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2006-2007
Fiscal Year Closing Deadlines

The end of the fiscal year is fast approaching and we in Research Administration and Contract Administration are preparing for our annual audit, which will include your project as an integral part of the financial records.  It is important that all information relative to the activity in your accounts prior to June 30, 2007, is reflected in the fiscal reporting for the fiscal year 2006/2007.

Additionally, many of your contracts that have fiscal year-end dates require invoicing within a certain time period in order to ensure reimbursement.  Therefore, to facilitate accurate accounting and avoid potential fiscal losses we are requesting the following information be provided at your earliest convenience.

 Discoveries and Directions


Quick References
  • Wednesday, June 27th - All checks and cash should be deposited with UEI Financial and Business Services Office no later than the close of business. 

  • Wednesday, June 27th - Petty cash advances should be cleared by the close of business. Cash remaining in the fund should be deposited and receipts for cash paid out should be brought in at the same time.  A check request for a new petty cash fund can be processed starting July 2nd. 

  • Tuesday, July 3rd- Requests for reimbursement for travel, supplies, and other items purchased before July 1st should be sent to Research Administration, Zip 6111.  

  • Friday, July 6th - Advances pertaining to travel or purchases made prior to July 1st should be cleared.

  • Friday, July 6th - All credit card charges for activities prior to July 1st should be cleared.

  • If you or your staff performed services for which an invoice needs to be processed, please provide us with the information as soon as possible.

  • Please sign and date all receiving documents (Purchase Order Stock Received Copies) as evidence of goods received.  Send these documents, as well as any vendor invoices you might have to the UEI Financial and Business Services Office, Zip 6063.

  • If your agreement has program reporting requirements by the funding sponsor, please ensure that Research Administration and Contract Administration has copies and is kept informed of extension requests. 

  • Stipend recipient records should be complete with documents that reflect the participant's eligibility.