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REFUND POLICY

WITHDRAWING FROM ALL CLASSES:
Students who officially withdraw from the University prior to the first day of instruction will receive a 100% refund, minus a $10 processing fee, of registration and non-resident tuition. Beginning with the first day of instruction through the 60% date of the semester, refunds will be on a pro-rata basis utilizing the official withdrawal date. Students are not eligible to receive a refund for withdrawing after the 60% date. (Refer to the refund deadline dates noted in this section.) The pro-rata refund will be calculated as the proportion represented by the number of calendar days from the first day of the semester to the date of withdrawal. Refunds will first be applied to any outstanding debt owed to the University.

DROP IN UNITS/CHANGE IN FEE CATEGORY:

Students may add and drop classes through the end of the second week of the semester. Resident students who drop from full to half time (Change in Fee Category) by the end of the second week of the semester are eligible to receive a 100% refund of the difference in fees, minus a $10 processing fee. Non-resident students who drop units by the end of the second week of the semester are eligible to receive a 100% refund of the difference of non-resident tuition. Resident and Non-Resident students who drop after the end of the second week of the semester are not eligible to receive a drop in units refund. (Refer to the Student Financial Services Center Web site at http://www.csus.edu/sfsc for specific refund deadline dates.) Adding or dropping courses beginning with the first day of instruction could result in additional charges, even if you end up with the same number of units. This applies to both resident and non-resident tuition charges. Refunds will first be applied to any outstanding debt owed to the University.

NON-REFUNDABLE FEES:
The Application Fee, State University Installment Fee and Late Registration Fee are not refundable.

APPLICATION FOR REFUND:
Registration and Non-Resident fees: Students who officially withdraw or drop units within the published deadlines do not need to complete an Application for Refund. Refunds will automatically be issued and a check will be sent to the local address listed with Admissions and Records.

For the most up-to-date refund information go to http://www.csus.edu/sfsc.

Parking fees: Students requesting a refund of parking fees must complete an Application for Refund and affix the parking decal to the application. The Application for Refund will be processed by the Student Financial Services Center and a check will be sent to the local address listed with Admissions and Records. Students must turn in their parking permit for a refund.

REFUND SCHEDULE & DEADLINES

Semester Dates of Instruction Deadline to Withdraw and Receive a 100% Refund minus $10 processing fee. Deadline to Drop In Units/Change Fee Category to receive 100% Refund minus $10 processing fee. Number of Days Per Session 60 % Point/Day (Rounded to the nearest whole day) Deadline to
Withdraw and
Receive a Prorated Refund
Fall
September 4 - December 21
August 31 *
September 14**
109
November 8
November 8
Spring
January 28 -
May 16
January 25*
February 8**
110
April 9
April 9

* After this date students are eligible to receive a pro-rated refund only if withdrawing from all classes.
** After this date students are not eligible to receive a refund for Drop In Units or Change in Fee Category.

1. WITHDRAWING FROM ALL CLASSES
To officially withdraw, you must complete and file a Withdrawal Form with the Office of Admissions and Records.

Forms are available from Fall Spring
Admissions and Records through
Sept. 14
Feb. 8
Academic Advising Office beginning
Sept. 17
Feb. 11

Deadline to Withdraw and receive 100% refund
Fall August 31
Spring January 25

NOTE: After this date students are eligible to receive a pro-rated refund only if withdrawing from all classes.

2. DROP IN UNITS/CHANGE IN FEE CATEGORY
Resident students who drop units from full time to half/part time (resulting in a lower fee category) and non-resident students who drop units by the campus add/drop deadline will receive a refund of the difference in registration fees and/or applicable non-resident fee.

Deadline for Drop In Units/Change in Fee Category
Fall September 14
Spring February 8

NOTE: Resident students who drop from full to half time after this date are not eligible to receive a refund. Non-Resident students who drop units after this date are not eligible to receive a refund.

3. PARKING REFUND SCHEDULE

Time Limits Amount of Refund
Fall Spring
April 23 - Sept. 3
Nov. 2007 - Jan. 27
$108.00
Sept. 4 - Oct. 3
Jan. 28 - Feb. 26
$81.00
Oct. 4 - Nov. 2
Feb. 27 - March 27
$54.00
Nov. 3 - Dec. 2
March 28 - April 28
$27.00

NOTE: It is the student’s responsibility to become familiar with the policies and procedures concerning add/drop and refund deadlines.

Extenuating Circumstances: Students who believe they have extenuating circumstances that warrant a refund after the published deadlines must submit an Application for Refund with a complete explanation of the circumstances to the Student Financial Services Center.

THE APPLICATION FEE, STATE UNIVERSITY INSTALLMENT ADMINISTRATIVE FEE, AND LATE REGISTRATION FEE ARE NOT REFUNDABLE.

INCREASE IN UNITS-
FEE PAYMENT PROCEDURE

1. Students adding units which place them in a higher fee category, will be required to pay additional fees. A statement for those fees will be mailed to the student.

2. Failure to pay additional fees by the due date will result in the student having to pay a $10.00
administrative fine in addition to the fee amount. Financial “holds” will be placed on the academic records of students failing to pay their fees.

3. Statements will be mailed to the student’s billing address on file in the Office of Admissions and Records. The University is not responsible for accuracy of addresses provided by students.

4. Students who have increased units that require additional fees are responsible for those fees whether or not they receive a statement. It is the student’s responsibility to check with the Student Financial Services Center and pay the amount due.

5. Students whose fees are partially or fully paid to the University by another agency must bring their statement to the Student Financial Services Center in LSN-1003. These students must provide the agency name to be billed for a portion or all of the additional fees.

FINANCIAL AID REFUNDS/RETURN OF TITLE IV AID

A student who receives aid and withdraws, drops out, is expelled, etc., during or after the first day of instruction will be reviewed in accordance with the Federal Title IV Return of Title IV Policy. The federal regulations require that Sacramento State provide for a refund using the pro rata calculation if the student withdrew on or before the 60% date of the enrollment period.

Students who withdraw after the 60% date will have refunds calculated in accordance with the policy, referenced in California Code of Regulations, Title 5, Sections 41802 (resident) and 41913 (non-resident).

The refund amount is always determined by the student’s withdrawal date. Students are required to officially withdraw from the University. In the event that the student’s progress does not reflect attendance (i.e., 0.0 GPA resulting from “I”, “U”, “WU”, “NC”, and “F” grades), the unofficial withdrawal date used will be the mid-point of the payment period for which aid was disbursed or a date documented by Sacramento State.

Under a pro-rata refund, the percentage of the payment period for the period of enrollment completed is the total number of calendar days in the payment period or period of enrollment for which the assistance is awarded divided into the number of calendar days completed in the period as of the day the student withdrew.

A repayment situation may occur when a student receives aid as a disbursement to cover living expenses and ceases attendance. Sacramento State must determine if the disbursement was greater than the student’s living expenses up to the withdrawal date.

Additional information concerning the Return of Title IV calculations is available in the Financial Aid Office.