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Federal Work Study (FWS) is a job that helps eligible students earn funds for educational expenses while providing work experience. Receiving a FWS offer does not guarantee you a job. Job placement depends on a number of factors including your skills and abilities and your availability to work certain hours.
The FWS award works differently than all other aid programs, in that it is not disbursed to pay university debt like a Pell Grant or student loan, but rather you earn the funds by working and the monies are disbursed to you in the form of a paycheck. Every month your paycheck is deducted from your FWS award. Both you and your supervisor are responsible for keeping track of your earnings and you should not exceed your FWS award amount.
I Want to Apply for FWS
- Submit any and all documents requested by the Financial Aid & Scholarships Office as quickly as you can to complete your file
- Submit your FAFSA as close to October 1 as possible and indicate "yes" you are interested in the Work Study Program
- Completed files are awarded in a first-come first-serve order until the campus' allocation has been exhausted
- If you are not awarded FWS after receiving your award letter, you may submit the FWS Request form to the Student Service Center in Lassen Hall Lobby. Do not submit this form until you have received your financial aid award letter
- You must meet and maintain the minimum eligibility requirements for FWS (Student Employment Policies & Guidelines) (pdf)
NOTE: FWS funds are limited and we are unable to award all interested students
Contintuing FWS Students
If you are returning for the Fall semester, you will not know your FWS status until after your Financial Aid file is complete. Remember that many factors will be considered such as eligibility for program, meeting satisfactory academic progress and academic standards, etc. The Financial Aid & Scholarships Office will be evaluating eligibility requirements after your Spring grades post. Awarding for continuing students will begin mid-June / early July. You must wait to be approved for FWS.
Finding a FWS Job / Hiring Process
- FWS jobs are posted online through Career Connection beginning August 5
- It is highly recommended that you use and follow the 6-Step Hiring Instructions, to navigate through the hiring process for on-campus or off-campus employment
- The Student Employment Payroll Transaction Form (SEPTF) can be completed by your employer or by the FWS Coordinator
FWS Orientation Sessions
The Financial Aid & Scholarships Office partners with Career Connection to provide orientation sessions for students interested in participating in the FWS program. Orientation attendance is not mandatory but recommended if you are new to the program and are generally held in July.
Student Employees are expected to behave ethically and professionally and are subject to standard University regulations. Violations of department/school work rules (e.g., poor performance, insubordination, absenteeism, dishonesty, theft, substance abuse, misuse of university property, etc.), will be addressed accordingly.
- Student assistants are entitled to an annual performance review. Supervisors may use the updated Division of Student Affairs Student Performance Report
- The Departmental Student Performance Report is a template that should be adapted to each specific department. It is designed to facilitate a conversation between the student assistant and his or her supervisor during the evaluation process
- Supervisors must provide a copy to the student and maintain a signed copy for the student’s employee file
If you decide to quit or terminate your FWS job, it is expected that you will follow professional business protocol and provide your supervisor with a two-week notice. When terminating your FWS position, the FWS Adjustment Request Form provides you three options:
- Terminate employment
- Terminate employment and look for a new FWS job
- Terminate FWS and transfer remaining funds to a loan*
*The loan amount will depend on your remaining annual and/or lifetime loan eligibility
- Frequently asked FWS questions are available here
- You can email the FWS Program at firstname.lastname@example.org