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Alternative Media Policy/Contract

Alternative Media (Braille, large print, tactile graphics, e-text)

 1. Eligibility

  • Determined by the Services to Students with Disability (SSWD) Counselors/Specialists and/or Directors.
  • Based upon professional documentation provided by the student who has a documented print disability that prevents him/her from using standard instructional materials.
  • A print disability is a disability that prevents a student from utilizing standard print materials, and may include blindness, other visual impairments, specific learning disabilities, or the inability to hold a book.  
  • Concerns regarding eligibility and the process or provision of accommodations should be discussed initially with the SSWD Counselor/Specialist. If unresolved, the student can meet with a Director of SSWD. Students who wish to appeal above the Director level can be referred to campus administrative staff who oversee the specific area of concern (refer to the Academic Program Access for Students with Disabilities policy).

2. Criteria for Receiving Materials in Alternative Format

  • Student must be currently enrolled (not on the waitlist) and/or finishing an incomplete in the course for which they are requesting alternative media.
  • Student must own a physical copy of the textbook or other course material and provide their original receipt verifying that the student has purchased the printed instructional material (receipt will be stamped by Alternative Media staff).
  • Recommended or suggested books by the professor will not be converted; only required materials for the class can be converted.
  • Immediate notification must be given to the Alternative Media staff if student drops a class or if a required textbook is changed by the professor.
  • Requests will be considered on a case by case basis at which time determination will be made on the specific media format.
  • All handout copies must be clean, original, scan ready or available on disk.

3. Timeline for Requests for Textbooks:

  • Student submits a Textbook Summary from My Sac State or an e-text printout from the Bookstore as soon as the required books are identified, to Alternative Media staff.
  • At least 10 working days must be allowed in advance of anticipated need (For specialized formats or during peak periods of high demand and finals preparation, textbook conversion may take longer.) 
  • Late requests may cause a delay in receiving materials.

4. Timeline for Requests for Class Handouts:

  • At least 3 working days must be allowed in advance of anticipated need (For specialized formats or during peak periods of high demand and finals preparation, alternative media conversion may take longer).

5. Textbook and Material Conversion

  • Textbook binding may be cut for scanning purposes but will be reassembled with a spiral binding and returned to student within three working days. Student will sign form acknowledging receipt of textbook.
  • SSWD will not be held responsible for any damage to the materials that occur as a result of the conversion.
  • It is the student's responsibility to contact High Tech Center staff for status on completion of their alternative media.
  • Upon pick up of conversions, student signs form acknowledging receipt of materials.
  • If completed alternative media materials are not picked up within 30 days (notification by e-mail or phone), the SSWD Counselor/Specialist will be notified and alternative text materials may be discarded.

6. Copyright:

  • If the text is provided in electronic format, it is copyrighted.
  • Students will be provided with one alternative formatted copy for each material required for academic use.
  • Any further reproduction or distribution of the electronic format is a copyright infringement and will result in disciplinary action by the Associate Vice President for Student Affairs/Discipline.

7. Accessing  E-Text:

  • The High Tech Center will provide training and assistance in accessing the material using assistive technology. 

 8. Questions:

  • Questions or concerns regarding alternative media should be addressed directly to the student’s SSWD Counselor/Specialist or High Tech Center Coordinator. Questions regarding specific accommodation requests must be addressed by the SSWD Counselor/Specialist.

 9. SSWD Right to Discontinue Service:

  • If any of the above items are violated or abused, the student exhibiting the inappropriate student conduct is subject to discipline (Title 5, California Code of Regulations. Sections 21301-41304 and SSWD Code of Conduct Policy).

I acknowledge that I have read and understand the Alternative Media Policy above.  My signature is my commitment to adhere to these responsibilities and terms.

Student's Name

Student's Signature


Updated: February 2012