox, food drive coordinator for Sacramento State, at or 278-5241.

Together, we can make a huge difference in the lives of so many who desperately need our help.
Submitted by University Transportation and Parking Services (UTAPS)

Spirit of Giving Drive
Faculty and staff, please help spread the word and get involved in the Spirit of Giving Drive. This year we have two ways to benefit the nearly 60,000 people in the greater Sacramento area served by Sacramento Food Bank & Family Services: Through Friday, Jan. 6, we’ll be collecting winter clothing and food and hosting a virtual donation drive. Every dollar donated online provides $10 worth of goods and services to families in need, so please give generously. Please visit to find out how we can make a difference in our community.
Submitted by the Community Engagement Center

David Wagner’s retirement
Please join President Alexander and Gloria Gonzalez in recognizing David Wagner, vice president for Human Resources, for his 36 years of service to Sacramento State. The retirement ceremony will be from 4 to 6 p.m. Thursday, Dec. 1, in the University Union Ballroom III.

RSVP to Tess Simas by Monday, Nov. 21, at 278-4952 or
Submitted by the Office of University Advancement

Winter Social
The University Staff Assembly will hold its annual Winter Social from 2-3:30 p.m. Wednesday, Dec. 7, in the University Union Ballroom. Take a few minutes out of the busy end-of-semester schedule to come by for an afternoon treat and to visit with old friends or meet new ones. Donations for the holiday food drive will be accepted at this event.

Visit our event page at
Submitted by the University Staff Assembly

Honors program
The General Education Honors Program and Phi Beta Delta, Honor Society for International Scholars,  invite the campus and community to join us from 10 a.m.-2 p.m. Wednesday, Dec. 7, in the University Union Orchard Suite to discuss and reflect on international exchanges and community engagement. Faculty, students and international students will be presenting.

Contact Vanessa Arnaud at for the full program and/or questions.
Submitted by the General Education Honors Program

Faculty Senate schedule 
The Faculty Senate schedule is now available online at
Submitted by the Office of Public Affairs and Advocacy

New University Fact Book available online
The 2011 University Fact Book is now available from the Office of Institutional Research. The Fact Book features student profiles as well as faculty and staff profiles. It also highlights statistics for admission, class size, degrees awarded, retention, progression, graduation and alumni. Many sections are broken down by college. All data were collected on Census Date and include a five-year range.
The book is available online at Click on “Data Center,” then on “University Fact Book.” You can choose to view the entire book, or select only the section you are interested in viewing.
Submitted by the Office of Institutional Research

Spring instructional materials alert
As part of National Disability Awareness Month, please take a few moments to watch this short video of some students with disabilities describing the need for early identification of textbooks and instructional materials:

We are requesting assistance to ensure that all students, including students with disabilities, can receive instructional materials in time for the start of the Spring 2012 semester. All textbooks and course materials need to be ordered early enough to post the textbook information in the course schedule used for registration purposes and to allow time for conversion into accessible or alternative formats (e.g., Braille, electronic text, captioned video) if students in the class need materials converted.

Please note the following deadline for Spring 2012.

  • Monday, Nov. 28: Deadline to submit captioning requests for audiovisual materials (video/audio) to be used in your Spring 2012 course, to ensure that you receive these captioned in time for the first day of the semester; direct questions to

For more information:
Submitted by the Department of Services to Students with Disabilities

USA Book Loan Program
In cooperation with the One Book Program, the University Staff Assembly offers a limited number of copies of the current One Book choice to staff members through the USA Book Loan Program. The selection for 2011-12 is The Grace of Silence: A Memoir by Michele Norris.

To borrow a copy of the book (two-week time limit), please contact one of the following USA reps:
Richard Cotenas: 278-6951,; Veronica Pruitt: 278-5843,; or Aaron Eichenberger: 278-2875,
Submitted by Library Acquisitions

Government professor in China on Fulbright scholarship
Professor James DeShaw Rae of the Department of Government is spending the year in China, courtesy of a Fulbright scholarship. His blog,, makes for interesting reading.
Submitted by the Office of Public Affairs and Advocacy

Entertainment Books
The University Staff Assembly is selling Entertainment Books for 2011-12 as a fundraiser to support staff programs on campus, including the Winter Social, the Awards Luncheon and the Summer Picnic. The cost of the book is $30. For more details, contact Carolann Forseth at 278-6177.
Submitted by University Staff Assembly

November’s Research Funding Update available
The November Research Funding Update is available online. The update is published monthly to alert the campus community to possible sources of external support for research, scholarly and creative activities. Both an abbreviated listing and a more detailed version are available at

This month’s features include an article on the Department of the Navy’s STEM Roadmap and getting funding for innovative research through the National Institutes of Health.
Submitted by the Office of Research Administration

Watch for even more University news and videos
Sacramento State is filled with activities worth keeping up on – from outstanding teaching, learning and research to the arts, wellness activities and Hornet athletics. Stories and videos on University people, events and other news are available on Sacramento State’s news page, overseen by the Office of Public Affairs and Advocacy: And send your ideas for campus coverage to

Another option for publicizing an academic event or performance is the University’s digital sign network on campus. Submit your message to or
Submitted by the Office of Public Affairs and Advocacy
Sac State on Facebook and Twitter
Have you checked out Sacramento State’s official Facebook and Twitter pages? Managed by the Office of Public Affairs and Advocacy, the pages offer up-to-the-minute news and information on all things Sac State, from academics to athletics, the arts to student life. For the University’s Facebook page, go to To follow Sac State’s Twitter updates, go to!/sacstate.
Submitted by the Office of Public Affairs and Advocacy

Sac State Connection
Sac State Connection is a monthly e-newsletter sent to all alumni of Sacramento State. Produced by the Alumni Association, it compiles stories and news from all departments on campus, keeping alumni and supporters informed of the latest Sac State news and opportunities to get involved. To view, visit
Submitted by the Sacramento State Alumni Association

Technology assistance for students and faculty
Faculty members, do you ever find yourself spending time guiding students through basic computer or software use when you would rather be concentrating on your subject? Help is available! The Student Technology Center supports students on a drop-in basis or by appointment in the use of technology required to complete assignments. In addition, numerous workshops are held throughout the semester to teach students Microsoft Office, Adobe CS5, iLife, SPSS, webpage creation and other topics that meet the specific needs of faculty. For example, a graduate student thesis-formatting workshop series was developed to give students the tools needed to properly format a thesis that meets Graduate Studies requirements.

The Center also works with faculty directly to support the use of technology in teaching and learning. For example, the STC can create a custom class targeted to a faculty member’s class objectives. To speak to staff about particular needs, please send an email to or call Maureen McQuestion at 278-2315 or Corrin Mattos at 278-2261.

For current hours and other information, go to The Student Technology Center is located in ARC 3007, and workshops are held in ARC 3008.
Submitted by Information Resources and Technology

Faculty Staff Resource Center
The Faculty Staff Resource Center is a one-stop shop for learning about accessible instructional materials and other topics related to the use of technology for teaching and learning. Hands-on help is available to assist faculty with the creation of accessible instructional materials as well as with use of Microsoft Office, SacCT and other popular software. There is equipment to convert VHS tapes to a digital format and scan and print documents. Faculty can also access special project rooms to create narrated audio and/or video lectures. To assist faculty in preparing materials suitable for students, the computers in the center have the same software as those in the classrooms and open computer labs. The center is staffed by student assistants who have been specially trained to help faculty at the first point of contact. If a student assistant cannot help, he or she can connect the faculty member with a staff member from ATCS or IRT who can.

For current hours and other information, go to The Student Technology Center is located in ARC 3012, and workshops are held in ARC 3013.
Submitted by Information Resources and Technology

IT procurement
All IT procurements costing $15,000 or more must be reviewed for student and faculty accessibility. As of Nov. 15, the threshold for review of high-impact IT and electronic procurements is $2,500. In addition, IT procurements now will be reviewed for compliance with both accessibility and information security requirements. We are in the process of establishing new procedures to streamline and accommodate the resulting increased volume of reviews. Our goal is to facilitate IT procurement that meets all campus needs for accessibility and security without impeding needed purchases. We also hope to help you save money on your IT purchases by pointing out lesser-cost options for purchases whenever they are available.

To ensure timely purchasing of needed items, we suggest that you please plan in advance by contacting our campus ATI Procurement Specialist by email at and by submitting IT procurement requests as early as possible. While most routine purchases will go through review without delay, keep in mind that a full accessibility or security review for larger or high-impact purchases can take several weeks or more to complete.

Please note that the $2,500 threshold is just a guideline. High-impact items below the formal dollar threshold may still require accessibility or information security review. For example:

  • Networked printers and copy machines with public access must also now be evaluated.
  • All web consulting/software/content must comply with both web accessibility and IT security policies.
  • Digital media materials (video, DVD, online content) usually need to be captioned or subtitled.

For more information, visit
Submitted by Information Resources & Technology and the Accessible Technology Initiative

Security tip: What is malware and how to be protected from it
Malware is a term used to describe all types of malicious software. Malicious software includes, but is not limited to, viruses (including Trojans), worms and spyware. Malware is primarily designed to infiltrate systems and the information stored on them for criminal, commercial or destructive purposes.
Malware varies greatly in both form and functionality. Some malware is used to steal information such as credit card numbers, identities or sensitive business information from the computer it infects. Other malware may take over your computer and use it for attacking other systems. Alternatively, the malware may just be malicious, with a sole purpose to destroy or corrupt information on your computer.

Next week we’ll review common ways malware spreads to your computer.
Submitted by the Information Security Office

Human Resources

Excess vacation hours
Sacramento State employees are limited in the amount of vacation they can keep as an unused balance. Those hours are reconciled annually, and hours in excess of carry-over maximums must be used by Saturday, Dec. 31, or be automatically forfeited. It is each employee’s responsibility to monitor his or her accumulated vacation time.

To view your vacation balance, go to, log onto My Sac State using your username and password, and click on “Current Leave Balance” under “Payroll & Compensation.” The page will display current vacation balance and alert you if it is approaching the maximum. The “Leave Accrual Information” link provides information on accrual rates and maximum carry-over hours. Those who do not have access to a computer may request a printout from their department timekeeper.

Exceptions to the carry-over policy must be approved by David Wagner, vice president for Human Resources, prior to the end of this calendar year. The limited grounds for such requests may be found in the “Vacation” article of your Collective Bargaining Agreement or in Title V, Section 42909. The request must include the reasons for the exception and must be submitted in writing to the employee’s program center manager for a recommendation. For staff, if approved, the recommendation must include a plan for using accrued vacation before Dec. 31, 2012. For managers, Title V requires that any carried-forward vacation must be used by the end of March 2012. In addition to use of accrued vacation, plans must address the usual accumulation of vacation leave time during the year to avoid this situation in the future. The recommendation must be forwarded by the program center manager to Wagner by Friday, Dec. 2, for approval. For more information, contact Human Resources at 278-6078.

Semester holiday reminders
Friday, Nov. 25, the day after Thanksgiving, while an academic holiday for Academic Year (AY) faculty, is a workday for all other staff, managers and 12-month faculty. The campus will be open for limited intra-campus business but not to the public. It is anticipated that the University Union and University Enterprises Inc. will be closed that day. Therefore, no food services will be available on campus.

Unless work is scheduled for you, our hope is that you will request the use of vacation time, accrued compensating time off (CTO), or your personal holiday to give yourself a well-deserved, uninterrupted Thanksgiving holiday break. As always, requests for time off must be made in advance and approved by your manager.

It is also never too early to plan ahead for the December holidays. Friday, Dec. 23, is a workday for all except academic year employees, and the campus will be open that day primarily for intracampus business. Our hope is that the governor will continue the tradition of an annual gift of four hours of administrative leave to state workers, which should be used Dec. 23. If granted, this gift will allow us to close campus at noon. Once again, subject to the operating needs of each of your individual units, you are encouraged to use vacation or CTO that day.

Therefore, the holiday campus closure is as follows:

  • Friday, Dec. 23: Anticipated annual gift from the governor of four hours of administrative leave.
  • Monday, Dec. 26: Campus closed in observance of Christmas Day (Sunday, Dec. 25).
  • Tuesday, Dec. 27: Campus closed in observance of Admission Day.
  • Wednesday, Dec. 28: Campus closed in observance of Columbus Day.
  • Thursday, Dec. 29: Campus closed in observance of Lincoln’s Birthday.
  • Friday, Dec. 30: Campus closed in observance of Washington’s Birthday.
  • Monday, Jan. 2: Campus closed in observance of New Year’s Day (Sunday, Jan. 1).

The campus will reopen Tuesday, Jan. 3.

Catastrophic leave donation
Sacramento State employees may voluntarily donate to other employees up to a maximum of 40 hours of sick or vacation leave credits in one-hour increments each fiscal year. Bargaining Units 1, 10 and 11 may donate only up to 16 hours per fiscal year. If employees are interested in donating time, a form can be obtained at, by visiting the Human Resources Disability Leaves office in Del Norte Hall, Suite 3002, or by calling 278-3522.

The following employee has been approved for the Catastrophic Leave Donation Program:
Donna Danzeris from the College of Continuing Education
David Prato from Housing & Residential Life – Grounds Department


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