Environmental Studies Department

Writting an Effective Letter

Let your voice be heard!

An effective way to let your voice be heard is through writing letter. This method can be used to convey your opinions and concerns about almost any issue to representatives and officials. There are several key things that must be included in a letter to make it as effective as possible.

Start the letter off by thanking the person you are writing to for past votes or actions they may have made that you are in agreement with.


-The letter needs to be well thought out and presented in a manner that is professional.

-A good letter will have proper grammar and will be concise with only one topic (more than one topic can be confusing and make the letter too long.)

-Ask for something specifically, such as a yes vote on particular bill.

-Spell the name of the person you are writing to correctly, misspellings are often overlooked and can take away from the effectiveness of your letter.

-Include, your thoughts in your own words, do not be overemotional or threatening.

-When possible try to personalize your message writing a story that makes your letter stand out.

-Mention your involvement in local organizations and groups.

-If you are writing about a specific bill, address it by name, so your reader knows exactly what you’re talking about.

-When writing a letter to your Congressmen or House Representative about a specific bill, remember that bills are voted for at scheduled times and it is important that you get your letter in before that time.

-If for some reason you cannot get your letter in on time you can try calling your representative or sending them a telegram, try to avoid emailing, or faxing them.

-Close the letter by thanking the reader for their time and asking for a reply. Be sure to leave a clear address or way for that person to reply to your letter.

-It is a good rule of thumb to contact that person again after the bill has been voted on, either thanking them for their support or voicing your concern about their vote. This lets that leader know that their actions are not going unnoticed and certainly not forgotten.

Click Here for a formula given by the National Wildlife Federation for a good letter.