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REFUND POLICY FOR FALL/SPRING

WITHDRAWING FROM ALL CLASSES:
Students who officially withdraw from the University prior to the first day of instruction will receive a 100% refund, minus a $10 processing fee, of registration and non-resident tuition. Beginning with the first day of instruction through the 60% date of the semester, refunds will be on a pro-rata basis using the official withdrawal date. Students are not eligible to receive a refund for withdrawing after the 60% date. (Refer to the refund deadline dates noted in this section.) The pro-rata refund will be calculated by the number of calendar days from the first day of the semester to the date of withdrawal. Refunds will first be applied to any outstanding debt owed to the University.

DROP IN UNITS:

Students who drop from full to half time by the end of the second week of the semester are eligible to receive a 100% refund of the difference in fees, minus a $10 processing fee. Non-resident students who drop units by the end of the second week of the semester are eligible to receive a 100% refund of the difference of non-resident tuition minus a $10.00 processing fee.

Resident and Non-Resident students who drop after the end of the second week of the semester are not eligible to receive a drop in units refund. (Refer to the Student Financial Services Center Web site at http://www.csus.edu/sfsc for specific refund deadline dates.)

OUTSTANDING-DEBTS:
Refunds will first be applied to any outstanding debt owed the University.

NON-REFUNDABLE FEES:
The Application Fee, State University Installment Fee, Late Registration Fee, and Enrollment Cancellation Fee are not refundable.

APPLICATION FOR REFUND:
Registration and Non-Resident fees: Students who OFFICALLY withdraw or drop units within the published deadlines do not need to complete an Application for Refund. Refunds will automatically be issued.

Parking fees: Students requesting a refund of parking fees must complete an Application for Refund and affix the parking permit to the application. The Application for Refund will be processed by the Student Financial Services Center.

For the most up-to-date refund information go to http://www.csus.edu/sfsc.

REFUND SCHEDULE & DEADLINES

Semester Term Dates Deadline to Withdraw and Receive a 100% Refund minus $10 processing fee. Deadline to Drop In Units/Change Fee Category to receive 100% Refund minus $10 processing fee. Number of Days Per Session 60% Point/Day (Rounded to the nearest whole day) Deadline to
Withdraw and
Receive a Prorated Refund
Fall
August 31 - December 18
August 28 *
September 11**
110
November 4
November 4
Spring
January 25 - May 21
January 22*
February 5**
110
April 7
April 7

* After this date students are eligible to receive a pro-rated refund only if withdrawing from all classes.
** After this date students are not eligible to receive a refund for Drop In Units or Change in Fee Category.

1. WITHDRAWING FROM ALL CLASSES
To officially withdraw, you must complete and file a Withdrawal Form at the Student Service Counter.

Forms are available from Fall Spring
Student Services Counter
Sept. 11
Feb. 5
Academic Advising Office beginning
Sept. 14
Feb. 8

Deadline to Withdraw and receive 100% refund (-$10.00)
Fall August 28
Spring January 22

NOTE: After this date students are eligible to receive a pro-rated refund only if withdrawing from all classes.

2. DROP IN UNITS
Resident students who drop units from full-time to half-time and non-resident students who drop units by the campus add/drop deadline will receive a refund of the difference in registration fees and/or applicable non-resident fee.

Deadline for Drop In Units/Change in Fee Category
Fall September 11
Spring February 5

NOTE: Resident students who drop from full to half-time after this date are not eligible to receive a refund. Non-Resident students who drop units after this date are not eligible to receive a refund.

It is the student's responsibility to become familiar with the policies and procedures concerning add/drop and refund deadlines.

3. PARKING REFUND SCHEDULE

Time Limits Amount of Refund
Fall Spring
April 21 - August 28
by January 22
$153.00
Aug 31 - Oct 2
Jan 25 - Feb 26
$114.75
Oct 5 - Oct 30
March 1 - March 31
$76.50
Nov 2 - Nov 27
April 1 - April 30
$38.25

Motorcycles Amount of Refund
Fall Spring
April 21 - August 28
by January 22

$38.25

Aug 31 - Oct 2
Jan 25 - Feb 26
$28.75
Oct 5 - Oct 30
March 1 - March 31
$19.25
Nov 2 - Nov 27
April 1 - April 30
$9.50

No parking refunds issued after November 27, 2009.
No refunds will be issued for weekly permits.


Extenuating Circumstances: Students who believe they have extenuating circumstances that warrant a refund after the published deadlines must submit an Application for Refund with a complete explanation of the circumstances and any supporting documentation to the Student Financial Services Center.

THE APPLICATION FEE, STATE UNIVERSITY INSTALLMENT ADMINISTRATIVE FEE, AND LATE REGISTRATION FEE ARE NOT REFUNDABLE.

Financial Aid Refunds Return of Title IV Aid

A student who receives aid and withdraws, drops out, is expelled, etc., during or after the first day of instruction will be reviewed in accordance with the Federal Title IV Return of Title IV Policy.

Federal regulations require using the pro rata calculation if the student withdrew on or before the 60% date of the enrollment period.

Students who withdraw after the 60% date will have refunds calculated in accordance with the policy, referenced in California Code of Regulations, Title 5, Sections 41802 (resident) and 41913 (non-resident).

The refund amount is always determined by the student’s withdrawal date. Students are required to officially withdraw from the University. In the event that the student’s progress does not reflect attendance (i.e., 0.00 GPA resulting from “W” or “WU” grade), the unofficial withdrawal date used will be the mid-point of the payment period for which aid was disbursed or a date documented by Sacramento State.

Under a pro-rata refund, the percentage of the payment period for the period of enrollment completed is the total number of calendar days in the payment period or period of enrollment for which the assistance is awarded divided into the number of calendar days completed in the period as of the day the student withdrew.

A repayment situation may occur when a student receives aid as a disbursement to cover living expenses and ceases attendance. Sacramento State must determine if the disbursement was greater than the student’s living expenses up to the withdrawal date.

Additional information concerning the Return of Title IV calculations is available in the Financial Aid Office.