Student Activity Planning and University Policies

Posting Policy

I. Purpose

 The posting policy helps create an orderly means for members of the campus and community to utilize appropriate space for posting information. The following procedures apply to all publicity posted on the California State University, Sacramento campus. It does not apply to operational materials posted within areas assigned to specific departments unless noted.

II. Interested Parties 

A. Recognized Campus Organizations

Recognized campus organizations or departments are permitted to post materials publicizing their on- and off-campus events providing such materials include the name of the sponsoring organization, the time and place of the event, and the amount of admission if charged. Events include, but are not limited to: dances, films, speakers, concerts, athletic contests, performances, etc.  Publicity that meets this criterion may be posted on outdoor bulletin boards and in the breezeway of Kadema and Eureka Halls for up two weeks.  Recognized campus organizations may seek special permission from the office of Student Organizations & Leadership to post materials for up to three weeks.  Posted materials must be removed by the recognized campus organization responsible for posting.  If not removed in a timely manner, Student Organizations & Leadership will remove these materials.  Materials removed will not be returned.

B. Campus Community

Individual members of the campus community—students, faculty and staff—are permitted to post materials that legally offer or seek articles or services, for sale or at no cost, providing such transactions are not commercial in nature. The publicity materials must include the name of the individual and the date the material is first posted. Materials can be posted no longer than two weeks. Materials may be posted at designated bulletin boards and kiosks located throughout the campus. (Note: Definition of commercial verses personal sale transaction can be found in California Administrative Code, Title 5, Section 43250.1-43250.6.)

C. Elections

For recognized Associated Students Incorporated elections, Sacramento State students are permitted to post materials as long as the posted materials abide by the posting guidelines for recognized campus organizations outlined in Section A of this document.  Detailed information on Associated Students Incorporated’s rules and regulation regarding election materials can be found online at http://www.asi.csus.edu/.

D. Sacramento Community

All posting materials originating from off-campus individuals or groups must be approved by the Student Organizations & Leadership. Materials advertising events, offering services, selling articles, etc. must include the name and address of the person or group sponsoring the activity. Sales and solicitation for future sales will be approved as part of a scheduled event only when such sale or solicitation is an integral part of the educational purpose or objective of such activity. The date the item is posted must also be on the materials. Approved off-campus materials may be posted on outdoor bulletin boards located throughout campus as outlined below.

III. General Campus Posting Rules

The sponsoring party is responsible for insuring that the content of posted materials are in compliance with all California State University, Sacramento policies and all Federal and State laws, including Title VII and IX of the Civil Rights Act as amended.

Posting in languages other than English is acceptable as long as English translations are provided on the same item.

When alcohol is to be served at an on- or off-campus event sponsored by a campus affiliate, any reference to alcohol shall be a relatively insignificant part of the posting (a suggested standard shall be one-tenth of the major billing)(See  Alcohol Beverage and Drug Policy: STU-1010, PM 03-06, PM 02-08)

A. Billboards, Banners and A-Frames

Billboards, banners, and A-frames can be used for a period of up to three weeks to publicize approved campus events. The placement of billboards, banners and A-frames is limited to the 1) Library Quad lawns; 2) the Lawn between the AIRC, the South Lawn, and Parking Structure III; or 3) the sidewalk North of Shasta Hall. Billboards, banners or A-frames must be neatly presented, painted or mounted on a solid surface (e.g. plywood, masonite-paper banners on stakes are not acceptable), and no larger than 4' high by 8' wide (excluding ASI elections in which the solid surface may not exceed 4’ high by 4’ wide).  The University reserves the right to remove billboards that interfere with the normal operations of the campus, obstruct vehicular sight lines or are deemed in any way to be unsafe. 

B. Outdoor Bulletin Boards

Outdoor bulletin boards are located in the front of several campus buildings. Only one copy of a particular posting, not exceeding 8.5”x11”, may be hung on the cork of the bulletin board. Posting over other materials is prohibited and will be removed. Materials may be posted for a period up to two-weeks.

The glass case is reserved for on-campus multi-date events. It is limited to one poster or flyer per event. Student Organizations & Leadership will facilitate approval and management of this area.

C. Lawn Stakes

The use of lawn stakes to post publicity materials is permissible as long as the stakes do not interfere with normal operations of the campus or present a hazard.

Lawn-staked signs are permitted only on the grassy areas in the Library Quad and from Shasta Hall to State University Drive East unless an exception is granted by the Director of Student Organizations & Leadership. Lawn-staked signs must be positioned at least one foot away from the walkways. Lawn-staked signs can be posted for a period of two weeks to advertise campus events only. Stake signs are not permitted in planting beds and may be removed by the grounds crew as they maintain the campus.

As, the location for lawn stake signs may be further refined by the Director of Student Organizations & Leadership, please contact that office for updated instructions. 

D. Chalking

The chalking of walkways (no walls or vertical surfaces), concrete or asphalt, to promote campus events is permissible. Chalking must be at least 30 feet away from the entrance to any building.  Chalking is prohibited at the Residence Hall properties, the WELL and University Union properties, and the Bookstore Plaza. The use of aerosol spray chalk is prohibited.

E. Additional Areas for Publicity

To post in areas not listed above (e.g. esplanade and south campus entrance) require permission from the Director of Student Organizations & Leadership prior to posting.

Certain locations are not permissible posting areas: doors and windows, restrooms, glass, entryways, bus shelters, phone booths, windows, interior walls, light posts, trees, doors, building exteriors, automobiles, departmental bulletin boards, the railings of the Library. Student Organizations & Leadership and Facilities Management will remove items posted in non-approved locations.  An exception is automatically extended to University Police in matters of public safety or for campus emergencies as designated by the Vice President of Student Affairs.

Adhesive stickers are forbidden and persons using them may be charged with vandalism.

The use of interior boards, other than locations noted above, belongs to those departments who are assigned the space. Approval for posting and removal of materials on such boards resides in the operating department. Such posting shall comply with the content rules of this policy.Employee organizational materials may only be distributed from designated racks in the following buildings: 1. Lassen Hall (2nd floor) 2. River Front Center (Main entrance) 3. Sequoia Hall (3rd floor) 4. Library (1st floor).

IV. Regulation of this Policy 

The regulation of the posting policy shall be administered through Student Organizations & Leadership.  Student Organizations & Leadership will assist in removal of posted materials that violate this policy. The Director of Student Organizations & Leadership may grant occasional exceptions to this policy for special events or information emergencies.

Last Update March 2011