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ADVISING


ACADEMIC ADVISING REFERRAL GUIDE

PROBLEM
OFFICE
LOCATION
PHONE
       
Adding classes after registration See appropriate department    
Advising      
  • major requirements
  • Major Advisor    
  • undeclared majors
  • Academic Advising and Career Center LSN Hall 1013 278-6351
  • graduation requirements
  • Academic Advising and Career Center LSN Hall 1013 278-6351
  • GE requirements
  • Academic Advising and Career Center LSN Hall 1013 278-6351
    Change address

    My Sac State 2.0 or
    Student Services Counter

    LSN Hall Lobby 278-3901
    Change name or major Student Services Counter LSN Hall Lobby 278-3901
    Credential Programs Teacher Preparation & Credentials EUR 216 278-6403
    Declaring a major See appropriate department    
    Dismissal Academic Advising and Career Center LSN Hall 1013 278-6351
    Dropping classes after registration See appropriate department    
    Exceptions to Academic Regulations Academic Advising and Career Center LSN Hall 1013 278-6351
    Excess Units Requests Major Department    
    Fees   Refer to http://www.csus.edu/
    schedule/fall2010spring2011/fees.html
     
    Final Exam Schedule   Refer to http://www.csus.edu/
    schedule/fall2010spring2011/finals.html
     
    General Education Requirements Academic Advising and Career Center LSN Hall 1013 278-6351
    Graduate Programs      
  • program information
  • See appropriate department    
  • application procedures
  • Graduate Studies River Front Center 206 278-6470
    Graduation      
  • application form
  • http://www.csus.edu/
    registrar/forms/#grad
       
  • Degree Evaluations
  • Evaluations Office LSN Hall 2000 278-3625
  • major requirements
  • Major Department    
  • GE requirements
  • Academic Advising and Career Center LSN Hall 1013 278-6351
    Incomplete Grades Instructor    
    Information      
  • general referral
  • Campus Operator   278-6011
  • events
  • Student Activities Office University Union 3rd Floor 278-6595
    Major      
  • declaring
  • See appropriate department    
  • selecting
  • Academic Advising and Career Center LSN Hall 1013 278-6351
  • requirements
  • Major Advisor    
    Minor      
  • declaring
  • See appropriate department    
  • requirements
  • Faculty Advisor    
    Placement Exams Testing Center LSN Hall 2302 278-6296
    Probation Faculty Advisor    
    Registration Procedures   Refer to http://www.csus.edu/
    schedule/fall2010spring2011/
    registration.html
     
    Transcripts (outgoing) Student Services Counter LSN Hall Lobby 278-5507
    Transfer Units-Evaluation of      
  • processing
  • Evaluation Office LSN Hall 2000 278-3625
  • major advising
  • Major Advisor    
  • GE advising
  • Academic Advising and Career Center LSN Hall 1013 278-6351
    Withdrawal from classes      
  • first two weeks of semester
  • Student Services Counter LSN Hall Lobby 278-3901
  • after first two weeks of semester
  • Academic Advising and Career Center LSN Hall 1013 278-6351

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    PLANNING YOUR EDUCATION

    Incoming first year students (freshmen) are required to meet with an advisor in the Academic Advising and Career Center during their first year. Continuing students need to take the initiative for planning their academic schedule. Campus advisors are best able to assist students after they have done some planning on their own. The Academic Advising and Career Center suggests that students use a three step process in planning their program each semester.

    1. Understand...the General Education, major, and graduation requirements you must satisfy. This information is available at http://catalog.csus.edu/current/First%20100%20Pages/ge.html or on advising sheets handed out by major departments and in pertinent sections of the Catalog. Understanding these requirements will make it easier for you to select courses (and alternates) so you will be more successful in getting classes when you register.
    2. Consider...the number and kinds of courses you can handle and how, given the other demands on your time and energy, they should be scheduled by days and times. Each course you select will apply to one or more of the following categories: General Education, Major, Electives (or Minor). Keep in mind that the reason most students are disqualified is a fatal combination of working too many hours and taking too many units.
    3. Discuss...your tentative course selections with an advisor in your major and the Academic Advising and Career Center, Lassen Hall 1013. Another person's opinion can be quite useful in helping you finalize your program.

    ADVISING FOLDER

    To ensure accurate academic advising, students are encouraged to keep the following in an advising folder:

    • transcripts (or grade reports) of previous college work;
    • copies of Sacramento State semester grades;
    • copies of all petitions or forms submitted;
    • all letters and forms received from the University
    • General Education Evaluation
    The advising folder should be brought to all meetings with an advisor.

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    STUDENTS ON PROBATION

    When the Sacramento State and/or Cumulative GPA falls below 2.0, students are placed on Academic Probation. Students on probation are in danger of being disqualified from the University. Here are some suggestions for students on probation:

    • see an advisor in the Academic Advising and Career Center, Lassen Hall 1013;
    • see a major advisor;
    • repeat F, WU, and D grades;
    • work fewer hours;
    • take fewer units.

    Students on probation are likely to avoid being disqualified by making significant changes in their life. "Trying harder" or "having a better attitude" seldom makes much difference. See an advisor soon.

    PETITIONS

    The following petitions and forms are available in the Academic Advising and Career Center, Lassen Hall 1013, and at the Student Services Center, Lassen Lobby: Student Data Change, Change of Major, Excess Units, Request for CR/NC Grading, "WU" Grade Deletion, Course Repetition, General Education Substitution, and Special Consideration. Forms available in department offices: Special Problems Petitions, Add Permits, and Late Add/Drop Petitions. For assistance in selecting or completing a petition, advisors are available on a drop-in basis in the Academic Advising and Career, Lassen Hall 1013. A variety of petitions are available online at http://www.csus.edu/registrar/forms.

    WHERE TO GET HELP

    Assistance in planning your academic program is available in the following offices:

    ACADEMIC ADVISING and CAREER CENTER - located in Lassen Hall 1013. Provides information about GE requirements, graduation requirements, and petitioning procedures: http://www.csus.edu/acad

    MAJOR ADVISING - Located in all departments. Provides information about major requirements, minor requirements, and career opportunities. Major departments provide advising to all students enrolled at Sacramento State. Check with your major department for specific advising policies and procedures. Undeclared students see advisors in the Academic Advising and Career Center, Lassen Hall 1013.

    GRADUATION ADVISING - The Degree Evaluations Office is located in the Office of the University Registrar in Lassen Hall 2000. The office provides information about GE requirements, graduation requirements, graduation date changes, petitioning procedures, and degree conferral. The office is open (drop-in and phone) Tuesdays and Wednesdays, 9:00 a.m. - 1:00 p.m.: http://www.csus.edu/registrar/graduation

    BUSINESS ADMINISTRATION ADVISING - Located in Tahoe Hall 1030 (for Business Administration majors). The office provides information about requirements, concentration options, and graduation applications: http://www.cba.csus.edu

    LIBERAL STUDIES AND SOCIAL SCIENCE ADVISING - Located in Lassen Hall 2008. The office provides information about major requirements, articulation of courses taken at other colleges, and preparation for teaching credential program. Liberal Studies: http://www.csus.edu/libs; Social Science: http://www.csus.edu/socsci

    PRE-NURSING ADVISING - Located in Lassen Hall 1013 in the Academic Advising and Career Center. The office provides information on prerequisites for the Nursing program, information on other majors related to health care, and provides advising on general education.

    NURSING ADVISING – Located in El Dorado Hall 1001 (for Nursing majors). The office provides information about application procedures, admission requirements, and major requirements: http://www.hhs.csus.edu/NRS

    SERVICES TO STUDENTS WITH DISABILITIES - Located in Lassen Hall 1008. The office provides services and accommodations for students with documented disabilities: http://www.csus.edu/sswd

    VETERANS SERVICE CENTER – Located in Lassen Hall 3000. The office provides veterans specialized advising for benefits certification: http://www.csus.edu/vets

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    DECLARING OR CHANGING YOUR MAJOR

    Undergraduates: Most students declare a major when they first apply for admission to Sacramento State. Students who wish to change their major must file a Change of Major form. The form is available online at http://www.csus.edu/registrar/forms.

    The department chairperson’s signature is required for all major changes. The following departments have their own Change of Major form: Child Development, Criminal Justice, Graphic Design, Nursing, any major in the College of Engineering and Computer Science, or any concentration in the College of Business. Students wishing to declare a Special Major must go to Academic Affairs located in Sacramento Hall 234.

    Graduates: To become classified into a master’s degree program, obtain a classification form at the Office of Graduate Studies, River Front Center 206. To change to second bachelor’s degree status, file a Change of Academic Program form at the Student Services Counter, LSN Hall, first floor.

    Changing Your Major or Minor

    You may file a Major or Minor Change Form at any time during the semester and your major/minor will be changed within 3 business days. If you submit the form in the middle of the semester, the major/minor change will be effective the following semester. The Major Change Form is submitted to the Student Service Counter, LSN Hall, first floor.

    Please note: Child Development, Criminal Justice, Graphic Design, Health Science, Nursing, College of Engineering and Computer Science majors and College of Business majors must file a separate form and obtain approval through these specific programs. These majors may require additional secondary admission criteria stipulated by the department. Some majors may also have earlier deadline dates for submitting the major change.

    GRADUATION INFORMATION

    A. UNDERGRADUATE STUDENTS

    1. Graduation Filing Timelines
    2. SEMESTER OF GRADUATION GRADUATION APPLICATION FILING DEADLINE
      Fall 2010 November 2, 2009
      Spring/Summer 2011 May 3, 2010
      Fall 2011 November 1, 2010

      • Graduation Application/Diploma Fee: $63.50
        Date Change Fee: $28.00
        Note: Subject to change
    3. General Information
      • Academic degrees are not granted automatically when students complete their degree requirements. Students must apply for graduation.
      • Students are eligible to file a Graduation Application when they are within 2 semesters of graduating and have completed at least 80 units.
    4. Graduation Application Procedures and Information
      • Complete a Graduation Application form and have it reviewed and signed by the major and minor departments prior to submission. Graduation Applications are available online at http://www.csus.edu/registrar/graduation/index.stm#apply. EXCEPTIONS: obtain Graduation Applications from the department office for these majors:

      — Business Administration (Undergraduate Business Advising Center, TAH-1030)
      — Child Development (BRH-137)
      — Civil Engineering (RVR-4024)
      — Computer Engineering (RVR-3018)
      — Computer Science (RVR-3018)
      — Construction Management (RVR-4024)
      — Criminal Justice (ALP-137)
      — Electrical and Electronic Engineering (RVR-3018)
      — Liberal Studies (LSN-2008) or http://www.csus.edu/libs/Student.Info.htm
      — Mechanical Engineering (RVR-4024)
      — Music (CPS-145) or http://www.csus.edu/music/admissions/gradpetitions.html
      — Nursing (ELD-1016) or http://www.hhs.csus.edu/NRS

      • Submit the appropriate fees to the Student Financial Services Center and return the completed and receipted form to the Student Services Counter, Lassen Hall, first floor.
      • The Degree Evaluations Office will complete a degree evaluation. The results of this review, the Graduation Evaluation, will be mailed to you.
      • Direct questions concerning graduation procedures or Graduation Evaluation results to the Degree Evaluations Office, Lassen 2000. Evaluators are available on Tuesdays and Wednesdays, from 9:00 a.m. - 1:00 p.m. by drop-in appointments or by telephone at (916) 278-3625. You may also access the Web site at http://www.csus.edu/registrar/graduation.


      • Note:
      • Participation in the commencement ceremony does not constitute graduation. Degrees are conferred only after all requirements have officially been cleared.
      • Students may not register for the semester following their intended graduation unless:
    1. they cancel or change their intended degree date by filing a Request for Change in Graduation Date Form with the Degree Evaluations Office, Lassen 2000, or online at http://www.csus.edu/registrar/graduation.
    2. OR
    3. they apply and are accepted in a post-baccalaureate program.

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    GRADUATION CHECKLIST

    Meet with an advisor in Degree Evaluations to check on GE and graduation requirements after you receive your graduation evaluation.

    Sign up for graduation online at http://www.csus.edu/commence.

    Contact the Commencement Office at (916) 278-4724 to make arrangements for special seating or accommodations for guests with disabilities.

    Purchase cap and gown from the ASI Business Office (3rd floor, University Union).

    Order class ring and graduation announcements at the bookstore.

    Talk to career counselors in the Academic Advising and Career Center (Lassen Hall 1013) for information about internships, job fairs, and workshops on resume writing and interviewing.

    Check for any holds that would prevent confirmation of degree and diploma.

    Make sure the Office of the University Registrar has an accurate address on file to mail the diploma. The Post Office does not forward diplomas.

    Join the Alumni Association to stay connected to a powerful network of 200,000 alumni. Membership provides access to alumni career services, discounts, and networking events. Join at http://www.SacStateAlumni.com.

    Attend Grad Fair 2010. Grad Fair is a “one-stop shop” for all your graduation and post-graduation needs.

    Attend Graduation ceremonies. Check the commencement Web site for information at http://www.csus.edu/commence.

    Click here to download/print a copy of the Bachelor's Degree Graduation Requirements Checklist (pdf)

    Graduation Checklist

    B. GRADUATE STUDENTS

    1. Graduation Filing Timelines
    2. Anticipated Graduation THESIS/PROJECT DEADLINE APPLICATION FILING DEADLINE
      Summer 2010 August 13, 2010 February 1, 2010
      Fall 2010 December 3, 2010 October 1, 2010
      Spring 2011 May 6, 2011 February 1, 2011
      Summer 2011 August 12, 2011 February 1, 2011

    3. General Information
      • Academic degrees are not granted automatically when students complete their degree requirements. Students must apply for graduation. Applications are available from the Office of Graduate Studies, RFC 206 or online at http://www.csus.edu/gradstudies/Forms.htm.
      • Students must have an approved Advancement to Candidacy form on file with the Office of Graduate Studies before an application for graduation is filed.
      • Participation in the commencement ceremony does not constitute graduation. Degrees are conferred only after all requirements have officially been cleared.
      • A fee of $20.00 will be charged for a diploma reorder.
      • Degrees for graduate students will be posted 10-12 weeks after the last day of instruction. Detailed information on Graduate Degree Posting can be found on the Office of Graduate Studies Web site at http://www.csus.edu/gradstudies.
    4. Application Procedures
      • Complete a Graduation Application form and return the completed form to the Office of Graduate Studies, RFC 206 after paying appropriate fees at the Student Financial Services Center, LSN Hall 1001.
      • Diplomas will be mailed to the address currently on file with the University. Address changes should be submitted to the Office of Graduate Studies or the Office of the University Registrar before graduation.
      • Diplomas will be mailed out 4-6 months after commencement. Bound theses and projects will be shelved in the library approximately one year after degree posting.

    Note: Students may not register for the semester following their intended graduation unless they have been cleared for continued registration in the Office of Graduate Studies, RFC 206.

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    GRADE APPEAL PROCEDURE

    The campus has a single grade appeal procedure available to students in all academic disciplines. Copies of the procedure are available in each academic department office, in the Office of the Provost and Vice President for Academic Affairs and the Office of the Vice President for Student Affairs. Information in its entirety about the grade appeal process can be accessed on the Sacramento State Web site at http://www.csus.edu/umanual/Acad%20Affairs/Grade%20Appeal%20Policy.htm.

    WITHDRAWAL FROM ALL CLASSES

    Students who are not able to complete the semester because of unforeseen circumstances may withdraw from the University by filing a Withdrawal form. Withdrawal forms are available in the Office of the University Registrar and in the Academic Advising and Career Center. Forms may also be downloaded at http://www.csus.edu/registrar/forms/#a_r_counter. Students who stop attending classes without withdrawing, may be assigned “F” or “WU” grades in all courses.

    Note: Refunds are prorated based on date of withdrawal. See http://www.csus.edu/schedule/Fall2010Spring2011/Fees.html for information on refunds.

    Procedures for Withdrawal from all Classes

    1. THROUGH SECOND WEEK OF CLASSES
      Fall 2010: Through September 10, 2010
      Spring 2011: Through February 4, 2011
    2. Official withdrawal forms may be obtained from and submitted to the Student Services Counter, LSN Hall, frist floor. You do not need to drop each course individually. Students unable to withdraw in person may obtain instructions and forms online at http://www.csus.edu/registrar/forms/#a_r_counter.

    3. THIRD THROUGH TWELFTH WEEKS OF SEMESTER
      Fall 2010: September 13 - November 19, 2010
      Spring 2011: February 7 - April 22, 2011
    4. Obtain and submit official withdrawal forms in the Academic Advising and Career Center, Lassen Hall 1013, (916) 278-6351. Students who are unable to obtain the forms in person may obtain instructions and forms online at http://www.csus.edu/registrar/forms/#a_r_counter.

    5. During the LAST three weeks of SEMESTER
      Fall 2010: November 22 - December 10, 2010
      Spring 2011: April 25 - May 13, 2011
    6. Official withdrawals from all classes are not processed during the last three weeks of classes except for verifiable medical emergencies.

    7. During FINAL EXAM Week

      Withdrawals are not accepted after the last day of classes, December 10, 2010 for Fall semester and May 13, 2011 for Spring semester. Students should contact individual instructors to determine if arrangements can be made to receive an “Incomplete” grade.

    If you have questions about withdrawing from all classes, contact the Academic Advising and Career Center, Lassen Hall 1013, (916) 278-6351.