MPP Employment Process
PLEASE NOTE: APPROPRIATE VICE PRESIDENT MUST CONSULT WITH THE PRESIDENT BEFORE THE SEARCH PROCESS BEGINS For the complete set of MPP Search Guidelines please go to: http://www.csus.edu/hr/Faculty/MPP/indexmpp.htm What do I need to do to hire someone? What if I do not have security to access the Automated Request to Advertise? Is there anything additional that needs to be done once the Automated Request to Advertise has been submitted? What if I am an approving authority and I have not been trained or do not have security access? When will the search committee members have access to viewing the applications on-line? What do I need to do to hire someone? All positions for which you intend to recruit are to be submitted via the Automated Request to Advertise in PeopleSoft HR/SA. Effective November 9, 2009, hardcopy requests to advertise for MPP positions will no longer be accepted. The following materials must be submitted as electronic attachments with the Automated Request to Advertise:
http://www.csus.edu/proc/proc_card.htm to get information on how to request a Procurement Card. Forms can be obtained on the Human Resources website at http://www.csus.edu/hr/forms.htm . For complete instructions please access the Automated Request to Advertise User Guide at http://www.csus.edu/irt/acs/services/cms/training/hr89/manuals/RecruitmentRequest.pdf If you have not received training on how to use the Automated Request to Advertise you may utilize the on-line tutorial at http://www.csus.edu/irt/acs/services/cms/training/hr89/upk-player/HR/toc.html. Navigation is CMS HR 8.9 > Automated Recruitment Request > Create a Recruitment Request What if I do not have security to access the Automated Request to Advertise? Complete the “Request to Advertise CMS User Access” form available at http://www.csus.edu/irt/acs/forms/index.stm and submit to Information Resources Technology at campus zip 6065. Is there anything additional that needs to be done once the Automated Request to Advertise has been submitted? After submitting the Automated Request to Advertise please arrange for an Organizational Search Committee Meeting. This meeting should include all search committee members, the supervisor of the vacant position and the Manager of Employment from the Office of Human Resources. Please refer to the MPP Search Guidelines for specifics. What happens to my recruitment request after I submit the Automated Request to Advertise? When a Recruitment Request is submitted the Approval Process will be initiated. The process is a set of electronic approvals starting with a Department Review, Dean/Program Center and/or VP approval, continuing on to the Budget Office and the Office of Human Resources. Approvers will receive an email notification containing the Recruitment Request ID, the Posting Title and a direct link to the Recruitment Request Approval Page. Once the Recruitment Request has been approved at the Department/Dean/Program Center/VP levels it is sent to Human Resources The Recruitment Request will be reviewed by Human Resources to ensure the submission is complete, accurate and all required approvals have been provided to fill the vacancy. If the recruitment is for a new MPP position the Recruitment Request will be sent to the Classification Unit in Human Resources for review of MPP appropriateness and administrative level. The Recruitment Request then moves on to the Budget Office for confirmation or assignment of a CMS position number and review of funding information. Following the completion of the above steps the Recruitment Request goes back to Human Resources for the posting information entered by the Requestor to be reviewed and approved. Departments may be contacted if there are questions related to any of posting information submitted. When the approval process is complete, an e-mail notification will be sent to the original requestor. The Office of Human Resources/Employment will post the vacancy announcement on the MPP/Staff jobs website. What if I am an approving authority and I have not been trained or do not have security access? Navigation is CMS HR 8.9 > Automated Recruitment Request > Recruitment Request Approval Process If you do not have security access for the approval process please complete the “Request to Advertise CMS User Access” form available at http://www.csus.edu/irt/acs/forms/index.stm and submit to Information Resources Technology at campus zip 6065. How long will this whole process take after I submit all of the items to the Office of Human Resources, Employment? Departments should plan on a minimum of one (1) week before the position is advertivesd. Items that may impact the length of time to advertise a vacancy are:
When will the search committee members have access to viewing the applications on-line? One of the objectives of the Organizational Search Committee Meeting is for the committee members to prepare screening criteria, interview questions and reference questions to be used in the search and interview process. These items are to be sent to the Manager of Employment in Human Resources for review and approval. Once approved, the Office of Human Resources will grant the contact person and all search committee members access to the on-line applications. |
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