Family and Consumer Sciences


•Faculty Travel Procedures•

All university travel requires a travel request form whether it is funded or not.  Please submit all forms to Judi Brenner as soon as you know your travel dates and at least 30 days prior to travel for domestic travel and 45 days for international.  You may risk not getting your travel approved if you do not follow these guidelines.

••Domestic Travel••

  1. Complete the department Absence/Travel Form.
  2. Complete the university Domestic Travel Expense Justification form.  A separate form is needed for each trip.  Lodging over $175 per night before taxes must include a justification. Please email form to Judi at jbrenner@csus.edu. Sample statement for the justificationIt is critical to the mission of the University that I remain current in my field and that I am active as a scholar; this will have a direct impact on my teaching, and it also reflects well on the University as a whole.   
  3. Include the conference registration fee on the Absence/Travel form.
  4. Submit a one page information sheet from the sponsoring organization about the conference.  This could be copied from a website.
  5. Submit a copy of your award letter.
  6. Retain all original receipts and invoices for reimbursement.  Confirmations are not accepted.
  7. Remember to bring back something from the conference that indicates you attended.  i.e.: nametag, agenda.
  8. Please see “Travel Claim” section below.

•••International Travel•••

  1. Complete the department Absence/Travel Form.
  2. Complete the university International Travel Expense Justification form.  A separate form is needed for each trip.  Lodging over $175 per night before taxes must include a justification. Please email form to Judi at jbrenner@csus.edu. 
  3. Submit to Risk Management the Foreign Travel Insurance Program Form
  4. Include the conference registration fee on the Absence/Travel form.
  5. Submit a one page information sheet from the sponsoring organization about the conference.  This could be copied from a website.
  6. Submit a copy of your award letter.
  7. Retain all original receipts and invoices for reimbursement.  Confirmations are not accepted.
  8. Remember to bring back something from the conference that indicates you attended.  i.e.: nametag, agenda.

••••Travel Claim••••

Submit all original travel receipts and a completed Travel Expense Claim form within 30 days of returning from travel. Typical expenses include airfare, shuttle, parking, conference fees, lodging, tolls, mileage, and meals. Note: meals are based on actual amount.  Any meal over $24.99 requires an itemized receipt. The daily maximum is $55. Please email completed form to Judi Brenner jbrenner@csus.edu.