Federal Work-Study Contracts 2013/2014
About the FWS Program
The intent of the FWS program is to provide job opportunities for students to assist them in financing a college education. Under this program, a student's salary is partially subsidized by the Federal Government. Federal Work-Study employment must involve work in the public interest for a federal, state, or local public agency or for a private non-profit organization. The America Reads/Counts program, is designed for FWS students to tutor K-12 students in either English Literacy/Language Arts or Math. As a part of the FWS Program, America Reads/Counts allows FWS students to give back to the local community.
To qualify as a FWS employer, the University and employer must enter into a Federal Work-Study Program Off-Campus Agreement. The main steps in this agreement process are:
- Respond to the Call for Positions which includes completing the Funding Request and FWS Job Description forms. (First time FWS employers must also submit a statement of tax-exempt status from the Internal Revenue Service).
- Must schedule an in-person meeting with the FWS Coordinator, where the facility and work space is evaluated for student employee and ADA compliance. Originals of the Funding Request and FWS Job Description forms are collected at this visit.
- Once approved, several originals of an official agreement are mailed/emailed to be signed by an authorized representative of your organization. Please sign and return all copies of the agreement. Thereafter a completed original of the agreement will be returned to you for your records.
- Federal funds provide 70% of a student's wages and the off-campus employer (contractor) pays a minimum of 30% plus a minimal administrative surcharge (cost to contractor).
- America Read/Counts student wages are federally funded at 100%. There is no cost to contractor.
- When the properly executed agreement is returned with payment of your first invoice (if applicable to your agreement), the process of interviewing and employing FWS students may begin.
In order to view and print these forms, you must have Adobe Acrobat Reader version 7.0 or higher installed on your computer.
Hiring FWS Students
- The FWS Program will use the FWS Job Description form to post your job online with Career Connection.
- Review resumes sent from Career Connection via email (Students gain access to FWS job postings on August 1st).
- Interview (if necessary) and select a candidate.
- Obtain a copy of your student's financial aid award letter to confirm award amount.
- Send the Intent to Hire email to the FWS Coordinator. Be sure to scan and attach the SEPTF provided to your student.
- Notify the FWS Coordinator when the position is closed. Once the FWS Program is notifed, all applicants will be sent a message notifying them that the position is closed and a candidate has been selected.
If you select a FWS student to work for your agency, the student must complete the FWS 6-Step Hiring Instructions before they begin working.
The Career Center has developed a tool to assist you in managing resumes. Please click here for detailed instructions.
To be eligble to participate in the FWS Program, a student must:
- Have a current FAFSA (Free Application for Federal Student Aid)
- Be awarded Federal Work-Study
- Maintain a satisfactory overall GPA (2.0 for undergrads, 3.0 for grads),
- Be in Good Standing academically and
- Be enrolled at least half-time (6 units for undergrads, 4 units for grads)
Payroll and Timesheets
FWS timesheets are provided to you via email once the Intent to Hire email with SEPTF have been submitted to the FWS Program. Timesheets will be pre-populated with your student's information. Please have your student(s) save this timesheet to a computer as handwritten timesheets are not accepted. Timesheets should be submitted to the Financial Aid Office on or before the 1st of each month to avoid delays. Students can receive paper check or direct deposit.
When completing the SEPTF, the hourly wage listed must align with the duties to be performed. FWS off-campus employment has a minimum hourly rate of $11.00 per hour with a maximum of $17.26 per hour.
To ensure students are being paid appropriately based on skills needed/duties performed, please refer to the Student Employment Classification Salary Schedule, click here and refer to Level 3: Salary Schedule *
(*Subject to Change)
The maximum FWS award for the academic year is $3,000 per student. This $3,000 award is to be earned during the academic year (not to include summer 2014). The 2013/14 academic year is defined as: September 3, 2013 through May 19, 2014, or when a student's award/funding runs out, whichever occurs first.
The employer accepts the responsibility of paying 100% of any wages earned in excess of a student's Federal Work-Study award.
If you are a new employer interested in participating in the FWS Program or a continuing employer with questions, please contact the FWS Coordinator at (916) 278-2752 or via email at email@example.com.
DISCLAIMER: All documents are reviewed for compliance with federal regulations.