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REGISTRATION



REGISTRATION ANNOUNCEMENT

Two weeks before the start of registration for Fall and Spring semesters, each eligible student will be sent a Registration announcement via the Sac State Messaging System telling you to go to My Sac State 2.0 to see your Early Registration Appointment. Keep your email address up-to-date and check it often, as campus offices conduct official business by email.

WHAT DETERMINES MY REGISTRATION APPOINTMENT?

Your Registration Day and time are scheduled in accordance with University priority policy in this order: Veterans, disabled students, retention programs, graduating seniors*, seniors, classified graduates, juniors, sophomores, freshmen, and unclassified graduates. Within each class level, students are scheduled according to total units completed.     

*Graduating seniors must have submitted a graduation application by the deadline. Priority is granted only one time. Second bachelor’s degree candidates are considered unclassified graduates except during the one semester for which they file to receive graduating priority.

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BEFORE YOUR REGISTRATION DAY

  1. Obtain academic advising from your major department. (Undeclared students: see Academic Advising and Career Center in LSN Hall 1013.) Do not delay, since some departments have mandatory advising requirements, and they may block your registration if you do not comply.


  2. If your My Sac State 2.0 Student Center shows any holds, clear them immediately. Do not incur any new ones before your Registration Appointment!


  3. Decide on the courses in which you want to enroll.  Identify several alternate courses in case the ones you prefer are already full. Remember, the class search shows real time class information. You will be immediately enrolled if there is a seat for you in the class, so you may not need your alternate selection. If the section you request is full or cancelled, you may choose to wait list the class if that option is available. For more information on wait lists, refer to the Definitions section.

    Pay attention to class notes describing course prerequisites, session dates; etc. Note especially class notes 4 and 15, which mark distance education courses having special technology requirements.

INTERNATIONAL STUDENTS

  1. All international students must show proof of health insurance each semester to staff in the Office of Global Education, LSN Hall 2304. Failure to do so will result in a hold on registration.


  2. International students must register for a full-time unit load.


  3. Students who wish to pay non-resident tuition and fees using the installment plan must go in person to the Student Financial Services Center (SFSC), LSN Hall 1001, to sign the appropriate agreement no later than five business days prior to your Registration Day.


LATE REGISTRATION is for:


  1. Students who have registered but wish to add, drop, or swap courses.


  2. Students who need to enroll in more than the 17 units available in Priority Registration.


  3. New students admitted after Priority Registration.


  4. Students who missed Priority Registration.


  5. Students in “space available” programs (Sixty-Plus, ACE, Cross Enrollment) who are not permitted to register before the first day of instruction.

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DEFINITIONS

MAXIMUM UNITS – During Priority Registration you may register for a limited number of units. Whichever of the following numbers is the lowest will control the maximum units you will be allowed to be in:

•     21 units (Graduating Seniors only);
•     17 units (all other students) except for;
•     the maximum units allowed by your counselor (students on academic contracts) or;
•     14 units (students on Continued Probation).

During Late Registration students may add up to 21 units unless they are subject to an academic contract limiting them to fewer units. Students who wish to enroll in more than 21 units must follow the instructions on the Excess Units Petition, which is available at the Student Services Counter, LSN Hall, first floor.

HELPLINE – The Registration Helpline (916) 278-8088 is available from 8:00a.m. to 5:00p.m. on weekdays to resolve difficulties which you encounter in registering.

IMMUNIZATIONS – All new and readmitted students born after January 1, 1957, are required to show proof of immunity to measles and rubella. Students 18 years and younger are required to show proof of immunization against Hepatitis B. Be prepared to present copies of your immunization records to the Health Center. Verifications of immunity will be requested early in your first semester. Failure to comply with this requirement will prevent you from registering in future semesters.

COURSE RESTRICTIONS – Registration is restricted in some courses based upon a student’s class level and/or major, or score on ELM, EPT, or WPJ. Check course class notes carefully to determine eligibility to register in any course.

PREREQUISITES – Some classes have prerequisites and others may require permission of department or instructor as noted in class notes. If you have not complied with any such requirements but are allowed into a class, you may be asked to leave at the first class meeting. However, you are still responsible for officially dropping the course at My Sac State 2.0.

AUDITS – Students may not register for audit via My Sac State 2.0. Obtain an approved Add Permit from the instructor to register in a course as an auditor. Submit the Permit at the Student Services Counter, LSN Hall, first floor. All units for which you enroll as an auditor are included in determining the fees that you owe for the semester. No audit registrations are accepted after September 27, 2010 for Fall 2010; and February 18, 2011 for Spring 2011.

WAIT LIST - You may add yourself to a wait list for a class if the class is full. The wait list does not guarantee a seat in the class. You may enroll in up to 9 units on the wait list. You must be eligible to enroll in the class to wait list. The wait list will not override a time conflict with another class. You may check your wait list placement anytime. The My Sac State 2.0 Messaging System will notify you when you have been enrolled in a wait listed class. The wait list will not be available once classes begin.


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CHANGE OF SCHEDULE IN LATE REGISTRATION

Change of Schedule means adding a course or dropping a course from the schedule you obtained through Early Registration or Late Registration. Once the semester starts the add and drop policy varies among instructors, departments, and colleges. You should check the syllabus or inquire about the policies in each of your courses.

Add Policy
Semester Until Add Deadline Until Census Date After Census Date

Fall 2010

August 9-26*;
August 30-September 10, 2010

September 13- September 27, 2010

After September 27, 2010

Spring 2011

January 10-20*;
January 24-February 4, 2011

February 7-18, 2011

After February 18, 2011

 

If there is an opening, you may add online. If the class is full the student may opt to wait list for the class by clicking on the wait list check box. (Some courses will be unavailable for registration until after instruction begins. Obtain an approved Add Permit signed by the instructor and take it to the department office.)

*Last day to wait list a class.

(1) Obtain petition to add from department office.
(2) Complete petition. Attach documentation of “serious and compelling” reasons.
(3) Secure instructor approval.
(4) Submit petition to Department Chair. If approved, department staff will add the course.

Adds are not approved unless students present evidence of University error that prevented their timely registration.
(1) Obtain petition to add from department office.
(2) Complete petition and attach documentation of University error.
(3) Secure approvals of instructor, Department Chair, and College Dean.
(4) Submit petition to Registrar’s Office for consideration by the Vice President. A Late Fee of $10 will be collected. Check back with the Registrar’s Office two business days after you submit your petition to learn the decision. If the add is not approved, the fee will be returned to you. If approved, the Registrar’s Office will add the course.


Dropping a Course
Drop courses through the second week of the semester through the Student Center. You don’t need signatures, but you must drop online. There is no such thing as an automatic drop. Instructors have the authority to drop students, but they are not required to do so. Even if your instructor asks you to leave the class, the drop must be entered on My Sac State 2.0. Failure to drop a course according to University policy is likely to result in the assignment of a failing grade of “WU” or “F” in that course. If you are uncertain which classes you are enrolled in, log onto My Sac State 2.0 and check your Student Center or check with the Student Services Counter, LSN Hall, first floor.

About Money: If you have not paid your semester registration fees in full, dropping units or withdrawing from the semester does not cancel the amount you still owe. You should take this fact into consideration in making your decision. If circumstances are such that you must drop anyway, please visit the Student Financial Services Center LSN Hall 1001, (916) 278-6736 to discuss your outstanding fees.

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Semester

Until Drop Deadline

Until Census Date

Through Sixth Week
of Semester

After Sixth Week
of Semester

Fall 2010

August 9-26; August 30- September 10, 2010

September 13- September 27, 2010

September 28-October 8, 2010

October 11-November 19, 2010

Spring 2011

January 10-20;
January 24- February 4, 2011

February 7-18, 2011

February 19-March 4, 2011

March 7-April 22, 2011

 

On My Sac State 2.0, drop by selecting the drop button and clicking save. BE CAREFUL! There’s no “undo” feature!

(1) Obtain petition to drop from department office.
(2) Complete petition. Attach documentation of “serious and compelling” reasons.
(3) Secure instructor approval on petition.
(4) Submit to Department Chair. If approved, department staff will drop the course.

(1) Obtain petition to drop from department office.
(2) Complete petition. Attach documentation of “serious and compelling” reasons.
(3) Secure instructor approval on petition.
(4) Secure Department Chair approval on petition.
(5) Bring approved petition to the Student Services Counter, LSN Hall, first floor. A “W” grade is recorded for all drops after the Census date.

Drops during this period must be for career-related or medical reasons beyond the control of the student (a student-initiated job change does not qualify).
(1) Obtain petition to drop from department office.
(2) No petitions will be accepted without written verification of career or medical circumstances.
(3) Secure instructor, Department Chair, and College Dean approvals on petition.
(4) If approved, bring petition to the Student Services Counter, LSN Hall, First floor. NO DROPS ACCEPTED AFTER November 19, 2010 for Fall 2010. NO DROPS ACCEPTED AFTER April 22, 2011 for Spring 2011.


Dropping all Classes (Withdrawal from the semester)
Withdrawal from the semester involves a different procedure than dropping an individual course. It is extremely important to withdraw officially if you cannot attend the semester.

SPECIAL NOTICES

ATTENDANCE – Instructors have the right to administratively remove any student who, during the first two weeks of instruction, fails to attend any two class meetings (for courses that meet two or more times a week), or one class meeting (for courses that meet once a week). It is therefore especially important that students contact instructors in advance regarding absences during the add/drop period. However, do not assume instructors will turn in official drops. It is the responsibility of each student to officially drop any scheduled courses he or she is not attending. Failure to do so will result in penalty grades (“WU” or “F”).

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EMAIL, OFFICIAL - Sacramento State will send information, including notices of My Sac State 2.0 Messages, to your saclink email address. Check your email messages often.

ENROLLMENT CERTIFICATION – Students who require certification of enrollment may make their requests at the Student Services Counter, LSN Hall, first floor. Official certifications may not be issued by any other campus office nor obtained from the Web. Outside agencies are directed to our servicer, the National Student Clearinghouse (703) 742-4200 to obtain verification of Sacramento State degrees awarded. Graduation data files are submitted to NSC approximately eight weeks after each semester’s degree conferral date.

GRADUATE STUDENT CONTINUOUS ENROLLMENT – Students are not authorized to enroll for more units of Thesis or Individual Master’s Study than the total number of units approved on the Application for Advancement to Candidacy. If you are a graduate student finishing your thesis, project, or comprehensive examinations, check with your department to see if you need to apply for “Continuous Enrollment.”

GRADUATES – All graduating seniors must file an application for readmission with the Office of Graduate Studies if they wish to attend Sacramento State after earning the bachelor’s degree.

NAME CHANGES – Students who have changed their names must (1) file an official notice at the Student Services Counter, LSN Hall, first floor and (2) notify all their instructors if the change occurs after the semester begins. Financial aid applicants must show proof to the Financial Aid Office of their name change through the Social Security Administration.

SENIORS – If you have completed at least 80 units or have two more semesters before graduation, file a graduation application at the Student Services Counter, LSN Hall, first floor.

SPECIAL PROBLEMS, FIELD WORK, THESIS, PROJECT COURSES – Enrollment in these courses is by department permission only. Department approved petition must be filed with the department, no later than September 10, 2010 for Fall 2010; February 4, 2011 for Spring 2011.

VETERANS – All veterans receiving education benefits are required to submit the Veteran’s Information Card (VIC) each semester they register at Sacramento State. If you do not file the VIC, you will not receive education benefits. VIC’s may be obtained at http://www.csus.edu/vets and filed at the Veterans’ Affairs Office located in LSN Hall 3000. VAO staff are available to assist in filing requests for benefits. Please call ahead for office hours (916) 278-6733.

“WU” GRADE DELETION POLICY – In the first semester in which you receive one or more WU grades, you may petition to remove the effect from your GPA. Deletion petitions may be submitted any time prior to the award of the degree; none are accepted thereafter. For complete policy, go to http://www.csus.edu/umanual.

EXECUTIVE ORDER 1037

Withdrawals/Drops - “W” grade. Beginning Fall 2010, there will be a new limit of 18 units maximum allowed for withdrawals, courses dropped after the 20th day, Census, through the end of the 12th week of the term. Students who need to drop or withdraw due to extenuating circumstances, career or medical reasons clearly beyond the control of the student, may file a petition to drop. No petitions will be accepted without written verification of career or medical circumstances (a student-initiated job change does not qualify). Students cannot drop or withdraw the last 3 weeks of the semester.

Withdrawals approved for extenuating circumstances during the last three weeks of instruction are excluded in the maximum 18 units allowed for withdrawals. “W” grade is not counted or calculated in your grade point average.

Repeats of Courses

Students may not repeat a course in which a grade of “C” or better has been earned.
A maximum of two attempts may be made to improve the grade.
A maximum of 16 units may be repeated for grade forgiveness. The grade earned in the second attempt will be calculated in the grade point average as the first earned grade will be excluded, forgiven, in the grade point average.
Once the 16 units maximum is reached, an additional 12 units (a total of 28 repeat units maximum) may be averaged in the grade point average.

Incomplete Grade

If an “I” grade was assigned in any prior term and no final grade has been awarded, a student may not re-enroll in the class. This will be strictly enforced. The student may re-enroll in the class after the grade has been changed and if the course is repeatable and the grade earned is below a “C” grade.