FINANCIAL AID PREPARATION
FOR REGISTERING:
1. In order to register as a Financial Aid student, you must have
received your award letter and have enough aid to cover the cost of
fees. The Financial Aid Office will automatically clear qualifying
students to register on CASPER. You DO NOT need to return your Fee
Statement form unless you wish to purchase parking and/or augmented
health. Parking and augmented health are NOT covered by financial
aid. You must purchase them with a personal check or money order.
You must also pay previous debts from personal funds before you can
register on CASPER. If the Financial Aid Office records do not show
that you will receive financial aid, you must pay your own fees to
access CASPER.
2. Scholarships -- Contact the Scholarship Office (916) 278-6179 or
Casper.NET to be sure they have received authorization from the scholarship
donor, and that your award is enough to cover your fees. You DO NOT
need to return your fee statement form unless you wish to purchase
parking and/or augmented health on your own. If the scholarship organization
needs to be invoiced for your registration fees, see the Sponsored
Program section to the right.
3. Partial Financial Aid -- If you are not receiving enough financial
aid to cover the amount of your fees, mark the partial fee box on
Line 5 of the Fee Statement form and enclose a personal check or money
order for the difference. Mail in the enclosed envelope. Payment must
be received in the Student Financial Services Center five business
days prior to your CASPER Registration Day.
4. Financial Aid students who drop units or withdraw from the University
are required to follow the guidelines under the Change of Schedule
on page 11 and Refund Regulations on page 15.
DISBURSEMENT
PROCEDURES FOR FINANCIAL AID
(Pell Grant, SUG, Cal Grant, EOP, SEOG, Direct Loans, Perkins,
Nursing, Lockhart and Goethe loans, scholarships): You must be enrolled
full-time (12 undergraduate units or 8 graduate units) or approved
for financial aid for fewer units and have no financial aid holds
before your aid will disburse. This includes the payment of your registration
fees from financial aid.
All Financial Aid checks (except private loans, Lockhart, Goethe,
and PLUS loans, as well as some scholarships) will be mailed to the
billing address on file with Admissions and Records.
For each disbursement of Financial Aid you will be notified of the
following:
Amount and type of financial aid disbursed
Amount transferred to pay registration fees
Amount transferred to pay other debt to the University
Amount of check to you, if applicable
Disbursement date for aid to be picked up, if applicable
If you are to pick up a check, you must present your Sacramento State
OneCard or other valid photo identification.
THE FOLLOWING HAVE ADDITIONAL REQUIREMENTS:
1. Perkins, Nursing, Goethe and Lockhart Loans -- First time loan recipients
must complete pre-loan counseling. Required documentation can be found
at www.csus.edu/sfsc/#Loanforms.
2. Federal Direct Student Loan -- First time loan recipients must complete
pre-loan counseling. Go to www.dlssonline.com.
3. Scholarships -- Your fees must be paid before scholarship funds will
be released to you. If you do not have the funds to do so, you may endorse
your scholarship check to the University at the Student Financial Services
Center. If a balance is due to you, a check will be processed within
7 business days.
For information regarding Financial Aid, call Casper.NET at (916)
278-8011 or Financial Aid at (916) 278-6554; for information regarding
Disbursement, call (916) 278-6736.
YOU ARE RESPONSIBLE FOR PAYMENT OF REGISTRATION
FEES REGARDLESS OF YOUR FINANCIAL AID STATUS. IF FEES ARE NOT PAID BY
THE PUBLISHED DUE DATE, YOU ARE SUBJECT TO DISENROLLMENT FROM YOUR CLASSES
AND REQUIRED TO PAY ALL PENALTY FEES.
FINANCIAL AID REFUNDS/ RETURN OF TITLE
IV AID
A student who receives aid and withdraws, drops out, is expelled, etc.,
during or after the first day of enrollment will be reviewed in accordance
with the Federal Title IV Student Financial Assistance Return of Title
IV Policy. The federal regulations require that Sacramento State provide
for a refund using the pro-rata calculation if the student withdrew
on or before the 60 percent of the enrollment period.
Students who withdraw after the 60 percent point will have refunds
calculated in accordance with the policy, referenced in California Code
of Regulations, Title 5, Sections 41802 (resident) and 41913 (non-resident).
The refund amount is always determined by the student’s withdrawal
date. Students are required to officially withdraw from the University.
In the event that the student’s progress does not reflect attendance
(i.e., 0.0 GPA resulting from "I", "U", “WU”,
"NC", and "F" grades), the unofficial withdrawal
date used will be the mid-point of the payment period for which aid
was disbursed or a later date documented by Sac State.
Under a pro-rata refund, the percentage of the payment period for the
period of enrollment completed is the total number of calendar days
in the payment period or period of enrollment for which the assistance
is awarded divided into the number of calendar days completed in the
period as of the day the student withdrew.
A repayment situation may occur when a student receives aid as a disbursement
to cover living expenses and ceases attendance. Sac State must determine
if the disbursement was greater than the student's living expenses up
to the withdrawal date.
Additional information concerning the Return of Title IV Aid calculations
is available in the Financial Aid office.
Specific information concerning Summer semester calculations are available
in the Financial Aid office.
FEES
PAID BY A SPONSORED PROGRAM
(Foreign Government)
A. Before Your Registration Day:
1. An authorization from your sponsor must be on file in the Student
Financial Services Center five business days prior to your CASPER
Registration Day.
2. Write the name of your sponsor in item 6 on the Fee Statement form
in your Invitation to Register and return the statement in the envelope
to the Student Financial Services Center.
3. If your sponsor pays only part of the fees, include a check or
money order for your portion when returning the Fee Statement.
Do not use an automated payment system.
4. If you know that your authorization will not be received in time
for you to register through CASPER, you will need to pay your own
fees and apply for reimbursement when proper authorization is received.
B. On Your Registration Day:
1. Follow the instructions on page 7.
2. If proper authorization from your sponsor was not received by Sacramento
State, you will not be able to register through CASPER.
If you have any questions concerning your fees being paid by a sponsored
program, call 278-6736.
LATE REGISTRATION -- FINANCIAL AID RECIPIENTS
You will receive a disbursement notification AFTER you have registered
through CASPER Plus, with specific details just before the disbursement.
CASPER Plus students will not have a Financial Aid check in the first
disbursement and may not have a check in the second disbursement.
