Travel Forms and Information

Before Travel

Please complete the appropriate form(s) PRIOR to travel.

Domestic Travel Expense Justification-Must be filled out 30 working days days BEFORE travel and is required by the Provost for ALL U.S. travel, whether funded by the University or not.  Please email form to Jeannie once completed, and also submit 1) Agenda/program at a glance, event flyer, or email invite; 2) Supplemental Information Form

International Travel Expense Justification-Must be filled out 45 working days BEFORE travel and is required by the President for ALL International Travel, whether funded by the University or not. Please email form to Jeannie once completed, and also submit 1) Agenda/program at a glance, event flyer, or email invite; 2) Supplemental Information Form

International Travel Insurance Request-Must be completed prior to International Travel. Travelers should receive an email from Academic Affairs upon approval to notify you the Insurance Request should be completed.

Additional Required Approvals to High Hazard or Travel Warning List Designations:
As per Chancellor's Office memorandom RM 2014-01, the campus President and their designee may now approve travel to designated "High Hazard Countries" or countries on the US State Department Travel Warning List for all faculty, staff, or students who travel on CSU business.

Travel to designated "War Risk" countries must still be submitted to the Chancellor's Office.

 

After Travel

Upon your return, please complete the Travel Expense Worksheet electronically, following the instructions below.

  1. Complete the left side (blue cells) of the form first, beginning at the top with your name and work straight down, only using the arrow down keys-using the tab will navigate you to other cells on the sheet. 
  2. Complete the right side (green cells) second, beginning at the top. Please remember, the lodging rate should be under $275 a night.  Exceptions to this need to be approved in ADVANCE of travel.  If no exception was obtained prior to travel via the Expense Justification form, only $275 per night pre-tax will be reimbursed and should be entered on the form.
  3. Actual meal expenses should be documented for each meal during trip. Although the daily cap for meals is $55, please do not adjust numbers to equal $55 exactly; any amount in excess of the cap will be deducted from amount to be reimbursed (Please remember no alcohol can be reimbursed).
  4. Once form is complete, please email it back to Jeannie and submit your receipts and documentation as soon as possible. All receipts need to be itemized.  Please refer to the Travel Training Packet for examples of receipts and documentation that should be included. For those attending conferences, in addition to itemized receipts, please make sure to include your nametag, copy of program page(s) showing your participation and schedule of events (this is mandatory to show proof of attendance and verification of meals provided as part of the event).