Disbursement Policy


DISBURSEMENT OF AID

The Financial Aid & Scholarships Office offers awards based on full-time enrollment.  Disbursements begin one week before the start of the semester, will disburse twice a week through Census and continue weekly thereafter. 

Prior to each disbursement, the system will verify the number of units you are currently enrolled in and disburse aid accordingly. 

  • For example:  If you are enrolled in 12 units, your aid will disburse based on 12 units.  However, if you drop to 9 units before the next disbursement, your aid may be adjusted creating a balance owed to the University.

REFUND OF AID

All institutional charges owed to the University (tuition fees, housing, campus fees, etc.) will be automatically deducted from your financial aid disbursement before determining your refund. If eligible, allow 3 to 5 business days for after disbursement for your eRefund.  For additional disbursement questions refer to our frequently asked Disbursement Questions.

ENROLLMENT REQUIREMENTS FOR AID

Pell and Cal Grants

Units                                         Percent of Pell Disbursed Percent of Cal Grant Disbursed
Less than 6 units* Adjusted amount Zero
6 - 8.9 units 50% 50%
9 - 11 units 75% 75%
12 or more units 100% 100%

*Credential Students must be enrolled in six Pell eligible credential units in order to receive the Pell Grant.

State University Grant and Federal Direct Student Loans

Academic Plan              Minimum Units Required
Undergraduate* 6 units
Graduate 4 units

*If a student is enrolled in a single semester and it is their final semester (a graduating senior), their Direct Loans will be prorated based on the total units enrolled and remaining eligibility.

Courses that do not count as enrolled units and are not counted for a financial aid disbursement purposes:


CENSUS

Census is the date the University determines and locks your enrollment for the semester.  Financial aid will determine your aid based on enrolled units at Census which may result in the adjustment of aid.

  • Fall 2015 Census: September 28, 2015
  • Spring 2016 Census: February 19, 2016

A change in enrollment or an increase in aid eligibility may cause an over-award.

  • An over-award occurs when a student is disbursed aid in excess of their eligibility.  Students are required to repay aid for which they are determined to be ineligible.

For example: If aid was disbursed at 12 units and at Census you are enrolled in 9 units.  The difference in aid eligibility must be returned to the University.

  • An increase in aid eligibility occurs when a student was initially disbursed based on lesser units, but has since added units.

For example: If aid was disbursed at 9 units and at Census you are enrolled in 12 units.  The difference in aid eligibility will be applied to the students account.

1-8-2016