Financial Aid Repeat Policy (Federal Aid Regulation)


Federal regulations require federal aid may only be awarded to an undergraduate, graduate or a professional student once for a previously passed course (i.e., one repetition per class).  The University Repeat Policy does not apply to the student when determining if the repeat coursework is eligible for federal student aid.  The federal aid regulation for repeat policy applies to all periods of enrollment for financial aid recipients.

Effective July 1, 2016, federal regulations changed to include graduate or professional students.

Repeat Policy Conditions

  • If a student repeats a course that is not eligible for federal aid, a recalculation of aid is completed to exclude the credits for the repeated course 
  • The federal policy applies whether or not the student received aid for earlier enrollments in the course
  • All repeated courses are counted as attempted units

What is a Passing Grade?

For federal student aid, passing grades higher than an “F” will be considered to have passed the course and considered as an attempt. NOTE: This is regardless of any university or major program policy requiring a higher grade or measure for academic purposes.

  • Passing grades are: “A”, “B”, “C”, “D” and all associated with "+" or "-" as well as a grade of “CR” (Credit)
  • Not passing grades of “NC” (No Credit), “I”, “WU”, “F”, are considered as attempts after the student has earned a passing grade for the repeated course.  Not passing grade of "W" are official withdrawals and not considered as attempts.

1st Attempt

2nd Attempt

3rd Attempt

Eligible for Aid?

Scenario 1

D

C-

Enrolled

No

Scenario 2

F

D+

Enrolled

Yes

Scenario 3

C

WU

Enrolled

No

What do I do if I am repeating a course?

  • The Financial Aid & Scholarships Office will adjust your federal aid accordingly and will send you a notification letter regarding the adjustment
  • Adjustments may result in the repayment of aid.  You will be notified regarding repayment of aid, if any, owed due to repeated coursework
  • You have the option to change your enrollment, from late registration thru Census
  • A financial aid hold may be placed on your account preventing disbursement of all aid and you will be required to meet with a Financial Aid Counselor
  • We will verify after Census, federal aid eligibility based on your current enrollment.  This may reinstate federal aid previously adjusted

Additional Course Repeat information

9/2017