WITHDRAWING FROM ALL CLASSES:
Students who officially withdraw from the University prior to the first day of instruction will receive a 100% refund, minus a $10 processing fee, of registration and non-resident tuition. Beginning with the first day of instruction through the 60% point of the semester, refunds will be on a pro-rata basis utilizing the official withdrawal date. Students are not eligible to receive a refund for withdrawing after the 60% cut off. (Refer to the refund deadline dates noted in this section.) The pro-rata refund will be calculated as the proportion represented by the number of calendar days from the first day of the semester to the date of withdrawal.
DROP IN UNITS/CHANGE IN FEE CATEGORY: Students may add and drop classes through the end of the second week of the semester. Resident students who drop from full to half time (Change in Fee Category) by the end of the second week of the semester are eligible to receive a 100% refund of the difference in fees, minus a $10 processing fee. Non-resident students who drop units by the end of the second week of the semester are eligible to receive a 100% refund of the difference of non-resident tuition.
Resident and Non-Resident students who drop after the end of the second week of the semester are not eligible to receive a drop in units refund. (Refer to the Student Financial Services Center information for specific refund deadline dates.) Adding or dropping courses beginning with the first day of instruction could result in additional charges, even if you end up with the same number of units. This applies to both resident and non-resident tuition charges.
NON-REFUNDABLE FEES:
The Application Fee, State University Installment Fee and Late Registration Fee are not refundable.
OUTSTANDING DEBT AND FEES:
Refunds of any type will first be applied to any outstanding debt or fees owed to the University.
APPLICATION FOR REFUND:
Registration and Non-Resident fees: Students who officially withdraw or drop units within the published deadlines do not need to complete an Application for Refund. Refunds will automatically be issued and a check will be sent to the local address listed with Admissions and Records.
Parking fees: Students requesting
a refund of parking fees must complete an Application for Refund and
affix the parking decal to the application. The Application for Refund
will be processed by the Student Financial Services Center and a check
will be sent to the local address listed with Admissions and Records.
Students must turn in their parking permit for a refund.
| Semester |
Dates of Instruction |
Deadline to Withdraw and Receive a 100% Refund minus $10 processing fee. |
Deadline to Drop In Units/Change Fee Category to receive 100% Refund minus $10 processing fee. |
Number of Days Per Session |
60 % Point/Day (Rounded to the nearest whole day) |
Deadline to
Withdraw and
Receive a Prorated Refund |
| Fall |
September 5 - December 15 |
September 1* |
September 15** |
102 |
November 3 |
November 3 |
| Spring |
January 29 -
May 18 |
January 26* |
February 9** |
110 |
April 4 |
April 4 |
* After this date students are eligible to receive a pro-rated refund only if withdrawing from all classes.
** After this date students are not eligible to receive a refund for Drop In Units or Change in Fee Category.
1. WITHDRAWING FROM ALL CLASSES
To officially withdraw, you must complete and file a Withdrawal Form with the Office of Admissions and Records.
| Forms are available from |
Fall |
Spring |
| Admissions and Records through |
Sept. 15 |
Feb. 9 |
| Academic Advising Office beginning |
Sept. 18 |
Feb. 12 |
Deadline to Withdraw and receive 100% refund |
| Fall |
September 1 |
| Spring |
January 26 |
NOTE: After this date students are eligible to receive a pro-rated refund only if Withdrawing from all classes.
2. DROP IN UNITS/CHANGE IN FEE CATEGORY
Resident students who drop units from full time to half/part time (resulting in a lower fee category) and non-resident students who drop units by the campus add/drop deadline will receive a refund of the difference in registration fees and/or applicable non-resident fee.
Deadline for Drop In Units/Change in Fee Category |
| Fall |
September 15 |
| Spring |
February 9 |
NOTE: Resident students who drop from full to half time after this date are not eligible to receive a refund. Non-Resident students who drop units after this date are not eligible to receive a refund.
3. PARKING REFUND SCHEDULE
| Time Limits |
Amount of Refund |
| Fall |
Spring |
July 1- Sept. 1 |
Nov. 2006 - Jan. 26 |
$108.00 |
Sept. 5 - Sept. 29 |
Jan. 29 - Feb. 27 |
$81.00 |
Oct. 2 - Oct. 27 |
Feb. 28 - March 28 |
$54.00 |
Oct. 30 - Nov. 29 |
March 29 - April 27 |
$27.00 |
NOTE: It is the student’s responsibility to become familiar with the policies and procedures concerning add/drop and refund deadlines.
Extenuating Circumstances: Students who believe they have extenuating circumstances that warrant a refund after the published deadlines must submit an Application for Refund with a complete explanation of the circumstances to the Student Financial Services Center.
THE APPLICATION FEE, STATE UNIVERSITY INSTALLMENT ADMINISTRATIVE FEE AND LATE REGISTRATION FEE ARE NOT REFUNDABLE.
INCREASE IN UNITS-
FEE PAYMENT PROCEDURE
1. Students adding units which place them in a higher fee category, will be required to pay additional fees. A statement for those fees will be mailed to the student.
2. Failure to pay additional fees by the due date will result in the student having to pay a $10.00
administrative fine in addition to the fee amount. Financial “holds” will be placed on the academic records of students failing to pay their fees.
3. Statements will be mailed to the student’s billing address on file in the Office of Admissions and Records. The University is not responsible for accuracy of addresses provided by students.
4. Students who have increased units that require additional fees are responsible for those fees whether or not they receive a statement. It is the student’s responsibility to check with the Student Financial Services Center and pay the amount due.
5. Students whose fees are partially or fully paid to the University by another agency must bring their statement to the Student Financial Services Center in LSN-1003. These students must provide the agency name to be billed for a portion or all of the additional fees.
FINANCIAL AID REFUNDS/RETURN OF TITLE IV AID
A student who receives aid and withdraws, drops out, is expelled, etc., during or after the first day of enrollment will be reviewed in accordance with the Federal Title IV Student Financial Assistance Return of Title IV Policy. The federal regulations require that Sacramento State provide for a refund using the pro rata calculation if the student withdrew on or before the 60 percent of the enrollment period.
Students who withdraw after the 60 percent point will have refunds calculated in accordance with the policy, referenced in California Code of Regulations, Title 5, Sections 41802 (resident) and 41913 (non-resident).
The refund amount is always determined by the student’s withdrawal date. Students are required to officially withdraw from the University. In the event that the student’s progress does not reflect attendance (i.e., 0.0 GPA resulting from “I”, “U”, “WU”, “NC”, and “F” grades), the unofficial withdrawal date used will be the mid-point of the payment period for which aid was disbursed or a later date documented by Sacramento State.
Under a pro-rata refund, the percentage of the payment period for the period of enrollment completed is the total number of calendar days in the payment period or period of enrollment for which the assistance is awarded divided into the number of calendar days completed in the period as of the day the student withdrew.
A repayment situation may occur when a student receives aid as a disbursement to cover living expenses and ceases attendance. Sacramento State must determine if the disbursement was greater than the student’s living expenses up to the withdrawal date.
Additional information concerning the Return of Title IV calculations is available in the Financial Aid office. Specific information concerning summer semester calculations are available in the Financial Aid office.
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