Sick Leave

Eligible full-time employees accrue eight (8) hours of sick leave credit following the completion of each qualifying pay period or academic qualifying pay period. Employees who work less than full-time, but are eligible to accrue sick leave credit, will accrue credit on a pro rata basis.

For accrual purposes, a qualifying pay period for a full and/or part time employee is defined as a monthly pay period of continuous service.

For intermittent employees, a qualifying pay period for sick leave accrual is defined as 160 hours or 20 days of paid employment.

Sick leave balances may be carried forward year to year, and there is no maximum accrual limit for sick leave credit.

Accrued sick leave upon retirement from CSU employment may be used to receive additional service credit under CalPERS, in accordance with CalPERS guidelines.

CSU employees earn vacation pursuant to Title 5 (Division 5, Chapter 1, Subchapter 7, Article 4 Vacations). Title 5 governs vacation for nonrepresented and represented employees. However, Title 5 may be superseded by collective bargaining for represented employees pursuant to Education Code 89500.

For most employees, vacation is earned for each qualifying pay period at a rate based on an employee's length of service and employee category. Some employees, in specified employee categories, earn vacation at a set accrual rate without regard to length of service. Vacation is available to be taken on the first day of the monthly pay period following completion of each qualifying monthly pay period of service.

Part-time employees accrue vacation credit on a pro-rata basis. Hourly employees earn paid vacation upon completion of 160 hours of qualifying service. Academic year employees are not eligible to earn vacation. Some non-academic employees are not eligible to earn vacation including employees working as student assistants, graduate assistants, resident assistants, and casual workers. Employees working in trade rate classifications earn vacation based on applicable trade rate procedures.

Upon separation from service, an employee is entitled to a lump sum payment at the time of separation for any unused or accumulated vacation and/or Personal Holiday credit. Such sum is computed by projecting the accumulated time on a calendar basis so that the lump sum will equal the amount, which the employee would have been paid had he/she taken the time off, but not separated from service.

Holidays

Employees earn 14 paid holidays each year; 13 scheduled on a specific day and one Personal Holiday that can be taken any time during the year. Academic year employees are entitled to all days designated as academic holidays on the campus academic calendar. Part-time employees earn their personal holiday on a pro-rata basis. The following paid holidays are observed on the day specified:

• January 1
• Third Monday in January (Martin Luther King, Jr. Day
• March 31 (Cesar Chavez Day)
• July 4
• First Monday in September (Labor Day)
• Thanksgiving Day
• December 25

The following paid holidays are observed on the day specified unless they fall on a Saturday or Sunday, or are rescheduled for observance on another day by the President:

• Third Monday in February (Washington's Birthday)
• February 12 (Lincoln's Birthday)
• Last Monday in May (Memorial Day)
• Admission Day
• Second Monday in October (Columbus Day)
• November 11 (Veteran's Day)

Any holiday listed above which falls on a Saturday is observed on the preceding Friday. Any holiday which falls on a Sunday is observed on the following Monday.

An employee on the payroll on the day a holiday is officially observed is entitled to the holiday. The number of hours of the holiday shall be determined by the hours the employee is normally scheduled to work on the day the holiday is observed. An employee is entitled to one (1) Personal Holiday, which must be taken on one (1) day during the calendar year. If the employee fails to take the Personal Holiday before the end of the year, the holiday is forfeited.

An employee on a leave of absence without pay or in other non-pay status on a day a holiday is officially observed is not be entitled to the holiday.

If a holiday falls on a scheduled workday during an employee's vacation or within a period of absence chargeable to sick leave, the holiday will not be charged to sick leave or vacation time.

A full-time employee who works on the day a holiday is officially observed shall be compensated at his/her overtime rate on an hour-for-hour basis for all hours worked on the holiday. Such compensation shall be in cash or CTO, as determined by the President. This provision shall apply pro rata to less than full-time employees. Employees not eligible for overtime receive time off earned at the straight time rate.