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ADVISING

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ACADEMIC ADVISING REFERRAL GUIDE

PROBLEM
OFFICE
LOCATION
PHONE
       
Adding classes after registration See appropriate department    
Advising      
  • major requirements
  • Major Advisor    
  • undeclared majors
  • Academic Advising and Career Center LSN 1013 278-6351
  • graduation requirements
  • Academic Advising and Career Center LSN 1013 278-6351
  • GE requirements
  • Academic Advising and Career Center LSN 1013 278-6351
    Change address

    My Sac State or
    Student Services Center

    LSN Lobby 278-3901
    Change name or major Student Services Center LSN Lobby 278-3901
    Credential Programs Teacher Preparation & Credentials EUR 216 278-6403
    Declaring a major See appropriate department    
    Dismissal Academic Advising and Career Center LSN 1013 278-6351
    Dropping classes after registration See appropriate department    
    Exceptions to Academic Regulations Academic Advising and Career Center LSN 1013 278-6351
    Excess Units Requests Major Department    
    Fees   Refer to http://www.csus.edu/
    schedule/Fall2014Spring2015/fees.html
     
    Final Exam Schedule   Refer to http://www.csus.edu/
    schedule/Fall2014Spring2015/finals.html
     
    General Education Requirements Academic Advising and Career Center LSN 1013 278-6351
    Graduate Programs      
  • program information
  • See appropriate department    
  • application procedures
  • Graduate Studies River Front Center 206 278-6470
    Graduation      
  • application form
  • http://www.csus.edu/registrar/
    forms/#grad
       
  • Degree Evaluations
  • Evaluations Office LSN 2000 278-3625
  • major requirements
  • Major Department    
  • GE requirements
  • Academic Advising and Career Center LSN 1013 278-6351
    Incomplete Grades Instructor    
    Information      
  • general referral
  • Campus Operator   278-6011
  • events
  • Student Organizations & Leadership University Union 3rd Floor 278-6595
    Major      
  • declaring
  • See appropriate department    
  • selecting
  • Academic Advising and Career Center LSN 1013 278-6351
  • requirements
  • Major Advisor    
    Minor      
  • declaring
  • See appropriate department    
  • requirements
  • Faculty Advisor    
    Placement Exams Testing Center LSN 2302 278-6296
    Probation Faculty Advisor    
    Registration Procedures   Refer to http://www.csus.edu/
    schedule/Fall2014Spring2015/
    registration.html
     
    Transcripts (outgoing) Student Services Center LSN Lobby 278-5507
    Transfer Units-Evaluation of      
  • processing
  • Evaluation Office LSN 2000 278-3625
  • major advising
  • Major Advisor    
  • GE advising
  • Academic Advising and Career Center LSN 1013 278-6351
    Withdrawal from classes      
  • first two weeks of semester
  • Student Services Counter LSN Lobby 278-3901
  • after first two weeks of semester
  • Academic Advising and Career Center LSN 1013 278-6351

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    PLANNING YOUR EDUCATION

    Incoming first year students (freshmen) are required to meet with an advisor in the Academic Advising and Career Center during their first year. Continuing students need to take the initiative for planning their academic schedule. Campus advisors are best able to assist students after they have done some planning on their own. The Academic Advising and Career Center suggests that students use a three step process in planning their program each semester.

    1. Understand the General Education, major, and graduation requirements that must be satisfied. This information is available at http://catalog.csus.edu/current/First%20100%20Pages/ge.html or on advising sheets handed out by major departments and in pertinent sections of the Catalog. Understanding these requirements will make it easier for students to select courses (and alternates) to be more successful registering for classes.
    2. Consider the number and kinds of courses that are manageable given other demands. Each course selected will apply to one or more of the following categories: General Education, Major, Electives (or Minor). Keep in mind that the reason most students are disqualified is a combination of working too many hours and taking too many units.
    3. Discuss your tentative course selections with a major advisor in your major and an advisor in the Academic Advising and Career Center, Lassen Hall 1013. Discussing course selection and commitments with an advisor helps students progress through their programs.

    ADVISING FOLDER

    To ensure accurate academic advising, students are encouraged to keep the following in an advising folder:

    • transcripts (or grade reports) of previous college work;
    • copies of Sacramento State semester grades;
    • copies of all petitions or forms submitted;
    • all letters and forms received from the University
    • General Education Evaluation
    Bring the advising folder to all meetings with an advisor.

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    STUDENTS ON PROBATION

    When the Sacramento State and/or Cumulative GPA falls below 2.0, students are placed on Academic Probation. Students on probation are in danger of being disqualified from the University.

    Suggestions for students on probation:

    • see an advisor in the Academic Advising and Career Center, Lassen Hall 1013
    • see a major advisor
    • repeat F, WU, and D grades
    • work fewer hours
    • take fewer units

    Students on probation may avoid being disqualified by making significant changes in their lives. See an advisor soon.

    PETITIONS

    The following petitions and forms are available online at the Registrar's website at http://www.csus.edu/registrar/forms: Change of Major, Excess Units, Request for CR/NC Grading, "WU" Grade Deletion, Course Repetition, General Education Substitution, Add Permits, and Late Add/Drop Petitions. For assistance in selecting or completing a petition, advisors are available on a drop-in basis in the Academic Advising and Career Center, Lassen Hall 1013.

    WHERE TO GET HELP

    Assistance in planning your academic program is available in the following offices:

    ACADEMIC ADVISING and CAREER CENTER - located in Lassen Hall 1013. Provides information about GE requirements, graduation requirements, and petitioning procedures: http://www.csus.edu/acad.

    MAJOR ADVISING - Located in all departments. Provides information about major requirements, minor requirements, and career opportunities. Major departments provide advising to all students enrolled in the major at Sacramento State. Each major department has specific advising policies and procedures. Undeclared students see advisors in the Academic Advising and Career Center, Lassen Hall 1013.

    GRADUATION ADVISING - The Degree Evaluations Office is located in the Office of the University Registrar in Lassen Hall 2000. The office provides information for students who have filed for graduation, about GE requirements, graduation requirements, graduation date changes, petitioning procedures, and degree conferral. The office is open (drop-in and phone) Tuesdays and Wednesdays, 9:00 a.m. - 1:00 p.m.: http://www.csus.edu/registrar/graduation.

    BUSINESS ADMINISTRATION ADVISING - Located in Tahoe Hall 1030 (for Business Administration majors). The office provides information about requirements, concentration options, and graduation applications: http://www.cba.csus.edu/ubac/MeetwithanAdvisor.html

    LIBERAL STUDIES AND SOCIAL SCIENCE ADVISING - Located in Lassen Hall 2008. The office provides information about major requirements, articulation of courses taken at other colleges, and preparation for teaching credential program. Liberal Studies: http://www.csus.edu/libs; Social Science: http://www.csus.edu/socsci.

    PRE-NURSING ADVISING - Located in Lassen Hall 1013 in the Academic Advising and Career Center. The office provides information on prerequisites for the Nursing program, information on other majors related to health care, and provides advising on general education.

    NURSING ADVISING – Located in Folsom Hall 1002 (for Nursing majors). The office provides information about application procedures, admission requirements, and major requirements: http://www.hhs.csus.edu/NRS.

    SERVICES TO STUDENTS WITH DISABILITIES - Located in Lassen Hall 1008. The office provides services and accommodations for students with documented disabilities: http://www.csus.edu/sswd.

    VETERANS SUCCESS CENTER – Located in Lassen Hall 3003. The office provides veterans specialized advising for benefits certification: http://www.csus.edu/vets.

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    DECLARING OR CHANGING YOUR MAJOR

    Undergraduates: Most students declare a major when they first apply for admission to Sacramento State. Students who wish to change their major must file a Change of Major form. The form is available online at http://www.csus.edu/registrar/forms.

    The department chairperson’s signature is required for all major changes. The following departments have their own Change of Major form: Child Development, Criminal Justice, Graphic Design, Health Science, Nursing, Psychology, any major in the College of Engineering and Computer Science, and any major in the College of Business Administration. Additional supplemental information may be required for some of these majors. Students wishing to declare a Special Major must go to Academic Affairs located in Sacramento Hall 234.

    Students adding a second major will need to declare which major is considered their primary major. Only the primary major is evaluated in determining the progress toward degree.

    Graduates: To become classified into a master’s degree program, obtain a classification form at the Office of Graduate Studies, River Front Center 206.

    Changing Your Major or Minor

    You may file a Major or Minor Change Form at any time during the semester and your major/minor will be changed within 3 business days. You may not submit a Major or Minor Change Form if you have applied to graduate without first consulting with a Degree Evaluator located in the Registrar's Office, LSN 2000.If you submit the form in the middle of the semester, the major/minor change will be effective the following semester. The Major Change Form is submitted to the Student Service Counter, LSN Hall, first floor.

    Please note: Child Development, Criminal Justice, Graphic Design, Health Science, Nursing, Psychology, College of Engineering and Computer Science majors and College of Business majors must file a separate form and obtain approval through these specific programs. These majors may require additional secondary admission criteria stipulated by the department and have earlier deadline dates for submitting the major change. Pleas check with the major department for specific major change requirements and deadline dates.

    GRADUATION INFORMATION

    A. UNDERGRADUATE STUDENTS

    1. Graduation Filing Timelines
    2. SEMESTER OF GRADUATION GRADUATION APPLICATION FILING DEADLINE
      Spring/Summer 2014 October 1, 2013
      Fall 2014 February 1, 2014
      Spring/Summer 2014 October 1, 2014

      • Graduation Application/Diploma Fee: $63.50 (Commencement and Diploma)
      • Graduation Date Change Fee: $28.00
      • Note: Subject to change
    3. General Degree Information
      • Academic degrees are not granted automatically when students complete their degree requirements. All Students must apply for graduation.
      • Students are eligible to file for graduation when a minimum of 85 units are completed.
      • Degree conferral will begin after the final posting of semester grades. Degrees are conferred after All degree requirements have been completed and officially cleared by the Degree Evaluations Office. The participation in the commencement ceremony does not ensure graduation.
      • You will be notified via e-mail when your degree has been posted; receive a message to view your on-line evaluation to review outstanding requirements; or receive a letter via U.S. mail noting outstanding requirements.
      • Students may not register for subsequent semesters unless a degree date change request has been submitted or admission has been confirmed for a post-baccalaureate program.
    4. Graduation Application Procedures
      • First check the Registrar’s Office website for programs that are currently available for filing via the on-line application located in the Student Center:  http://www.csus.edu/registrar/graduation/apply_online.stm
      • If your major(s), minor(s) are not listed as one of the programs available via the on-line application, please file a paper Graduation Application: http://www.csus.edu/registrar/graduation/#apply
      • Pay the appropriate application fee either on-line or in person at the Student Financial Services Center
      • Degree Evaluation Advisors will review your degree program and you will be notified either via e-mail or U.S. mail.  Please make sure your e-mail and street addresses are always up-to-date.
      • Once you have filed for graduation, please direct any questions regarding graduation procedures or Graduation Evaluation review to the Degree Evaluation Advisors, Registrar’s Office, Lassen Hall 2000.  Degree Evaluators are available on Tuesday and Wednesday from 9:00 a.m. – 1:00 p.m. by drop-in or by telephone at (916) 278-3901.
      Notes:
      • Participation in the commencement ceremony does not constitute graduation. Degrees are conferred only after all requirements have officially been cleared.
      • Students may not register for the semester following their intended graduation Students may not register as an undergraduate for the semester following their intended graduation unless a bachelor’s degree date change form is submitted to the Registrar’s Office with the appropriate fee paid to the Student Financial Services Center.  Online graduation applicants may also change and pay online.  The bachelor’s degree date change form can be located at http://www.csus.edu/registrar/graduation

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      GRADUATION CHECKLIST

      • Meet with an advisor in Degree Evaluations to check on GE and graduation requirements after you receive your graduation evaluation.
      • Sign up for the graduation ceremony online at http://www.csus.edu/commence.
      • Contact the Commencement Office at (916) 278-4724 to make arrangements for special seating or accommodations for guests with disabilities.
      • Purchase cap and gown from the ASI Business Office (3rd floor, University Union).
      • Order class ring and graduation announcements at the bookstore.
      • Talk to career counselors in the Academic Advising and Career Center (Lassen Hall 1013) for information about internships, job fairs, and workshops on resume writing and interviewing.
      • Check for any holds that would prevent confirmation of degree and diploma.
      • Make sure the Office of the University Registrar has an accurate address on My Sac State to mail the diploma. The Post Office does not forward diplomas.
      • Join the Alumni Association to stay connected to a powerful network of 200,000 alumni. Membership provides access to alumni career services, discounts, and networking events. Join at http://www.SacStateAlumni.com
      • Attend the Grad Fair. Grad Fair is a “one-stop shop” for all your graduation and post-graduation needs.
      • Attend Graduation ceremonies.

      Click here to download/print a copy of the Bachelor's Degree Graduation Requirements Checklist (pdf)

      B. GRADUATE STUDENTS

      1. Graduation Filing Timelines
      2. Anticipated Graduation THESIS/PROJECT/DISSERTATION DEADLINE APPLICATION FILING DEADLINE
        Summer 2013 August 10, 2013 February 1, 2013
        Fall 2013 November 30, 2013 October 1, 2013
        Spring 2014 May 3, 2014 February 1, 2014
        Summer 2014 August 9, 2014 February 1, 2014

      3. General Information
        • Academic degrees are not granted automatically when students complete their degree requirements. Students must apply for graduation. Applications are available online at http://www.csus.edu/gradstudies/Forms.htm.
        • Students must have an approved Advancement to Candidacy form on file with the Office of Graduate Studies before an application for graduation is filed.
        • Participation in the commencement ceremony does not constitute graduation. Degrees are conferred only after all requirements have officially been cleared.
        • A fee of $28.00 will be charged for a diploma reorder.
        • Degrees for graduate students will be posted 10-12 weeks after the conferral date. Detailed information on Graduate Degree Posting can be found on the Office of Graduate Studies Web site at http://www.csus.edu/gradstudies.
      4. Application Procedures
        • Complete a Graduation Application form and return the completed form to the Office of Graduate Studies, RFC 215 after paying appropriate fees at the Student Financial Services Center, LSN Hall 1001.
        • Diplomas will be mailed to the address currently on file with the University. Address changes should be submitted to the Office of Graduate Studies or the Office of the University Registrar before graduation.
        • Diplomas will be mailed out 4-6 months after the conferral date. Bound theses, projects, and dissertations will be shelved in the library approximately one year after degree posting.

      Note: Students may not register for the semester following their intended graduation unless they have been cleared for continued registration with the Office of Graduate Studies.

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      GRADE APPEAL PROCEDURE

      The campus has a single grade appeal procedure available to students in all academic disciplines. Copies of the procedure are available in each academic department office, in the Office of the Provost and Vice President for Academic Affairs and the Office of the Vice President for Student Affairs. Information in its entirety about the grade appeal process can be accessed on the Sacramento State Web site at http://www.csus.edu/umanual/acad/Grade%20Appeal%20Policy.htm.

      WITHDRAWAL FROM ALL CLASSES

      Students who are not able to complete the semester because of unforeseen circumstances may withdraw from the University by filing a Withdrawal form. Forms may be downloaded at http://www.csus.edu/registrar/forms/. Students who stop attending classes without withdrawing, may be assigned “F” or “WU” grades in all courses. A maximum of 18 units of withdrawals (W's) may be used in the the academic career of any CSU system student.

      Note: Refunds are prorated based on date of withdrawal. See http://www.csus.edu/schedule/Fall2013Spring2014/Fees.html for information on refunds.

      Procedures for Withdrawal from all Classes

      • THROUGH SECOND WEEK OF CLASSES
      • Fall 2013: Through September 13, 2013
      • Spring 2014: Through February 7, 2014

      Submit official withdrawal forms at the Student Services Counter, LSN Hall, first floor. You do not need to drop each course individually. Students may obtain instructions and forms online at http://www.csus.edu/registrar/forms/.

      • THIRD THROUGH TWELFTH WEEKS OF SEMESTER
      • Fall 2013: November 25 - December 13, 2013
      • Spring 2014: February 10 - April 5, 2014

      Obtain and submit official withdrawal forms in the Academic Advising and Career Center, Lassen Hall 1013, (916) 278-6351. Students who are unable to obtain the forms in person may obtain instructions and forms online at http://www.csus.edu/registrar/forms/.

      • During the LAST three weeks of SEMESTER
      • Fall 2013: November 25 - December 13, 2013
      • Spring 2014: April 28 - May 16, 2013

      Official withdrawals from all classes are not processed during the last three weeks of classes except for verifiable medical emergencies that occur after the twelfth week. Withdrawals from all classes during the last three weeks of classes are reviewed on a case-by-case basis.

      • During FINAL EXAM Week

      Withdrawals are not accepted after the last day of classes, December 13, 2013 for Fall semester and May 16, 2014 for Spring semester. Students should contact individual instructors to determine if arrangements can be made to receive an “Incomplete” grade.

      If you have questions about withdrawing from all classes, contact the Academic Advising and Career Center, Lassen Hall 1013, (916) 278-6351.