Guest Policy

Housing Main  -  List of Policies

Definitions:

  • A “resident” is defined as a student enrolled in residence at the University.
  • A “resident host” is a resident who has invited a guest to his or her room or building.
  • A “guest” is defined as an individual who has been personally invited by a resident host to enter the resident host’s room or hall and who remains there, subject to the provisions of this procedure, for an indeterminate time at the resident host’s discretion. General solicitation of members of the public through an advertisement, posting or any other format in any medium is not considered a “personal invitation” under this procedure.

Residents may access other residence halls from 9 a.m. to 10 p.m. Sunday – Thursday and 9 a.m. to Midnight Friday and Saturday. After these hours, residents of other halls are considered “guests” and guest policies apply.

Guests (student and non-student) are expected to act appropriately in accordance with residence hall and University Policy. Failure to abide by the following guidelines may lead to loss of visitation rights.

Student residents may have guests in their residence hall rooms beginning on move-in day of each semester and thereafter, with the exception that no overnight guests are allowed during Thanksgiving weekend, spring break, winter, break and finals week.

Circumstances in the halls or on campus, such as construction, maintenance, health-related concerns, or emergency situations, may require Housing and Residential Life to suspend or cancel this policy, or to put special or temporary rules in place that impact the privileges granted under this procedure.

Resident Host/Guest Policies:

  • All guests must be accompanied by their resident host at all times.
  • Guests should not be left alone or unattended in a residents room or suite.
  • Resident hosts are responsible for the behavior of their guest(s) at all times.
  • It is a privilege, not a right, to be a guest and to have guests in the residence halls
  • Damage and/or policy violations resulting from the behavior of guests is the responsibility of the guest as well as the host/hostess.
  • Guests unaccompanied by their resident host who are found in violation of policy or are creating a disturbance in the residence hall community will be asked to leave the hall/area.
  • Guests who are found in violation of policy or are creating a disturbance in the residence hall community will be asked to leave the hall/area.
  • Guests are subject to the same laws, rules and policies as the student resident that is hosting them.
  • Roommate Consent: all roommates must consent to having guests in the room.
  • Roommate or suitemate agreements always supersede a resident’s right to host guests; issues or concerns should be worked out between roommates/suitemates.
  • Guests can stay a maximum of three consecutive nights and no more than a total of 12 nights in any given semester, with the consent of roommate(s); all guests staying beyond a set time must be registered according to the Guest Registration Policy (see below).
  • Guests not registered may be asked to leave the building.
  • Residents who do not check-in overnight guests may lose the right to host guests for the remainder of the semester/year.

 

Guest Registration:

  • All residence hall guests staying beyond 10:00 p.m., Sunday - Thursday and Midnight Friday and Saturday must be registered online, and checked in at the front desk.
  • All guests 18 years of age or older must provide a valid state or federal photo identification card or driver’s license to register; student ID or other photo identification is not acceptable forms of picture identification include: Driver’s License, State ID card, US Military ID Card, Bank ID Card, Passport, US Citizen’s ID-Card, Green Card - Alien Registration.
  • Guests must provide their full names, permanent and current addresses and telephone numbers.
  • Guests will be issued a guest pass at registration which they must have with them at all times while in the residence hall.
  • A guest’s resident host must reside in the hall where the guest is being registered, provide his or her identification and be present during the registration process; the resident host must provide his/her full name, room number and phone number.
  • A resident host may not register another resident from the same hall as a guest.
  • A resident host may not have more than two guests registered at one time; requests for exceptions to this policy must be in writing addressed to the Residence Life Coordinator at least two business days in advance.
  • A resident host may not loan their room key or University identification card for any reason.

 

Guests Under 18 Years of Age

Guests who are under 18 years of age must be a student resident’s sibling, or otherwise have a legally recognized relationship with the hosting student in order to be an overnight guest. A student resident wishing to host a guest who is under 18 years of age must submit a letter along with a photo of the guest from the parent/guardian of the minor individual at least two business days in advance of the visitation to their Residence Life Coordinator. The letter must authorize the minor’s visit and must include contact information for the parent/guardian and authorize University officials to communicate with the parent/guardian on the matter of the minor in question.  Failure to satisfy this provision, or if Housing and Residential Life is unable to confirm the authorization for the visit, prohibits any student resident from having an overnight guest who is under 18 years of age.