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Setting User Options

You can customize Outlook Web Access settings.  Some of the things Outlook Web Access can automate are telling people that you're out of the office when you receive a message from them or adjusting appointments to local time when you are traveling.

To view the different user options, click Options button on the toolbar.

options button

Out of Office Assistant

Your Out of Office reply notifies users who send you messages that you are away from the office and cannot reply immediately.  Your reply is sent only once to the sender, even if you receive multiple messages from that person.  Your Inbox continues to collect messages when you set the Out of the Office option.

  1. Select either Do not sent Out of Office auto-replies or Send Out of Office auto-replies .

  2. Compose a message in the Auto Reply box to be automatically returned to anyone who sends you a message when you are out of the office.

  3. These settings will remain until you change them.

  4. Click Save

Messaging Options

options for messages

  1. You can specify the number of items to display per page.

  2. You can also specify if you want a notification message or a sound played when new e-mail arrives.

  3. You can also specify if you want to automatically include a signature on your outgoing messages. To create a new signature click on the Edit Signature button.

    signature window

  4. Type in the details for your Signature and then click on the Save and Close button.

  5. These settings will remain until you change them.

  6. Click Save.

Reading Pane Options

Reading pane options determine whether an item be marked as read or be left unread.

  1. You can specify that the item be marked as read by selecting the Mark item displayed in Reading Pane as read check box. A delay can be set by filling in a certain amount of time in seconds. The default is 5 seconds.

  2. The second option is to mark items as read after you select another item in the list.

  3. The third and final option is to set it such that the messages are not automatically marked as read.

  4. These settings will remain in effect until you change them.

  5. Click Save.

Spelling Options

spelling options

  1. You can specify if you wish to Ignore words in UPPERCASE and Ignore words with numbers. To do so, just click on the check box adjacent to the prompts.

  2. You can also specify to check for spelling prior to sending an e-mail. To do so, click on the check box for Always check spelling before sending.

  3. Choose the appropriate language from the drop down menu to select the language of the dictionary to use for checking spelling.

  4. Click Save.

Junk E-Mail Prevention

  1. Select the check box Automatically filter junk e-mail.

  2. Add safe senders, manage the blocked senders list, and manage safe recipients lists.

  3. Click Save.

Appearance

  1. Choose the General Settings option in the Options Pane.

    The default appearance is set to Seattle Sky.

  2. To select another color, click on the drop down arrow and select the color of your choice.

  3. Click Save.

Date and Time Formats

  1. Choose the Regional Settings option in the Options Pane.

  2. You can change all your appointments to local time by changing to the appropriate time zone from the Current Time Zone dropdown box.

  3. You can also set your preferred format for date and time styles.

  4. These settings will remain in effect until you change them.

  5. Click Save.

Calendar Options

calendar options

  1. Choose the day of the week on which you wish your calendar to begin.

  2. From your calendar, select the hours for the daily start and end times.

  3. These settings will remain in effect until you change them.

  4. Click Save.

Reminder Options

reminder options

  1. Select your preference for Calendar reminders, Task items and if you wish to hear a sound by checking or deselecting the appropriate box.

  2. These settings will remain in effect until you change them.

  3. Click Save.

Outlook on the Web Documentation

Detailed Outlook information is available through the following links:

Last Updated: October 24, 2007

Questions/Comments: servicedesk@csus.edu | 916-278-7337