Vacation and Personal Holiday Accrual and Use

Employees earn vacation time based on their position and length of service. Following is information on personal holidays and vacation accrual, maximum balances and use.

Monthly Vacation Accrual

Employee Classification

Length of Service

Hours per Month

Part time employees pro rata basis
Units 1, 2, 4, 5, 6, 7, 8 and 9
1 month - 3 years
6 2/3
37 months - 6 years
10
73 months - 10 years
11 1/3
121 months - 15 years
12 2/3
181 months - 20 years
14
241 months - 25 years
15 1/3
301 months +
16
Executive (M98), MPP (M80), Confidential (C99)
N/A
16

 

Maximum Accrual 

Employee Classification
Less than 10 years More than 10 years Hours
Unit 3 and 4 X 320
Unit 3 and 4
X 440
Units 1, 2, 5, 6, 7, 8 and 9
X
272
Units 1, 2, 5, 6, 7, 8 and 9
X 384
Confidential (C99)
384
Executive (M98)
480
MPP
X
384
MPP
X 440

  • Employees must be compensated for 11 workdays in the pay period to accrue vacation credits for that month. Vacation credits may not be used prior to their accrual, which occurs on the first day of the following pay period.
  • Vacation requests must be submitted in advance to an employee's supervisor for approval. Based upon the operational needs of the department, vacations shall be scheduled and taken only as authorized by the appropriate administrator.
  • Balances which exceed the maximums on January 1st are forfeited unless an exception has been approved prior to the end of the calendar year.
  • Upon separation from the California State University, employees are entitled to lump sum payment of unused vacation time.
  • Employees receive one (1) personal holiday per calendar year. The personal holiday must be used in a single increment and is forfeited if not used by December 31st. Part-time employees receive pro rated personal holiday credit based on the number of hours paid during the pay period in which it is used.