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Club and Organization Registration Process

 

REGISTRATION PROCESS

We are now in late Fall registration

Fall Registration

All student groups must register every Fall by:

For Groups wishing to exchange money(dues, fundraisers, etc)

  • Submitting an ASI Agreement for a Trust Account Form

REMEMBER

The President and Treasurer (or like officers) MUST attend the Nuts and Bolts Workshop, be listed on the Organization Registration Form as Officers, and submit an Officer Agreement Form , in order to register the group. Additional Officers on the Campus Organization Registration Form, must also attend the Nuts and Bolts workshop, in order to transact business for the group. Only AFTER your President and Treasurer have attended Nuts and Bolts will we accept the submission of your online OrgSync Campus Organization Registration Form.

Your registration paperwork will be delayed and possibly rejected if it includes officers and or members that do not fill the requirements by the campus.

  • Officers of a group owing money cannot sign-on as officers of a new or returning organization, until all debt is paid.
  • Undergraduate officers must be matriculated, enrolled and complete, at Sac State, at least 6 units of credit with a minimum overall 2.0 grade point average each term. Graduate Officers must be matriculated, enrolled and complete, at Sac State, at least three units of credit with a minimum overall 2.0 grade point average each term. Officers must be in good standing and must not be on probation of any kind.
  • At least 8 members must be enrolled in and earn six semester units per term if an undergraduate. Graduate and credential students must be enrolled in and earn three semester units.
  • Officers that are undergraduates are allowed to earn a maximum of 150 semester units or 125 percent of the units required for a specific baccalaureate degree objective, whichever is greater. Graduate and credential students are allowed to earn a maximum of 50 semester units or 167 percent of the units required for the graduate or credential objective, whichever is greater. Students holding more than this number of units will no longer be eligible for Organization offices.

Suspension - Organizations failing to complete the REGISTRATION process by the September 30th deadline will be placed on suspension. Organizations on suspension can no longer make room reservation requests or apply for Dollars for Organizations and Clubs (DOC) through ASI. While on suspension, existing room reservations and funding will not be cancelled. To be removed from suspension status, organizations must follow the LATE REGISTRATION process.

Inactive - Organizations failing to complete the REGISTRATION process by October 15th will be placed on inactive status. Room reservations will be cancelled and previously awarded and unused monies will be withdrawn from inactive organizations and may be reassigned to other registered organizations. To be removed from inactive status, organizations must follow the LATE REGISTRATION process.

Late Registration - Organizations missing the October 15th deadline must, in addition to meeting the REGISTRATION requirements, submit a letter to, and meet with their Student Activities Advisor addressing the following points:

  • Why the group missed The deadline.
  • Why the group needs to be recognized this semester.
  • How the group will ensure that the deadline is adhered to in the future.

The organization’s appeal will then be brought forward to the Student Activities Staff for review and consideration. Please plan for at least three weeks to complete this process. No appeals will be considered after November 15th. Copies of the appeal will remain in the group’s permanent organization file. Groups will only be allowed one appeal to the missed deadline within a 2-year period. Groups missing the November 15th deadline may apply for recognition during the Spring Registration process.

New Club and Organization Registrations - New Organizations must first meet with a Student Activities Advisor, please call 916-278-6595 to make an appointment. New organizations should follow the same REGISTRATION procedures as those renewing their registration. New organizations are not held the to the September 30th deadline; however groups must submit their Campus Organization Registration Form by November 15th to be recognized in the Fall Semester.

Spring Registration

All new and returning groups that did NOT register during the Fall Semester or groups that have held New Officer Elections may register on or before March 2nd, by attending a Nuts and Bolts Workshop before submitting a completed Campus Organization Registration Form through OrgSync , Constitution, and an ASI Banking Form. This registration must be renewed during the subsequent Fall Registration Period, between August 15th and September 30th of the same calendar year.

Late Registration

Organizations wishing to appeal the deadline must, in addition to meeting the REGISTRATION requirements, submit a letter to, and meet with their Student Activities Advisor addressing the following points:

  • Why the group missed the deadline.
  • Why the group needs to be recognized this semester.
  • How the group will ensure that the deadline is adhered to in the future.

The organization’s appeal with then be brought forward to the Student Activities Staff for review and consideration. Please plan for at least three weeks to complete this process. No appeals will be considered after April 1st. Copies of the appeal will remain in the group’s permanent organization file. Groups will only be allowed one appeal to the missed deadline within a 2-year period.

New Organization

New organizations must first meet with a Student Activities Advisor. After this meeting they should follow the same REGISTRATION procedures as those renewing their registration. If a group would like to start-up after the March 1st deadline, they will need to follow the LATE REGISTRATION process addressing the first two points. Initial late registration will not be considered as an appeal year under the two-year stipulation.