The Office of Public Affairs and Advocacy manages digital messaging on exterior campus digital signs. Department administrators are responsible for messages on television monitors and electronic or digital signs inside campus buildings. These indoor and outdoor boards are a means of communicating important information.
Management of the signs includes responsibility for maintaining message submission guidelines and oversight, as well as a list of currently running messages; and being the point of contact for IRT issues, damage to the signs and general questions from the campus community.
Core Requirements of All Campus Digital Signage
The digital signs provide the campus community with:
Approval process for external signage messages
Public Affairs will review and approve or deny all exterior digital sign purchase, placement and message requests. Decisions should be made on the basis of compliance with the core requirements of campus electronic signage and the content submission policy. The understanding is that messages should be limited to avoid digital "pollution." All Public Affairs decisions are final.
Policy for Digital Signs on Campus
The digital signs provide the campus community with emergency messaging and information about campus events, activities and services. Public Affairs provides other University entities the opportunity to request posting of information that benefits Sacramento State students and the campus community on the campus digital signs at no cost. Because the signs pIay a major role in alerting the campus to emergency situations, individual monitors must not be turned off during normal operation hours.
Content Submission Policy
To be considered for posting on the exterior digital signs, submissions must meet the following criteria:
Priority will be given to:
Examples of Acceptable Content
For the existing digital signs/monitors in buildings (or in buildings such as The WELL, where investments in licensing and software have been made already), content will continue to be added and monitored by current sign managers using the criteria listed above.
Facility managers will be responsible for posting Emergency Notification System messages for any monitors or signs that are not integrated with ENS. Every effort is to be made, however, to integrate all digital signage with ENS.
To be considered for posting on the interior digital signs, submissions must meet the following criteria:
When a candidate for political office comes to campus, neither the campus nor the hosting facility is taking a political position for or against a candidate. The candidate's presence on campus is strictly educational, and similar opportunities are to be offered to all candidates. Posting the event on an electronic sign board does not make the posting political.
Establishment of Future Signs
Any proposed additional exterior digital signs on campus must be approved by the Office of Public Affairs and Advocacy, as well as the University president.
All new campus signage must integrate with the Emergency Notification System to ensure timely safety communication with the campus community.