Sac State University Policy Manual

Commercial Solicitations and Sales on Campus Procedures

Approval Process
 

The Director of Student Activities will review sales and solicitation requests made by student organizations and university departments. 

Fundraising requests made by or in conjunction with off campus organizations that wish to use campus facilities will be reviewed by both the Director of Student Activities and the Office of Space Management.

As appropriate, the Director of Student Activities – often in consultation with the

Executive Director of University Enterprises, Inc. – may limit the maximum number of vendors permitted on campus at any one time.
 

Implementation Procedure
 

Timelines:

Since proper agreements and payment of fees must be in place prior to the issuance of a fundraising permit, organization representatives should initiate the process at least two weeks in advance of the intended starts dates for a commercial solicitation.
  Fees: 

A minimum daily fee of $300.00, payable in advance, will be required for commercial vendor access to campus through student organization representation. The minimum fee for direct commercial vendor access will be $500.00 per day, also payable in advance. A higher fee may be applicable based upon cost of goods to customers, anticipated sales volume, campus services requested, and/or the amount of space required for a specific activity. The Director of Student Activities must be included in all negotiations prior to final contract agreement for student organizations.

Handling of Funds:

Student organization funds will be placed on deposit through Student Activities in a designated campus account (no off-campus accounts are permitted). Payment should be in the form of a money order, cashier’s check, or certified check; all other means of payment must clear the presenter’s bank before the activity will be permitted to begin. Funds will be released into the designated student organization’s campus account upon completion of the commercial solicitation and required paperwork.

Funds to University Enterprises Inc. will follow standard UEI accounting procedures.  Funds to other University departments, including Student Activities, will follow University procedures.
Enforcement:

A commercial vendor who fails to comply with agreed-upon stipulations for the specified sale/solicitation will have its activity terminated and forfeit any funds previously paid. Enforcement of the policy rests with Student Activities and Public Safety. Student Activities will address any violations committed by a student organization, campus department and vendor conducting direct contact activities
Time, place and manner regulations:

Commercial sales and solicitation activities may be permitted between the hours of 9:00 AM and 4:30 PM, Monday through Friday. Commercial sales and solicitation by student organizations and other University departments shall be limited to the walkway between the Library and the University Union, and upon special consideration, the walkway area on the west side of River Front Center. Outside space contiguous to and within 50 feet of the Hornet Bookstore is reserved for commercial vendors sponsored by UEI.
Credit card regulation:
Commercial solicitations that include credit card applications are subject to additional regulations. [Section 1747.02 of the Civil Code, Chapter1.3; Section 99030 of Part 65 of the Education Code, relating to credit cards.] Promotions may not require applicant to be a student for participation. Educational material about credit card debt must be available with all applications. Student Activities must approve educational material in advance. Commercial solicitations offering a premium or gift as a part of the promotion may not require participation in the solicitation or sale as a condition for receiving the gift or premium and said item must be made available to any person upon request.

Each vendor must prominently display, as determined by Student Activities or UEI as appropriate, the terms and conditions of any sales of goods or services offered by the vendor.  The display must be visible to any prospective participant.

A signed copy of the approved campus permit must be on display and visible to the public at all times during the commercial activity.

Title 5, Section 42350.1 is hereby incorporated as part of this procedure:  Commercial transaction (655.1), Solicitation (655.2), Commercial Solicitation (655.23, Selling of Published Materials (Section 655.4), Handbill and Circulars (655.5) with Time, Place and Manner are incorporated herein.
 

Definitions of aforementioned terms can be found on the following website:

http://www.csus.edu/studentactivities/pdfs/policy_sales.pdf

 
 
As of 11/10/08