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Division of Student Affairs

Financial Aid and Scholarships

Financial Aid Repeat Policy (Federal Aid Regulation)


Federal regulations require federal aid may only be awarded to an undergraduate, graduate or a professional student once for a previously passed course (i.e., one repetition per class).  The University Repeat Policy does not apply to the student when determining if the repeat coursework is eligible for federal student aid.

Effective July 1, 2016, federal regulations changed to include graduate or professional students.

Repeat Policy Conditions

  • If a student repeats a course that is not eligible for federal aid, a recalculation of aid is completed to exclude the credits for the repeated course 
  • The federal policy applies whether or not the student received aid for earlier enrollments in the course
  • All repeated courses are counted as attempted units

What is a Passing Grade?

For federal student aid, any grade higher than an “F” will be considered to have passed the course. NOTE: This is regardless of any university or major program policy requiring a higher grade or measure for academic purposes.

  • Passing grades are: “A”, “B”, “C”, “D”, "W" and all associated with "+" or "-" as well as a grade of “CR” (Credit)
  • Not passing grades are: “NC” (No Credit), “I”, “WU”, “F”

1st Attempt

2nd Attempt

3rd Attempt

Eligible for Aid?

Scenario 1

D

C-

Enrolled

No

Scenario 2

F

D+

Enrolled

Yes

Scenario 3

C

WU

Enrolled

No

What do I do if I am repeating a course?

  • The Financial Aid & Scholarships Office will adjust your federal aid accordingly and will send you a notification letter regarding the adjustment
  • Adjustments may result in the repayment of aid.  You will be notified regarding repayment of aid, if any, owed due to repeated coursework
  • You have the option to change your enrollment, from late registration thru Census
  • A financial aid hold may be placed on your account preventing disbursement of all aid and you will be required to meet with a Financial Aid Counselor
  • We will verify after Census, federal aid eligibility based on your current enrollment.  This may reinstate federal aid previously adjusted

Additional Course Repeat information

8/2016

Get Connected

Lassen Hall
6000 J Street, Sacramento, CA 95819-6044
Phone: (916) 278-1000
Fax: (916) 278-6082

Counseling Hours
Monday - Friday 9 am - 3pm

Scholarship Contact
Phone: (916) 278-6179