The Student Conduct Process

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Housing & Residential Life Student Conduct Process

As indicated in the code of conduct, “Any conduct which violates University and housing policies or regulations may subject a student to disciplinary action.” All conduct cases are handled by the University Student Conduct Officer or their designee and follow the procedures outlined in Executive Order 1098 http://www.csus.edu/student/osc/images/pdf/eo_1098.pdf.

The Coordinator for Residence Hall Conduct is the staff person overseeing the Housing & Residential Life conduct process. However, the Executive Director of Housing & Residential Life, Director of Housing, Senior Associate Director of Residential Life, Residence Life Coordinators, and Graduate Student Assistants are all Housing & Residential Life (HRL) Conduct Officers for the Housing & Residential Life informal hearing process.    Violations of University Policy and/or Housing & Residential Life Policy will generally be handled by the Office of Housing & Residential Life. Incidents involving repeated violations or potential dismissal or expulsion from the University are forwarded to the University Student Conduct Officer.

Below is a description of the Student Conduct process for students living in the residence halls.

  1. If a student allegedly violates University or Housing & Residential Life policy, an Incident Report is written based on information gathered during the incident and submitted within 24 hours of the incident occurring. An appropriate hearing officer will then be assigned to the case. Based on the information in the incident report, the hearing officer will decide either to take no further action, or to require the student(s) involved to meet with an HRL Conduct Officer for an informal hearing.

  2. If an informal hearing is necessary, the student will be notified by campus email to either schedule a meeting or confirm a prearranged appointment to meet with a specific HRL Conduct Officer. It is the student’s responsibility to check their campus email and respond to the HRL Conduct Officer’s request in the designated time frame.

  3. Failure to attend a scheduled informal hearing or to reschedule in advance, as outlined in the notification letter, may result in the case being adjudicated in the student’s absence, or may result in a hold being placed on the student’s account.

  4. At the meeting with the HRL Conduct Officer, the student will have the opportunity to examine a summary of the incident and the alleged violations, as well as discuss their behavior in regard to the incident.

  5. After all information has been presented, the HRL Conduct Officer will assess whether there is a preponderance of evidence to determine if a student did or did not violate University or Housing & Residential Life Policy. Note:  Preponderance means majority, thus this standard is met if the alleged violation is more likely to be true than not true. The standard is satisfied if there is greater than fifty percent chance that the alleged violation is true.  If the student is found responsible for violating University or Housing & Residential Life Policy, appropriate sanction(s) will be assigned.

  6. Sanctioning Guidelines for serious offenses are listed at the end of this guide along with the sanctions themselves.
  7. The student may appeal the decision (see Appeals Process below).

  8. All conduct cases are confidential, and case files are kept on record for seven years.

Residence Hall Sanctions

When a University Student Conduct Officer, their designee, or an HRL Conduct Officer assigns a Standard Sanction it indicates the student has been found responsible for violating a University or Housing & Residential Life policy. Such sanctions are designed to help the student understand how their behavior impacted others in the residence halls or University community. Besides the Standard Sanctions listed below, loss of privilege, fines, student holds, completion of an educational module and/or project, along with other educational sanctions, may be assigned as part of a standard sanction.  Failure to complete required sanctions may result in additional sanctioning including a hold being placed on the student’s account

Warning

Written notice that resident was found responsible for violating a University/Housing & Residential Life policy.

Residential Probation

Resident is no longer in good standing. Further violations may result in relocation or removal or other loss of privileges.

Residential Relocation

Relocation of resident to another room or residence hall.

Residential Suspension

Removal from housing for a specific period of time.

Residential Expulsion

Removal from housing permanently.

Appeals Process

The student may appeal the decision of their informal hearing by submitting an appeal from their campus email account to the Coordinator for Residence Hall Conduct within five (5) working days of receiving their hearing outcome letter. Appeal decisions and sanctions handed down by the Coordinator for Residence Hall Conduct are final except drugs, alcohol, relocation, and removal. 

The student may appeal the decision and sanctions from their meeting with the Coordinator of Residence Hall Conduct.  The student must submit an appeal from their campus email account to the Senior Associate Director for Residential Life within five (5) working days of receiving their outcome letter.  All decisions by the Senior Associate Director for Residential Life concerning alcohol, drugs, and relocation are final. 

The student may further appeal the decision of removal from housing.  The student must submit an appeal from their campus email account to the Executive Director of Housing and Residential Life within five (5) working days of receiving their appeal hearing outcome letter from the Senior Associate Director.  The Executive Director’s decision for removal from housing is final.